Combined Executive Agenda 120410.pdf - North Ayrshire Council

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13. Tender for the Continued Provision of an Occupational Health Service to North Ayrshire Council, South Ayrshire Council and East Ayrshire Council Submitted report by the Chief Executive on the tender process for the procurement of the Occupational Health Service in collaboration with South and East Ayrshire. Under the terms of the current Occupational Health contract, the three Ayrshire Councils are provided with an Occupational Health Service, which includes Occupational Health Nursing Advisers, Occupational Health Physician clinics, statutory health surveillance, health screening, management referrals and assessments, pre-employment screening, immunisation, health based risk assessments and health clinics. The current Occupational Health contract was procured in collaboration with South and East Ayrshire Councils and commenced on 14 May 2007 for a period of three years. The contract was subsequently extended and is due to expire on 12 May 2012. In collaboration with South and East Ayrshire Councils, the Council commenced the necessary procurement process on 1 November 2011. Ten organisations submitted Pre Qualifying Questionnaires and, following the completion of financial checks, 4 suppliers were placed on the tender list with a tender return date of 27 February 2012. Three tenders were received and a tender evaluation carried out on the basis of 40% cost and 60% quality. Serco scored the highest against the evaluation criteria. Tenderers were also asked to provide quotes for the optional services of administration, physiotherapy and employee counselling. Following a cost evaluation, the report recommended that the Council take up the option of administration or employee counselling, but does accept the option for physiotherapy from 1 April 2013. The projected cost of the core contract will be £151, 430 per year with a projected three year total cost of £454, 290. The projected cost of the physiotherapy option is estimated at £9,000 per annum based on a figure of 450 appointments. Costs will be met from existing individual Council Service budgets based on the usage of Occupational Health Services. The Executive agreed (a) that Serco be awarded the contract to provide the Occupational Health Service to the three Ayrshire Councils commencing on 13 May 2012 for a period of three years plus an option to extend for a further one year, as detailed in the report; (b) to take up the Serco option for physiotherapy starting from 1 April 2013 for the duration of the Occupational Health contract; and (c) not to take up the Serco options for administration and employee counselling services. Page 12 18
14. Procurement Exercise: Building Services Workflow Schedule Submitted report by the Corporate Director (Finance and Infrastructure) on the negotiated procedure to procure a Workflow Scheduling System within the Voids business area of Building Services. Building Services is currently implementing the 'revitalise and rebrand' change programme to improve the efficiency, effectiveness and commercial nature of the service. A key area identified to achieve these efficiencies is to improve systems and processes by investing in technology. In 2010, the Response Business Unit implemented Xmbrace Opti Time on Demand module in conjunction with 1 st Touch mobile, allowing them to become fully mobile. The Opti Time on Demand solution was originally developed for responsive repairs. However, Xmbrace has now designed and developed a Project Planner module for Void/Planned works, focusing on tasks that require a sequence of works to be followed, issuing tasks electronically, allowing employees to perform their duties without the need to return to a central location. The report proposed that the system be extended into the Voids Business Unit, to allow the Void works to be carried out electronically and in a ‘real time’ basis. The implementation of the proposed Project Planner module would require the recruitment of a temporary administrative post. A budget of £90,000 for the implementation of the Project Planner module including any associated works required has been allocated and annual maintenance costs are estimated at £18,000. An additional temporary Administrative Assistant (Planner) post has been included within the budget for 2012/13. A 10% efficiency on workforce and transport equating to approximately £139,000 is projected through the implementation of Project Planner, meaning that payback should be complete within a year of implementation. The Executive agreed (a) that the Head of Environment and Related Services, in consultation with the Council's Corporate Procurement Unit, negotiate terms with Xmbrace to procure the Project Planner module and the purchase of the ongoing support and maintenance from Xmbrace; and (b) to approve the creation of an additional temporary Administration Assistant (Planner) post. 15. Environmental Improvements, Montgomerie Street, Ardrossan Submitted report by the Corporate Director (Finance and Infrastructure) on acceptance of the tender for Environmental Improvement works at Montgomerie Street, Ardrossan. Page 13 19
Page 1 and 2: Cunninghame House, Irvine. 5 March
Page 3 and 4: 12. Energy Issues in North Ayrshire
Page 5: The Executive of North Ayrshire Cou
Page 8 and 9: A proposed refreshed Performance Ma
Page 10 and 11: A review of the assessment criteria
Page 12 and 13: Support will extend beyond the avai
Page 14 and 15: Members asked questions, and receiv
Page 16 and 17: � � � Noted. The Children wit
Page 20 and 21: Montgomerie Street, Ardrossan is a
Page 22 and 23: As reported to the Executive previo
Page 25 and 26: Subject: NORTH AYRSHIRE COUNCIL Age
Page 27 and 28: Statutory Performance Indicator Per
Page 29 and 30: The draft regulations require the p
Page 31 and 32: � � � � � Up to 38.4% of
Page 33 and 34: � Establishment of partnerships w
Page 35 and 36: 2.5.8 The actions will be implement
Page 37: 6. Conclusion 6.1 A cross-party wor
Page 40 and 41: 1. Introduction 1.1 Introduction No
Page 42 and 43: Property type can have a significan
Page 44 and 45: 2.3 National Obligations 2.3.1 Wast
Page 46 and 47: 2.3.4 Food Waste Exemption The draf
Page 48 and 49: 2.4.2 Third Sector The Government s
Page 50 and 51: High flats and other communal prope
Page 52 and 53: 3.7 Amenity Waste Amenity waste con
Page 54 and 55: 4.2 Current Municipal Waste Arising
Page 56 and 57: Table 4.3: Compositional Analysis (
Page 58 and 59: Table 4.5: Typical Composition of R
Page 60 and 61: � Increase range of materials col
Page 62 and 63: 6.2 Proposal - Increase the level o
Page 64 and 65: has been secured for 2012/13 to emp
Page 66 and 67: 6.5.2 Re-use of goods within the Co
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6.6.2.3 Treatment of Food Waste The
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ii. Pre-treatment of Street Sweepin
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Table 6.1: Timescale for Implementa
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� Evaluate the feasibility of pro
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Table 8.2: Capital Implications of
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1.5 It is a requirement that North
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2.6 Consideration will be given to
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Council Innovation Projects 2.17 Ho
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5.2 During the development of the S
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North Ay yrshire Strategic Housing
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INTRODUCTION North Ayrshire Strateg
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North Ayrshire Strategic Housing In
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with particular needs. North Ayrshi
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STRATEGIC HOUSING INVESTMENT PLAN (
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STRATEGIC HOUSING INVESTMENT PLAN (
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STRATEGIC HOUSING INVESTMENT PLANS
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2.2 In 2011, Cunninghame Housing As
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Human Resource Implications 4.2 The
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1.4 The proposals highlighted in th
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2.9 Locally within Ayrshire, 4 join
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Equality Implications 4.4 There are
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Principles The Children’s Hearing
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2. Accommodation and office support
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Where Area Support Teams comprise o
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4. Implications Financial Implicati
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3. Aims of the North Ayrshire Adopt
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Table 2 In 2011 there were 10 child
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7.3. These campaigns will be held w
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10.2 Development and training oppor
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16.2 School aged children over 2 ye
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Information for Adopters about Adop
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When adopters are being considered
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APPENDIX 3 ADOPTION & PERFORMANCE -
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Adoption Service Improvement Plan -
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2. Current Position 2.1 The Partner
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Implications for Key Priorities 4.6
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1.3 Following the granting of the L
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4.2 None. Human Resource Implicatio
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Ref Supporting Action/Task Timescal
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IT and Customer Services 1.13 Ensur
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3. Finance and Infrastructure Finan
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4. Social Services and Health No. S
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No. Supporting Action/Task 4.7 Work
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Noted. Corporate Equality Group 19/
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Corporate Equality Group 19/3/12 Th
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2.4 Recent energy saving schemes ha
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Carbon Management Team 2.18 This is
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4.2 None Human Resource Implication
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2. Current Position North Ayrshire
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2.12 The UHIS funding will allow No
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4.3 Legal Implications The actions
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2.2 The introduction of the revised
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2.8 Fly-tipping is an environmental
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6.2 The Council provides a number o
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1.3 Members asked questions, and re
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3.2 The shortlisted bidders will no
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Human Resource Implications 4.2 The
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2. Current Position 2.1 In order to
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3.2 The high level governance for t
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1.3. A number of education provider
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6. Conclusion 6.1 The establishment
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2.2 The purchase of additional modu
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6.2 The Council's Standing Orders R
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