Civil Engineering Project Management (4th Edition)

164 Civil Engineering Project Management
technical problems encountered and how they were overcome. The report
should concentrate on such matters that, from experience, can form useful
guidance for future designers and those who draw up contracts.
The RE will save himself much later time and trouble if, as soon as any
equipment arrives, he takes charge of the drawings and instruction manuals
for it and asks the manufacturer for two more copies of them or gets them
copied locally. They are of importance to the employer and should be collated
in some orderly fashion.
A file should be made listing the names and addresses of all equipment
suppliers, and of the suppliers of key materials used in the works, such as
ceramic tiles, facing bricks, cladding, etc. The file should give details of what
was supplied and the date it was ordered. A copy of this file should be given
to the employer for whom it will be valuable when it is necessary to repair
or replace items, or if performance problems occur. Instruction manuals and
plant test data, such as performance curves of pumps, turbines and motors,
should all be collected, and two sets of each should be obtained to supply to
the employer.
An essential requirement for works in the UK is production of a Health
and Safety File (see Section 10.4) at completion of the work. This file is to
be handed over to the client to ensure that information is available to him on
any hazards which may affect anyone doing maintenance work or future
construction work. Under the CDM regulations the planning supervisor is
responsible for ensuring that the file is produced but input will be required
from all concerned and it may fall to the RE to ensure that the various contractors
involved produce relevant information at completion of the job.