EQUALITY GUIdE - KU Leuven

164 Equality Guide
4.1.4. Support basis
In the part ‘Implementation and organization’ (see 3.4.) the importance of a clear structure
and thorough support basis was already stressed. Interaction with top level management
is necessary to gain access to the data needed but also to make sure that the learning
effects and results will be incorporated in the policy. Sustainability is needed to gender
mainstream the structures and procedures. In this module periodic updates about the
project were communicated to the top and entities involved. By using Mainstreaming
Promoters (see 4.4. Toolkit: Mainstreaming Promoters) as intermediary actors the target
audience, the staff of the K.U.Leuven, was reached.
4.2. Tool: survey career management
4.2.1. Exit survey K.U.Leuven
Within the project, access to the data of the central exit survey of the K.U.Leuven was
granted. In order to get insight in the motives of the researchers leaving the university, two
surveys were developed by a steering committee, in which the researcher of this module
was included (see ‘3.3. Proofing and evaluation’ for the results of the surveys). The results
were discussed with the HR-manager and will be used in future presentations. Two presentations
about the survey were also given during the transnational meetings within the
VLIR-EQUAL Project to exchange know-how on the subject.
The university considers the departure of the co-worker as a very important moment in
the collaboration, it is a moment of looking back and possible exchange of feedback on
the collaboration, on what has been learned and achieved. Within this view, exit interviews
and surveys are an expression of respect towards the co-worker and a unique learning
moment for the university as an organization 191 . Feedback about the results of the
survey are given to the different groups, faculties and units of the faculties.
Since March 2005 every ABAP leaving the university receives an e-mail request to fill in
the exit survey. Based on their statute, junior researchers and post-doctoral researchers
are guided to a different survey. As the exit survey is an HR-tool developed by the
K.U.Leuven, the survey itself cannot be published in this guide. Based on valuable discussions
within the transnational co-operation and a blueprint of the surveys, some points
can be given that should be part of the content of a survey:
! motives to start a career at the university;
! satisfaction (job content, guidance);
! perception on job content, working environment, competences, guidance;
! motives to leave university;
! new job.
191 https://www.kuleuven.be/personeel/exitbevraging/index.htm.