EQUALITY GUIdE - KU Leuven

Chapter 5 ! Mentoring 257
gic and operational targets, agreements to be made, actions to be taken and a specific
time frame.
3. What is our target group, how are people selected and matched and how do we
organize the training?
4. How is mentoring embedded in the organization's culture? Who is the point of contact?
How to organize internal consultation? How are people appointed?
5. How to organize the evaluation and adjustments?
These questions are chronologically related to the five key processes in a mentoring
programme:
1. orientation and basis;
2. step-by-step plan;
3. target group, selection, matching and training;
4. implementation and follow-up;
5. evaluation and adjustments.
4.1.2. Instrument part II: content records
For the instrument: see Tool Annex.
The second part of the mentoring instrument consists of content records conveniently
supplying the information the mentor and mentee need to conclude the mentoring
programme successfully. The form chosen is compact and focuses on the essence as
the people involved specifically asked to take into account the mentor's and mentee's
busy schedules. These are the topics covered in the different content records:
1. Mentoring as a development instrument within the university
Contents:
For whom:
Use:
The definition chosen.
The benefits mentoring can provide for the organization.
The profile and selection criteria for mentor and mentee.
The engagement asked from the mentor and mentee, both in terms of
time investment and of shared vision and values.
The potential group of mentors and mentees and the large group of people
who are involved or interested.
For the recruitment of mentors and mentees. For keeping all the people
involved or interested and wanting more practical information up-to-date.
These can be the superior or promoter of the mentee, the HR department,
the people responsible for training, commissions, etc.
2. Overview of the mentoring path
Contents:
Contains the phases and points of interest of the detailed mentoring project.
It provides the people involved with a clear view of what the project
entails. It determines the formal steps and contains a number of content