Entire Document - Chris Hani District Municipality

Director TechnicalServicesWork has beendone by PWCand the31-05-2012 auditor is busyauditingIn progressAUDIT REPORT FINDING: Procurement andcontract managementAUDITOR GENERAL’sRECOMMENDED ACTIONItem(43)RESPONSIBLE DEPT /PERSONGoods and services with a transaction value between R10 000 and R200 000 were procured withoutobtaining written price quotations from at least three different prospective providers, as per therequirements of SCM Regulation 17(a) and (c).PROPOSED ACTION(S) TO BE TAKEN TARGET DATE PROGRESSREPORTCFO The CFO will ensure that all payments processed are in accordance with SCM Ongoing By management By Auditor Generalpolicy. All requests for qoutations will be done through supply chain unit. The deviations are Outstandingreported to councilAll HOD’s The SCM Deviations will be taken to council and the manager involve will report through thestandingcommitteeAUDIT REPORT FINDING: Procurement andcontract managementItem(44)Quotations were accepted from prospective providers who were not on the list of accredited prospectiveproviders and did not meet the listing requirements prescribed by the SCM policy, in contravention ofSCM Regulations 16(b) and 17(b).AUDITOR GENERAL’sRECOMMENDED ACTIONRESPONSIBLE DEPT /PERSONPROPOSED ACTION(S) TO BE TAKEN TARGET DATE PROGRESSREPORTThe SCM Unit is in the process of Data Cleansing. As part of that process, All Ongoingservice providers whose directors are in the service of the state will be tacken out of the database, andthose that do not meet the listing criteria, will not be registered,30-03-2012 In progress, Itemsubmitted andapproved bycouncil, letterswritten to SPconcerned.By management By Auditor GeneralOutstandingChapter 4331