JSP 464 - Ministry of Defence

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APPLICATION TO OCCUPY SUBSTITUTE SERVICE FAMILY ACCOMMODATION (SSFA) GUIDANCE NOTES FOR THE COMPLETION OF THE SSFA APPLICATION FORM (MOD FORM 1132A) 11. Policy for the provision of SSFA is contained in Tri-Service Accommodation Regulations (JSP 464 Pt 1). Applicants are advised to familiarise themselves with the policy before applying for SSFA. Applicants should also read the ‘Rules and Instructions for Service Personnel Occupying SSFA’ which were provided by DIO Ops Accn (Housing Allocations Services Centre – HASC) with this SSFA Application Form 1132A. 12. The SSFA Application (MOD Form 1132A) is a Tri-Service Application Form which is to be submitted by Service personnel who have been instructed by DIO Ops Accn (HASC) to apply for SSFA. Whilst some of the questions duplicate those on the 1132 (SFA Application), this is necessary as the detail contained herein is provided separately to the MOD Contractor. (You should note that this application will be read by DIO Ops Accn in conjunction with your original 1132. If any of your circumstances have changed, you should re-submit the 1132). All sections of this form must be completed in black ink and in block capitals. Please complete legibly and with as much detail as possible. 13. SSFA will be provided by DIO Ops Accn on those occasions when there is insufficient or inappropriate Service Family Accommodation (SFA) available. DIO Ops Accn utilises a civilian contractor to provide accommodation from the commercial rental market. It is intended that SSFA will broadly equate to the provision of SFA (outside London – no smaller than 10% below the indicative square meterage of an individual’s entitlement); however, applicants should be aware that there is no security of tenure beyond the first 6 months of the lease. 14. The completion of all relevant sections of the form is mandatory. Without the information requested it will not be possible for DIO Ops Accn / MOD Contractor to process the application. This may result in the form being returned to the applicant and a subsequent delay in finding appropriate SSFA. The form is to be completed as follows: a. All applicants are to complete Parts 1, 2 and 5. b. In addition, Officer applicants only are also to complete Part 3 (High Cost Rental Area Procedure). c. Once completed, the applicant is to return the Form 1132A by fax to DIO Ops Accn (Substitute Accommodation Team) at: Mil: 95331-6861 Civ: 01480-425371 d. DIO Ops Accn is to complete the Property Search Specifications and authorise the SSFA at Part 6. Once authorised, DIO Ops Accn is to forward the Form 1132A (in entirety) by first class post to HASS, Rm 1060, Centurion Bdg, Gosport, HANTS, PO13 9XA. HASS may return incomplete forms to DIO Ops Accn. e. HASS is to complete Part 7 and task the MOD Contractor. A copy of page 6, once completed, is to be forwarded to DIO Ops Accn by fax. 15. Applicants are to note that there is no entitlement to SSFA more than 2 days prior to the date of assignment. The only exceptions to this are where the applicant is vacating tied/ex-officio SFA or is assigned to the UK from overseas. In these cases the SSFA will be provided to ensure continuity of housing. If you do require accommodation earlier, you should provide written justification to DIO Ops Accn in addition to this application. 16. Preferred Locations. You should take the following into consideration before you complete this section. You may state a preference for location, in which case the MOD Contractor will try and source SSFA in your preferred area. However, if the preference incurs additional costs to the MOD (eg if the rental cost of SSFA sourced in your preference location is more expensive than for property to your entitlement within the full entitlement radius), you may be required to pay a Personal Contribution (PC). Any PC will be annotated on the Property Acceptance Certificate and debited directly through JPA for the duration of your occupancy. If the preferred location is not available, the MOD Contractor will source accommodation to your entitlement as close as possible to the Duty Station. 17. If you are unwilling to accept a widened search radius, it may be necessary for you to occupy a reduced scale SSFA. Prior to tasking the MOD Contractor DIO Ops Accn will contact you separately to determine your preferences, eg for fewer rooms or a smaller property overall. As at 13 Jul 12 vii
18. Once Form 1132A is completed, data submitted will be read in conjunction with your original 1132, and may be cross-referenced with JPA records. Disciplinary action may be taken if you knowingly submit incorrect / withhold information that affects your entitlement to accommodation. 19. As SSFA is procured by a contractor on behalf of the MOD under strict criteria that equate to Grade 1 SFA, it will automatically be charged as Grade 1 accommodation. You may challenge this grading within 3 months of occupation. If you have any further queries over the completion of this Application Form you should contact DIO Ops Accn for advice As at 13 Jul 12 viii
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JSP 464 TRI-SERVICE ACCOMMODATION R
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CHAPTER 1 INTRODUCTION CONTENTS Sec
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Annexes: A. SSFA Application Form B
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INDEX CHAPTER 1 INTRODUCTION SECTIO
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SECTION I STRATEGIC OVERVIEW As at
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0110. Entitled civilian personnel.
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Wherever possible, DIO Ops Accommod
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- Abide by the Customer Supplier Ag
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As at 13 Jul 12 1C-1 ANNEX C TO CHA
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Accommodation to occupy SFA. Other
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SECTION I As at 13 Jul 12 CHAPTER 2
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occupants, SFA may be misappropriat
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CONTENTS PAGE 1. WORDS HAVING A SPE
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1.1.11 “Service Family Accommodat
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spouse/partner from the date of You
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6.3.2 You must not, without Our wri
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9.4.1 The basins, sinks, baths, toi
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As at 13 Jul 12 i INDEX CHAPTER 3 E
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Annexes: A. Policy for the entitlem
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0303 Guards Corridor. Soldiers assi
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c. Married Service couple/civil par
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order). Personnel who do not choose
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entitlement is allocated for servic
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0341 Families repatriated to UK fro
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As at 13 Jul 12 3A -1 ANNEX A TO CH
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SERVICE FAMILY ACCOMMODATION (UK ON
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V 5 person Bedrooms: 2 double 1 sin
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As at 13 Jul 12 3B1 - 1 APPENDIX 1
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5. Unless the bereaved spouse/civil
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medical and educational authorities
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Core Non-Core Ser Category (Appropr
Page 64 and 65: Ser Category Criteria Agreed Scalin
Page 66 and 67: 6. Where SLA is unsuitable because
Page 68 and 69: initial emergency treatment. There
Page 70 and 71: IN CONFIDENCE WHEN COMPLETED Do you
Page 72 and 73: IN CONFIDENCE WHEN COMPLETED G. F&C
Page 74 and 75: IN CONFIDENCE WHEN COMPLETED Part 3
Page 76 and 77: INDEX CHAPTER 4 CHARGES SECTION I -
Page 78 and 79: SECTION I As at 13 Jul 12 CHAPTER 4
Page 80 and 81: c. Those F&C personnel paying at th
Page 82 and 83: As at 13 Jul 12 INDEX CHAPTER 5 APP
Page 84 and 85: SECTION I PROCESS OVERVIEW As at 13
Page 86 and 87: As at 13 Jul 12 to occupy SFA from
Page 88 and 89: accepted SFA at the new duty statio
Page 90 and 91: move, through appropriate channels,
Page 92 and 93: PROTECT - PERSONAL DATA (when compl
Page 102 and 103: RULES FOR KEEPING PETS IN SFA PROTE
Page 104 and 105: SECTION I As at 13 Jul 12 CHAPTER 6
Page 106 and 107: 0610. Security deposits. Contrary t
Page 108 and 109: As at 13 Jul 12 MOD Form 1132a (Rev
Page 110 and 111: PART 2 - FUTURE HOUSING REQUIREMENT
Page 112 and 113: PART 6 - PROPERTY SEARCH SPECIFICAT
Page 116 and 117: As at 13 Jul 12 HCR Ltd and OCCUPIE
Page 118 and 119: As at 13 Jul 12 2.4.3 maintain the
Page 120 and 121: As at 13 Jul 12 3.3 Shall not use o
Page 122 and 123: 7. You agree to give HCR at least 4
Page 124 and 125: eviewed. The privately owned proper
Page 126 and 127: accommodation required date on the
Page 128 and 129: JSP 464 Part 1). A copy of the Lice
Page 130 and 131: f. Dilapidations identified at move
Page 132 and 133: . In accordance with policy, the HA
Page 134 and 135: . The estranged spouse/civil partne
Page 136 and 137: As at 13 Jul 12 i INDEX CHAPTER 7 R
Page 138 and 139: SECTION I SERVICE LICENCE CHAPTER 7
Page 140 and 141: 0710. Temporary absence from SFA. O
Page 142 and 143: flowerbeds and existing shrubs, col
Page 144 and 145: SECTION IX CUSTOMER COMPLAINTS 0724
Page 146 and 147: (1) Any losses or damage as assesse
Page 148 and 149: Stool Dressing 1 1 1 1 1 0 0 0 0 0
Page 150 and 151: Stage (a) Event (b) 7 SFA visited b
Page 152 and 153: SECTION I - INTRODUCTION Para 0801
Page 154 and 155: SECTION I INTRODUCTION As at 13 Jul
Page 156 and 157: 0810. The SFA being required for up
Page 158 and 159: d. On expiry of the Notice To Vacat
Page 160 and 161: As at 13 Jul 12 station, when notic
Page 162 and 163: MINISTRY OF DEFENCE As at 13 Jul 12
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SECTION I PROCEDURES CHAPTER 9 IRRE
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As at 13 Jul 12 CHAPTER 10 OCCUPATI
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ecause it is imminently required fo
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As at 13 Jul 12 10B - 1 ANNEX B TO
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10. Service Hospital Welfare Depart
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As at 13 Jul 12 INDEX CHAPTER 11 AL
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Ser SUMMARY OF PERSONNEL ENTITLED A
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Ser SUMMARY OF PERSONNEL ENTITLED A
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SUMMARY OF PERSONNEL ENTITLED AND E
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JSP 464 - Ministry of Defence

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