Digital Mailing System DM400,TM DM500TM and DM550TM

7 • Accounting Setup
4 Setting an
Account
Period
5 Turning
Accounting
On or Off
7-10
By default, your mailing system does not have an account period set. If
you set an account period, when your system reaches the end of that period,
you need to reset (clear) all of the data in the accounts before you
can process mail again.
To set an account period:
1. Press the Accounts key.
2. Press the right arrow key to enter the “Set Up Accounts” screen.
3. Select Accounting Period.
4. Select the appropriate accounting period (none, weekly, monthly, quarterly,
twice a year, or yearly).
5. The system calculates the cutoff date. If you want to type in another
cutoff date press the clear button and enter a cutoff date using the format:
MM DD YYYY in the US
YYYY MM DD in Canada
Example: If you selected a monthly accounting period and entered a cutoff
date of 2002 03 31, as soon as your system reaches April 1, 2002 (12:01
a.m.), you must reset (clear) your account data. Your machine prompts you
to do so at startup. Once you reset the accounts, the system automatically
resets the cutoff date to 2002 04 30.
6. Press Enter.
To turn accounting on or off:
1. Press the Accounts key.
2. Press the right arrow key to enter the “Set Up Accounts” screen.
3. Scroll down and select Accounting.
4. To turn on the system’s accounting, select Standard. To disable or
turn off accounting, select None.
Note: If you system is connected to other accounting systems, those systems
also appear as options.
SV61964 Rev. A