Academic Calendar - Fisheries and Marine Institute - Memorial ...

ACADEMIC POLICIES AND REGULATIONS
• Applications to write supplementary examinations are to be
filed at the Registrar’s Office no later than five (5) business
days after the release of grades by the Registrar’s Office, with
the exception of the Fire Rescue Program. The date of the
official release of grades for this purpose is the day that grades
are released via student self-service (Web).
• Applications to write supplementary examinations for students
in the Fire Rescue program must be received within two (2)
days of notification of examination results, and supplementary
exams must be written within seven (7) days of the original
exam
• The prescribed fee must accompany the application, which is
not refundable.
• Supplementary examinations will be written before or at the
beginning of the next academic semester or session.
- For examinations written in April, supplementary exams will
be scheduled in April or May.
- For examinations written in May, supplementary exams will
be scheduled in June or September.
- For examinations written in December, supplementary
examinations will be scheduled in January.
• Supplementary exams must be written during the exam
period scheduled for the course in question. The application
for a supplementary exam must be filed within the normal
application period as specified above.
• For students permitted and scheduled to write a supplementary
examination, failure to write a scheduled supplementary
examination without prior written notice satisfactory to the
Registrar, will result in a grade of 0% for the exam portion of
the course.
• A Supplementary exam cannot be written for a course in which
a student has received a reduction of any portion of the course
grade as a result of Academic Misconduct.
• For the purposes of calculating a student’s revised final grade,
the grade obtained in a supplementary examination replaces
the grade earned for the original examination for the calculation
of the final course mark.
• The maximum grade for a course in which a supplementary
examination has been written is the passing grade for the
course.
18. GRADUATION
The Marine Institute holds its annual graduation ceremony each
year in June for all students graduating from advanced diploma,
technology diploma, technician diploma and certificate programs.
Students completing their program requirements and expecting to
graduate from the Marine Institute must submit an Application to
Graduate to the Office of the Registrar by the published deadline.
Candidates must meet the following requirements in order to be
approved by the Marine Institute Academic Council to graduate
from the Marine Institute:
• have a minimum cumulative average of 60%,
• have passed all courses in his/her program,
• have obtained a minimum of 50% of the credits for their
program at the Marine Institute
19. APPEALS POLICY AND PROCEDURES
The Appeals Committee of the Marine Institute Academic Council
provides an objective review of students’ cases.
This Committee exists to consider student appeals of the
application of Institute Academic Policies and Regulations.
The purpose of this section is to outline the procedures by which
appeals may be made and to ensure that students are given
advice that will allow them to make the best possible case when
preparing an appeal.
• The responsibility for making an appeal before the Appeals
Committee of Academic Council rests with the student.
• Student Appeals should be directed in writing to the Registrar
who is Chair of the Academic Council Appeals Committee
• Reasons for initiating an appeal before the Appeals Committee
of Academic Council include the following:
i) medical problems
ii) bereavement
iii) other acceptable cause
• Students should prepare as strong a case as possible. It
is therefore recommended that students seek advice when
launching their appeal. Such advice can be obtained from a
variety of sources:
i) The Office of the Registrar for the appropriate regulations
and appeal procedures.
ii)
An advisor or facilitator to assist in preparing their
appeals, such as:
• faculty member
• a counselor
• designated faculty, who have made themselves
familiar with the appeals process and who are willing
to undertake the role of student advisor or facilitator
• the Marine Institute Student Union (MISU)
• A student submitting an appeal must present to the committee
a personal letter including reasons for the appeal. Students
must present independent evidence to corroborate statements
made in the letter of appeal. Preferably, this evidence will come
from a professional, such as a doctor, a counselor, a lawyer or
a professor. However letters from other knowledgeable parties
may be acceptable.
• In cases where an appeal is made on medical grounds,
medical notes must be sufficiently specific to allow appropriate
consideration of the student’s case. The note must also clearly
state that, in the opinion of the doctor, the problem was serious
enough to have interfered with the student’s work. The Institute
requires that all medical notes be on letterhead, be signed by
the physician and include details on the following:
i) confirmation of the specific dates on which the student
visited the doctor.
ii) the degree to which the illness (or treatment, in the case
of medication, for example) is likely to have affected
the student’s ability to study, attend classes, or sit for
examinations.
iii) the length of time over which the student’s ability was likely
hampered by the medical condition (e.g. recurring and
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