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JSP 464 - Ministry of Defence

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GUIDANCE NOTE - PROCESS TO BE FOLLOWED FOR ADAPTING SFA FOR<br />

LICENSEE’S DEPENDANTS WITH ADDITIONAL NEEDS<br />

As at 13 Jul 12 7C - 1<br />

ANNEX C TO<br />

CHAPTER 7<br />

The aim <strong>of</strong> this Guidance Note is to set out the responsibilities and procedures to be<br />

followed in ensuring that adaptations required to SFA for dependants with additional needs<br />

are progressed in a timely manner. The provision <strong>of</strong> the adaptations is <strong>of</strong>ten delayed by<br />

difficulties in coordinating requirements between gaining and losing HASCs (via the<br />

Additional Needs Focal Point (ANFP)) and Occupational Therapists (OT). This Guidance<br />

Note explains the process where the Service person (SP) requiring the adaptations is<br />

assigned to a new Unit. This process will need to be modified for other types <strong>of</strong> situations<br />

(eg, new requirement for adaptation in existing SFA with no move involved).<br />

Stage<br />

Event<br />

(a)<br />

(b)<br />

1 SP living in adapted SFA<br />

receives assignment order.<br />

2 Applicant completes Form<br />

1132<br />

3 Gaining HASC to contact<br />

losing HASC<br />

4 Gaining HASC receives Form<br />

1132, extant OT report and<br />

any authoritative supporting<br />

medical evidence.<br />

5 Applicant receives provisional<br />

address(es).<br />

6 Gaining HASC receives<br />

gaining OT contact details.<br />

Action<br />

(c)<br />

Contacts existing OT to<br />

provide statement or report <strong>of</strong><br />

current requirements.<br />

Sends Form and copy <strong>of</strong><br />

extant OT report to both<br />

gaining and losing HASCs<br />

(and UWOs for Army<br />

personnel).<br />

Gaining ANFP to contact<br />

losing ANFP to provide<br />

information on existing<br />

requirement<br />

ANFP informs the Housing<br />

Information Manager<br />

(HIM), Area Housing Manager<br />

(AHM), and Technical Support<br />

Manager (TSM) when a new<br />

AN application is received.<br />

ANFP identifies suitable SFA<br />

and gives provisional<br />

address(es) to applicant.<br />

Contacts gaining PCT at new<br />

location with address(es), gets<br />

OT contact details and passes<br />

them to gaining HASC. (For<br />

Army Personnel it is a HASC<br />

responsibility to contact<br />

gaining and losing UWOs).<br />

Gaining HASC coordinates<br />

visit <strong>of</strong> <strong>of</strong>fered SFAs at a<br />

mutually convenient date for<br />

person with additional needs<br />

and/or applicant, gaining UWO<br />

(if applicable), gaining OT and<br />

HASC representatives as<br />

Responsibility<br />

(d)<br />

Applicant<br />

Applicant<br />

See Note 1<br />

ANFP<br />

Gaining HASC<br />

(ANFP)<br />

Applicant<br />

Gaining HASC<br />

(ANFP)

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