CDOT Performance Data Business Plan - Cambridge Systematics

CDOT Performance Data Business Plan
Step 5 – Establish data action plans on both a data program and enterprise level,
to address needs and gaps in data and information across the agency. This step
is described in more detail in Appendix A related to data assessment.
It is recommended that the Oversight Committee and Working Group assign a
group to perform this analysis. Outside assistance in the form of consulting
services may be warranted. It is recommended that this step take place starting
in month 2 through month 5.
Priority 4 – Develop and Adopt a Data Governance Procedure
The recommended procedure would include a glossary of terms; a framework to
show the relationship between the Data Governance Oversight Committee, the
Working Group and data owners within CDOT; clear description of roles and
responsibilities of the Oversight Committee, Working Group, data owners, data
custodians, IT, data stakeholders and data working groups (if necessary); and a
process for making decisions related to investment of resources in
data/information projects within CDOT. For example, the procedure should
require that the Procurement Office run all requests for new data collection
efforts through the Data Governance Oversight Committee.
The procedure could be developed by the Working Group and approved by the
Oversight Committee, and could be accomplished by month 4.
Priority 5 – Perform a Risk Assessment of Data Programs
Although this is listed as Priority 5 – it is nevertheless an important component
of the data governance efforts. A risk assessment of data programs would help
to demonstrate the value of data programs in terms of CDOT business needs.
The risk assessment would provide for the ability to determine priorities for
addressing any negative impacts to the division, agency, or external customers,
including the public, due to temporary unavailability of data systems or
catastrophic loss of strategic systems.
It is recommended that the risk management plan include:
A list of risk associated with the reduction in quality, availability, timeliness
and coverage of data as it supports business functions. The Data Assessment
conducted in Priority 3 could serve as the basis.
A risk value for each risk (low, medium, high), which evaluates the impact of
the risk to the overall program if data is no longer available or if access to the
data is interrupted for a period of time.
Costs and benefits and Return on Investment for each of the data program
components.
A consistent method for conducting such risk/benefit cost/ ROI on a regular
basis.
A person/office responsible for handling each risk (same as data owner).
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