JSP 464 - Ministry of Defence

. The estranged spouse/civil partner chooses to remain in the property (for which no
rent is being paid by DIO Ops Accommodation). In this worst case scenario, the
Letting Agent/Landlord is likely to initiate legal proceedings against the MOD
contractor or the occupant for vacant possession of the property, and seek recovery
of financial losses. Costs incurred by the MOD contractor in defending any legal
proceedings, and/or satisfying any judgement, should be recovered from DIO Ops
Accommodation on submission of itemised bills in accordance with the established
invoicing and bill paying procedures (see Contract, Schedule 3, clause 46 –
Reimbursement of Legal Fees).
VACATION OF SSFA
44 Notice to vacate. Personnel are to provide the MOD contractor with a minimum of
40 days written notice of their intention to vacate SSFA in accordance with the Licence to
Occupy which they have signed. (The only exception to this requirement is if there are
extenuating circumstances which justify an early move and which the HASC authorises in
consultation with the Local Service Commander. This will include: Service reasons, eg,
short notice re-assignments; health, safety and security reasons which make the property
untenable; medical and welfare reasons). During the initial 6 months of occupancy this
period of notice is extended to preclude move out of the property before the 6 month
licence break point. Occupants who fail to give 40 days (or the balance of 6 months where
this is appropriate) notice of vacation for non Service reasons may be required to continue
to pay the SFA charge as if they were still occupying the property from the date they move
out of the property until the 40 day notice period has elapsed.
45 Preparation of SSFA for move out. On receipt/giving of notice to vacate the MOD
Contractor will send the occupant a ‘checklist for occupants vacating SSFA’ which
provides guidance on the cleaning and preparation of the property for move out.
Occupants with pets are required, in accordance with their Licence to Occupy, to pay (and
provide receipts) for the professional cleaning and fumigation of carpets (or alternative
floor coverings) of the property prior to move out.
46 Move out. Occupants (or their proxy) are to attend a move out which will be
arranged by the MOD contractor on a mutually agreeable date prior to expiry of the lease.
The primary purpose of the move out is for the occupant to return the property to the MOD
contractor, however, the MOD contractor may choose to conduct a concurrent hand back
to the Letting Agent/Landlord if there is no successive Service occupant. A DIO Ops
Accommodation representative will be in attendance. A full inspection of the property will
take place against the inventory / Schedule of Condition agreed at the time of move in.
The Occupation End Certificate (OEC) is to be signed by the occupant and the MOD
contractor’s staff.
47 Dilapidations. Dilapidations (taken to mean damage (including loss) to the
property, its fixtures and fittings and the contents supplied by the Letting Agent/Landlord in
accordance with MOD’s requirements) will be identified and recorded on the OEC. The
occupant is to sign the OEC and annotate their agreement (or non agreement) to the
dilapidations identified. Occupants are not responsible for damage arising from fair wear
and tear. In all but the simplest cases (which may be resolved at the time of move out by
payment to the MOD contractor or the Letting Agent/Landlord), the MOD contractor will be
responsible for costing dilapidations in accordance with MOD procedures and in
As at 13 Jul 12
6C-12