Designing e-Government for the Poor - Tanzania Development ...

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26 Preparing a project proposal for external assistance F. Preparing a project proposal for external assistance Mr. Hun Kim, Director, Social Sectors Division, SASS, ADB Mr. Kim began his instructional presentation by stating that it is possible to secure financing for an e-government project from various sources. In the case of developing countries more financing can be obtained from multilateral agencies such as ADB, World Bank, and the European Union. Furthermore, there are a number of bilateral agencies in each country that can be contacted for financial resources. Many international and non-governmental organizations (NGOs) provide grant financing for projects that are consistent with their vision and strategy. However, for local governments in developing countries, the best method is to secure financing from local banks. Mr. Kim said that in ADB, Policy Programme loans are best suited to finance e-government programmes because these loans have an administrative reform component. Equity investments are provided in partnership with the private sector. ADB also provides technical assistance grants for feasibility studies. Another source of financing may be obtained from trust funds such as the ICT Trust Fund financed by the Government of Japan. Mr. Kim explained that ADB’s project cycle consists of several stages. The first phase is the design phase which typically lasts 6-12/18 months. The first step in design phase is project identification. The second step is the preliminary design or feasibility study, and the last step is the appraisal during which an agreement on the scope of the project is reached. The next stage in the project cycle is the implementation phase. The project proposal is largely dependent upon the feasibility study which must provide very thorough assessments, and demonstrate that the project is sustainable. In this Workshop, the aim is to prepare the project identification, a critically important step in the preparation of a project proposal. E-government projects can be placed in two categories. The first category includes major infrastructure projects. The second category includes local government projects. Mr. Kim recommended that the project proposals contain a physical investment component including hardware not only software. He also said that cost effectiveness must be carefully considered. Mr. Kim presented a sample project proposal from the Maldives. The Government of Maldives wanted to establish a wide area network (WAN) to connect government agencies, launch government portals, and set up Internet kiosks. Mr. Kim outlined the components of the project proposal: • Rational/objective - must be very clear • Project scope - including measurable outcomes
Preparing a project proposal for external assistance • Cost estimates – including foreign exchange, local currency • Financing plan – including clear indication of funding sources • Technical justification • Economic justification – explains why this project should receive funding • Environmental assessment – any negative environmental impacts • Social impact assessment – includes impact on gender, the poor, stakeholder analysis, resettlement plan • Implementation arrangements – must be based on a clear vision • Implementation schedule • Project risks – must be demonstrated so that effective management plan can be prepared Mr. Kim recommended that a project proposal be prepared according to the following outline (figure 3). Outline of a Simplified Project Proposal � I. Introduction � II. Sector Issues � III. Proposed Project � A. Objective and Scope � B. Cost Estimates and Financing Plan � C. Implementation Arrangements � D. Implementation Schedule � E. Technical and Economic Justifications � F. Risks � Project Framework (Appendix) Figure 3. Outline of a project proposal A question was asked for clarification on the difference between a project loan and a programme loan. Mr. Kim replied that a project loan is most often used to finance a project involving a physical output such as a highway or power plant. A programme loan is used to finance projects which result in policy changes, and not physical outputs. Mr. Kim was asked whether it was possible for a database project to be financed by an ADB grant rather than a loan. Mr. Kim replied that ADB mostly provides 27
Page 3 and 4: ECONOMIC AND SOCIAL COMMISSION FOR
Page 5: PREFACE Preface In recent years, th
Page 8 and 9: vi Contents Contents (Continued) Pa
Page 10 and 11: viii Abbreviations Abbreviations AB
Page 12 and 13: x Abbreviations Abbreviations (Cont
Page 15: PART ONE Summary of the Workshop
Page 18 and 19: 4 Organization of the Workshop C. O
Page 20 and 21: 6 Organization of the Workshop 22.
Page 22 and 23: 8 Enabling local governments to off
Page 24 and 25: 10 Maximizing participation: design
Page 30 and 31: 16 Stakeholder participation in des
Page 32 and 33: 18 Stakeholder participation in des
Page 34 and 35: 20 Developing local e-government po
Page 36 and 37: 22 Citizen-centric e-government: em
Page 38 and 39: 24 Citizen-centric e-government: em
Page 42 and 43: 28 Preparing a project proposal for
Page 44 and 45: 30 Job training and job placement s
Page 46 and 47: 32 E-government and the digital div
Page 48 and 49: 34 Building e-government in Japan g
Page 50 and 51: 36 Building e-government in Japan T
Page 52 and 53: 38 Methods of assessing the informa
Page 54 and 55: 40 Conducive policy environment for
Page 56 and 57: 42 Conducive policy environment for
Page 58 and 59: 44 The challenge of implementing e-
Page 60 and 61: 46 Public key infrastructure initia
Page 62 and 63: 48 Public key infrastructure initia
Page 65: PART TWO Summary of Country Reports
Page 68 and 69: 54 Summary of Country Reports B. Ca
Page 70 and 71: 56 Summary of Country Reports Howev
Page 72 and 73: 58 Summary of Country Reports G. Mo
Page 74 and 75: 60 Summary of Country Reports Likew
Page 76 and 77: 62 Summary of Country Reports L. Sr
Page 78 and 79: 64 Summary of Country Reports serva
Page 81 and 82: WORKSHOP AGENDA Annex I: Workshop A
Page 83 and 84: 15:15 - 15:30 Coffee Break 15:30 -
Page 85 and 86: Annex I: Workshop Agenda • Farm e
Page 87: Annex I: Workshop Agenda • Sell i
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76 Annex II: List of Participants M
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78 Annex II: List of Participants R
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80 Annex II: List of Participants M
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82 Bangladesh Title: Technical Link
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84 Bangladesh • An integrated net
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86 Bangladesh Communication Technol
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88 Bangladesh Title: Agrobangla-net
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90 Bangladesh Design Performance Mo
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92 Bangladesh II. ISSUES • Lack o
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94 Bangladesh Items Quantity Cost T
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96 Cambodia Title: Government Admin
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98 Cambodia The Project Steering Co
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100 Cambodia Design Performance Mon
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102 China • Electronic system for
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104 China Design Performance Monito
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106 India • All information needs
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108 India Design Performance Monito
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110 Indonesia Title: E-on-lending i
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112 Indonesia Financing plan It is
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114 Indonesia The online system wil
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116 Indonesia Title: E-learning in
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118 Indonesia • 200 scanner - whi
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120 Indonesia • Miscellaneous adm
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122 Lao People’s Democratic Repub
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134 Mongolia Title: Mongolian e-gov
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136 Mongolia B. Cost estimates and
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138 Mongolia C. Benefits • Increa
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140 Myanmar population lives in rur
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142 Nepal Title: Decentralized mana
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144 Nepal • Prepare e-government
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146 Nepal E. Risks The following fa
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148 Nepal Design Performance Monito
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150 Nepal • Government services
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152 Nepal Design Monitoring Assumpt
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154 Pakistan • Public (i.e. resid
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156 Pakistan (c) Standard template/
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158 Philippines Title: Database of
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160 Philippines Component/item Gran
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162 Sri Lanka Title: E-land service
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164 Sri Lanka build the relevant la
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166 Sri Lanka • Increases capacit
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168 Sri Lanka Design Performance Mo
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170 Thailand III. THE PROPOSED PROJ
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172 Thailand Design Performance Mon
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174 Thailand Title: Local initiativ
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176 Thailand C. Implementation arra
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178 Uzbekistan Title: E-government
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180 Uzbekistan During implementatio
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182 Viet Nam Title: E-government in
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184 Viet Nam C. Implementation arra
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