Hotel Front Office Management, 3rd Edition

OVERBOOKING (OCCUPANCY MANAGEMENT) 137Figure 5-2. A rooms forecast assists in planning for delivery of service.ROOMS FORECAST FROM: ___ SUN DEC 1 ___ TO: ___ SAT DEC 7 ___1 2 3 4 5 6 7GUAR RES 25 50 55 40 45 10 10CONF RES 20 25 20 20 25 10 15WALK-INS 80 80 80 5 5 5 5GROUPS 20 0 0 30 30 30 0TTL ROOMS 145 155 155 95 105 55 30TTL GUESTS 180 195 190 110 125 75 45COMMENTS:DEC 1/2/3 WALK-INS FROM DDS CONVENTION AT STONE HILL MANORDEC 4/5/6 JOHNSON TOURS FROM CANADA—ALL MEALS IN DINING ROOM A LA CARTECC:HOUSEKEEPERFRONT OFFICE MGRSWITCHBOARDMAINT ENGRGARAGE MGRRESTAURANT MGRGENERAL MGRDIR MKTG AND SALESFOOD AND BEV MGREXEC CHEFBANQ MGRHOSTESS A.M./P.M.LOUNGE MGRa security department’s requirement to be aware of activity projected for the hotel; anda parking garage manager’s need to know if the garage can meet the auto/van spacerequirements for the anticipated guests. These are just a few of the uses of the roomsforecast.The front office manager will want to determine the revenues projected by this roomsforecast. To do this, the average room rate or the specific room rate for a group may beapplied. This information is very important to the controller, general manager, and ownerof the hotel, who use it in managing the hotel’s finances. This system can also be used toprepare quarterly or yearly financial projections.Overbooking (Occupancy Management)The concept of overbooking—accepting reservations for more rooms than are availableby forecasting the number of no-show reservations, stayovers, understays, and walk-ins,TLFeBOOK