Getting Started With AuthorIT - instructional media + magic

94 Getting Started With AuthorIT
Reusing Existing Topics
When you write a new Book youʹll usually have some topics already written, which
you can simply reuse. If theyʹre relevant to more than one Book, youʹll probably want
to store them in the Shared\Common folder. When youʹre working in a team with
AuthorIT, everyone can see them easily (depending on their security permissions, of
course).
To Add Topics
1) In the Library Explorer select the Shared\Common folder. AuthorIT displays all
the shared objects in this Library in the Object List (see ʺObject List paneʺ on page
63). We have Copyright Notice and Typographical Conventions objects ‐‐ letʹs use
them!
2) Adding these topics to your Book is as simple as dragging and dropping. You
may need to move your Book window slightly, so that you can see the contents of
the Object List.
3) Hold down the CTRL key while selecting both the Copyright Notice and
Typographical Conventions objects, then drag and drop these into your Bookʹs
Contents.
Youʹll notice that the Object List still contains the Copyright Notice and
Typographical Conventions ‐‐ you can reuse the same topic over and over, and
they are all actually the same object, not just disconnected copies. If you change
one instance of the topic, they all change at once.
4) Choose Save from the Book Contents toolbar to save these changes.