CDOT Performance Data Business Plan - Cambridge Systematics

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Appendices CDOT is required to report to governor on the implementation of CDOT’s strategic plan (2- 7-202(13)(a) Colorado Revised Statutes.). Public survey results will be available in approximately August*. Results can help to identify public priorities and help to frame performance results for public consumption. CDOT would like to analyze future performance scenarios (10-year time horizon). There is a need to connect CDOT’s measures with the measures and decisions made within individual departments and regions. Performance framework should allow for goals, objectives and measures to evolve over time. Work is underway to implement Public Budget Formulation (PBF) module of SAP. This module is emerging as the performance measure data warehouse. To ensure consistency with these and other CDOT efforts, this project should be technology-neutral and not address system architecture issues. Data governance recommendations need to identify data owners and formalize their role in the data QA/QC process. Dashboard recommendations should be developed from the perspective of the public. Kick Off Meeting Attendance: Mehdi Baziar - DTD Tony Bemelen - SAP Support Dave Bouwman - DTS Patrick Byrne - OFMB Eric Chavez - Pavement Management Cathy Cole - DTD Kathleen Collins - Statewide Planning Darrell. Johnson - OFMB/CDOT Glenn Davis - OTS Kate Dill - DTD-PPA+ Deb Hagland - CHRM Stephen Henry - Pavement Management Dan Herrmann - CDOT-R6 Planning Myron Hora - R4 CDOT William Johnson - DTD IMB Sandi Kohrs - Planning and Performance Tammy Lang - DTD/IMB Mark Leonard - Staff Bridge Jeff Loeper – Staff Branches JoAnn Mattson - DTD Performance B.J. McElroy - M&O Gregg Miller - SAP Mark Nord – Staff Bridge Steve Olson - SM&G Branch Darius Pakbaz - SAP Support Adrianne Raiche - EO Karen Rowe - SAP Support Pat Saffo - OFMB Tracie Smith - Risk Management Darin Stavish - Region 1 Planning Jeff Sudmeier - DTD – Planning Casey Tighe - Audit Will Ware - CFMB David Wieder - Maintenance & OPS Branch Beverly Wyatt - CHRM Scott Young - Staff Branches Cambridge Systematics, Inc. D-2
Appendices The following question was presented to the group and their responses follow: “What do you hope to gain from the study and what can you contribute?” To unify data collection across CDOT Bring connection to SAP Revenue forecasting and resource allocation, Would like to see higher-level organizational measures and results for management. Quality of measures across the stewardship agreement Chief Objectives reports Mentioned Transport software Interested in mobility, congestion, and speed data Would like to see delay added as a measure Track risk management associated with human resources Have information on audit compliance reviews and Efficiency, Accountability Committee Interested in data governance (who owns the data?) Roles and responsibilities, collect once using a linear referencing system to share information, and mobility performance measures Benefit/cost measures in the region Use performance measures to see where we are and where we are going Impacts of investments and outcomes (10 and 20 years in the future) A vital few measures is desirable, however need to be able to drill down to ones that are more detailed Would like to see concrete measures – subjective rather than objective Would like in real time for making decisions Would like better coordination and streamlining of data and performance measures, to be accessible for long range planning and sharing with all parties Maintenance performance-based budget Would like to see Department be more efficient in reporting data, more standard/universal methods to report and avoid variations, CDOT spends a lot of time on PMs, needs to be more efficient Measures and reports frequently, would like to see reduction in redundancy of data (i.e. both Maintenance and Pavement collecting the same data items) Not every lane mile may be necessary for pavement data collection Should optimize among departments (i.e. run the same data collection van) Would like to figure out best method to obtain information from engineers Use for formulating budgets, analysis, refining strategic plans Would like a repository/library for information to reside in and standard ways to report Would like to see performance measures drill down from the highest level (Strategic Plan) to the IPO level so employees have a “line of site” between them Need performance measures to help track what we should do in 2013, 2015, etc. Would like to see all reports in SAP An external style guide would be appropriate Agreement on valued measures Cambridge Systematics, Inc. D-3
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final report CDOT Performance Data
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CDOT Performance Data Business Plan
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5.0 External Reporting Dashboard CD
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Page 119 and 120: Appendices A. Additional Data Colle
Page 121 and 122: Appendices Recognize and Plan
Page 123: Appendices Improved communication
Page 126 and 127: Appendices Planning Ext Planning In
Page 138 and 139: Appendices Person, Ron, Balanced Sc
Page 142 and 143: Appendices How and when they ar
Page 144 and 145: Appendices If measures reported by
Page 146 and 147: Appendices INTEGRATE REGIONAL AND S
Page 148 and 149: Appendices Maintain or improve
Page 151 and 152: Appendices F. Sample Data Governanc
Page 153 and 154: Appendices G. Congestion The report
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Page 157 and 158: Appendices Results The following ta
Page 159 and 160: Appendices Figure G-1 Speed Eastbou
Page 161 and 162: Appendices Figure G-5 Speed Westbou
Page 163 and 164: Appendices A useful format for the
Page 165 and 166: Appendices Figure G-13 AM Peak PTI
Page 167 and 168: Appendices H. Calculation Spreadshe
Page 169 and 170: Appendices Cambridge Systematics, I
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CDOT Performance Data Business Plan - Cambridge Systematics

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