Digital Mailing System DM400,TM DM500TM and DM550TM

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DM400, DM500, DM550 Operating Guide Accounting A feature of the mailing system that allows you to charge postage to individual accounts. AccuTrac A Pitney Bowes mail accounting system software application that allows you to record postage transactions to track costs so you can charge these costs to accounts or customers. Advertisement Advertisements contain messages and graphics you can print next to the digital indicia. Alpha Keyboard The part of the keyboard used to enter accounts and other set up information. Alphanumeric Text Text consisting of alphabetic and numerical symbols that can include punctuation marks and other conventional symbols. Arrow Keys The keys you can use to move to new menus, scroll through menus, and select options. Art Card Slot This slot is on the right side of the IntelliLink Control Centre on the mailing machine and accepts the plug-in art card. The art card contains advertisements. Barcode A series of vertical bars and spaces that represent a correct code for the delivery address on a piece of mail. Budget Manager The system consists of various pieces of hardware and software that together form a mailing and postage accounting system. The hardware and software work together to process your mail and record the postage transactions necessary to track the costs and charge them back to various accounts and/or customers. PC download capability allows you to transfer data to your accounting system eliminating manual processes. Calibrate The action performed which sets the scale at zero in order to assure accuracy. Carrier The service that delivers your mail such as Canada Post. Class Key Enables you to select the correct class for your mailing (e.g. Lettermail, Xpresspost). Clear Key Press to clear an entry or if no data has been entered press to take you to the previous screen. SV61964 Rev. A A-3
A • Glossary Communications Port Place to connect an optional Pitney Bowes scale, printer, or a PC. Control Centre The IntelliLink Control Centre is the module mounted on top of the mailing machine that contains the graphic display, function keys, alpha, and numeric keys and the Postal Security Device (PSD). Data Exchange Importing account information to a program on your PC. Differential Weighing The weighing mode that allows you to put all of the mail on the scale, then remove each piece one at time. As you remove each piece, the system calculates the weight and prints postage (either on envelopes or tapes). This saves time by eliminating the need to place each piece individually on the scale. Digital Indicia Postage stamp printed directly on a piece of mail or tape using a digital indicia in place of traditional glue or adhesive affixed stamps. Error Message An indication that notifies the operator of a disabling event (i.e, out of ink) External Device Port A plug on the machine that allows you to connect an optional external device, such as a scale or a PC. E-Z Seal ® The envelope moistening solution you can order from the Pitney Bowes Supply line. Feed Deck The area of the mailing machine where you feed the envelopes. Funds The amount of money in your IntelliLink Control Centre (Postal Security Device - PSD). Funds Key Press to get information about funds used in a job, add funds to your Control Centre, enter new refill amounts or get Postage By Phone balance. Help Key The key you can press to get detailed information about a screen you’re viewing. High Value Warning This is the value at which the mailing system warns you that you have entered a postage value that is more than the amount specified during the setup of your mailing system. This feature prevents you from accidentally printing more postage than you need. Ink Cartridge Cartridge containing the ink used to produce the digital indicia. Inspection A check required by Canada Post. A-4 SV61964 Rev. A
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Digital Mailing System DM400, TM DM
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DM400/DM500/DM550 Mailing System Op
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1 Read This First Chapter Contents
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What’s in This Guide DM400, DM500
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What You Need to Know DM400, DM500,
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Safety Requirements continued DM400
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2 Meet the DM400, DM500, DM550 Chap
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Introducing the Mailing System Feat
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Accounting and Reports Advertisemen
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Integrated Platform Scale (Optional
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Mailing System Exterior continued D
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External Modem Connections continue
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The Mailing System Interior continu
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The IntelliLink Control Centre cont
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Specifications DM400, DM500, DM550
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Specifications continued Section II
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Specifications continued 10 in. (27
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3 Mail in a Minute Chapter Contents
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Mail In A Minute Prepare Your Mail
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Print Postage Tapes Print postage t
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4 Running Mail Chapter Contents Nav
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Applying Postage and Running Mail D
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1 Preparing Your Mail continued DM4
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Mode Selection: Differential Weighi
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Mode Selection: Attached Scale - Au
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Selecting a Class, or Special Servi
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DM400, DM500, DM550 Operating Guide
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5 6 Selecting an Account to Print P
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8 Adding Postage or Correcting Post
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9 Advancing the Date DM400, DM500,
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DM400, DM500, DM550 Operating Guide
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5 • Mailing System Setup Navigati
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5 • Mailing System Setup 1 Settin
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5 • Mailing System Setup 3 5-6 Se
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5 • Mailing System Setup 4 Settin
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5 • Mailing System Setup 6 the Sc
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5 • Mailing System Setup Scale/Ra
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5 • Mailing System Setup 7 5-14 S
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5 • Mailing System Setup Phone Se
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5 • Mailing System Setup 9 5-18 C
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5 • Mailing System Setup Timeouts
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5 • Mailing System Setup 11 5-22
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5 • Mailing System Setup How to D
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5 • Mailing System Setup 13 5-26
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6 • Adding Postage Postage By Pho
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6 • Adding Postage 1 6-4 Connecti
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6 • Adding Postage 2 6-6 Connecti
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6 • Adding Postage 4 6-8 Adding P
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6 • Adding Postage 6-10 Payment O
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7 • Accounting Setup Navigating H
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7 • Accounting Setup Account Stru
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7 • Accounting Setup Using the Ac
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7 • Accounting Setup 2 7-8 Creati
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7 • Accounting Setup 4 Setting an
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7 • Accounting Setup 8 Resetting
Page 113 and 114: 7 • Accounting Setup 11 12 7-14 S
Page 115 and 116: 8 • Reports Reports Printing a Re
Page 117 and 118: 8 • Reports Multi-Account Summary
Page 119 and 120: 8 • Reports Last 5 Refills Report
Page 121 and 122: 8 • Reports Account List Report 8
Page 123 and 124: 8 • Reports 8-10 SV61964 Rev. A
Page 125 and 126: 9 • Maintaining and Updating Item
Page 127 and 128: 9 • Maintaining and Updating Tape
Page 129 and 130: 9 • Maintaining and Updating E-Z
Page 131 and 132: 9 • Maintaining and Updating Clea
Page 139 and 140: 9 • Maintaining and Updating Repl
Page 141 and 142: 9 • Maintaining and Updating Chan
Page 143 and 144: 9 • Maintaining and Updating Perf
Page 145 and 146: 9 • Maintaining and Updating 9-22
Page 147 and 148: 10 • Troubleshooting 10-2 SV61964
Page 149 and 150: 10 • Troubleshooting Envelope Fee
Page 151 and 152: 10 • Troubleshooting Envelope Fee
Page 153 and 154: 10 • Troubleshooting Printing Pro
Page 155 and 156: 10 • Troubleshooting Weighing Pro
Page 157 and 158: 10 • Troubleshooting 10-12 SV6196
Page 159 and 160: 11 • Supplies and Options 11-2 SV
Page 161 and 162: 11 • Supplies and Options Accesso
Page 163: A • Glossary A-2 SV61964 Rev. A
Page 167 and 168: A • Glossary Printer Nozzle The m
Page 169 and 170: Index i-2 SV61964 Rev. A
Page 171 and 172: Index Display adjust the contrast 5
Page 173 and 174: Index Postage modes 4-6 seal only 4
Page 175 and 176: Index i-8 SV61964 Rev. A
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Digital Mailing System DM400,TM DM500TM and DM550TM

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