Academic Calendar - Fisheries and Marine Institute - Memorial ...

ACADEMIC POLICIES AND REGULATIONS
12.1 Readmission Following Withdrawal
Subject to the information above students who withdraw
voluntarily or are required to withdraw (R1, R2, R3) for academic
or disciplinary reasons are required to reapply for admission to
the Institute as per the Admissions policies and procedures.
12.2 Withdrawal From the Marine Institute
A student who wishes to voluntarily withdraw from the Marine
Institute and officially drop all courses for which he/she is
currently registered must do so on-line by dropping all courses
through student self-service. Refund policies will be applied.
12.3 Withdrawal Under Special Circumstances
Students who wish to withdraw after the official drop date, without
academic penalty, may be permitted to do so in cases of serious
illness or other compelling circumstances. In cases of illness a
detailed medical certificate will be required. A student seeking
such consideration must apply to the Registrar who will then
consult with the instructors and School concerned. If approved,
“DR” will be assigned to the course(s) in question and the student
will not incur academic penalty.
13. REPORTING PERFORMANCE
13.1 Grade Reports
Semester grade reports are released via student self-service
at the end of each semester for all Advanced, Technology and
Technician Diploma and Certificate Programs. These list the
courses taken during that semester and the grades or results
obtained by one of the letter codes below. This also reports
the standing earned by the student at the end of the period of
study. Marks may be withheld in cases where students have
outstanding fees or are under disciplinary action. The following
provides an explanation of grades reported at the end of each
semester or session:
• A Numeric Grade indicates the grade received.
• A Numeric Grade followed by the letter “F” indicates that even
though the grade received is above 50%, the required passing
grade for that course is higher than the actual grade received.
• PAS indicates that the student’s performance meets
expectations but no numeric grade is recorded. DR indicates
that the student dropped the course without academic
prejudice. No grade is provided.
• DRF indicates that the student dropped the course but has
incurred academic prejudice. A grade of 0% is recorded.
• INC or IP indicates that the course is not yet complete.
This may be due to a course’s duration being longer that
one semester or due to a student receiving an extension to
complete course work.
• GNR indicates that no grade has yet been received from the
School by the Office of the Registrar. In this circumstance, the
grade will be entered as soon as it is received.
13.2 Aegrotat (AG)
Aegrotat status in a course refers to a student’s eligibility to
continue in his/her program without completion of all semester
work for the course in question, with advancement to subsequent
courses on the basis of the work completed. Aegrotat standing
confers credit for the course(s) under consideration. However, no
grade is assigned and Aegrotat (AG) is entered on the student’s
permanent record.
Aegrotat will be awarded to a student who has:
• encountered exceptional circumstances such as illness which
prevented completion of the semester’s work;
• demonstrated the ability to do the work; and,
• received the recommendation of the School Head.
13.3 Audit
An Auditor is a student who is awarded permission, in writing by
the School, to attend lectures in a course on the understanding
that he/she may not participate in any assignments, examinations
or any other form of evaluation offered for the course involved.
Such permission will be contingent upon seat availability in the
course and the satisfaction of the instructor of the course that
having a student audit the course will not be a disruption for him/
her or the remainder of the class.
Once a student has registered to audit, he/she may not change
their status to earn credit. Nor will a student who has registered
for credit in a course be permitted to change his/her status to
Audit.
The student may, in succeeding semesters, take any course for
credit that was previously audited. Auditing students must present
a signed Permission to Audit Form to the Office of the Registrar.
Permission to audit a course will not be granted until the number
of students registered for credit in the class is known.
13.4 Deferred Final Examinations (DEF)
A student who is unable, for a valid reason, to write a final
examination at the scheduled time may apply for a Deferred
Examination. The application must be supported by a
detailed medical certificate if the absence is due to illness or
hospitalization.
If a student becomes ill or receives notification of severe
domestic affliction during an examination, and wishes to
discontinue the examination and apply for a deferral, he/she shall
report at once to the chief invigilator, hand in his/her unfinished
examination and request the exam be cancelled. If illness is
the cause, he/she must report directly to a physician so that
any subsequent application for a deferred examination may be
supported by a medical certificate.
If a student writes an examination, submits his/her paper for
marking, and later reports extenuating circumstances to support
his/her request for cancellation of his/her paper, such a request
will not be considered.
13.5 Repeats
Students are permitted a maximum of three attempts at each
course for which a grade is awarded by the Institute. Thus a
student is permitted a maximum of two repeats for each course
on his/her record.
13.6 Part Time
A student who is taking three or fewer courses in a semester.
Part-time students may or may not be enrolled in a certificate or
diploma program.
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