Hotel Front Office Management, 3rd Edition

PREPARING THE NIGHT AUDIT REPORT 275viable business. The general manager, controller, front office manager, and director ofmarketing and sales will review these statistics on a daily basis.Formulas for Balancing the Night Audit ReportThe following formulas will provide you with an understanding of how to balance thenight audit.Formula to Balance Guest Ledgertotal revenue paid-outs and noncollect sales daily revenue total cash income today’s outstanding A/R income 0Formula to Balance City Ledgeryesterday’s outstanding A/R today’s outstanding A/R income total outstanding A/R credit card received and applied to A/R cash received and applied to A/R balance of A/RFormula to Balance Bank Deposittotal bank deposit total cash sales credit card received A/R cash received A/R 0Room and TaxThe room sales figure represents the total of posted daily guest room charges. Thenight auditor obtains this figure from the PMS by activating the cumulative total feature,an electronic feature that adds all posted room rate amounts previously entered into onegrand total. This figure is only as accurate as the posting of daily room rates. If a deskclerk transposes figures, then the total room sales amount will be incorrect. Since a largeportion of room income is considered profit, management will watch this figure closely.The room sales figure is verified by the housekeeping report, which lists the occupancystatus of each room according to the housekeeping department. The corresponding taxtotal is obtained by activating the tax cumulative total feature, an electronic feature of aPMS that adds all posted room tax amounts previously entered into one grand total. Thisfigure is necessary for tax collecting and reporting.TLFeBOOK