Joint Field Office Activation and Operations - Federal Emergency ...

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Interagency Integrated SOPUNCLASSIFIEDclassified information. IT equipment (laptop computers) must be configured to ensurethat classified information does not become visible during the boot-up process.6.4.11.Travel directly from the office sending the material to the point of destination.6.5. Record KeepingAn inventory of the classified materials being transported shall be recorded and maintained.The reason for this is so a record of the materials transported is available in the eventsomething happens in transit, such as a package is lost.7.0 ReproductionDocuments and other materials containing classified information shall be reproduced only whennecessary to accomplish the mission of the JFO. The use of technology that prevents,discourages, or detects unauthorized reproduction of classified information is encouraged.7.1. Approval for ReproductionUnless restricted by the originating agency, TOP SECRET, SECRET, and CONFIDENTIALinformation may be reproduced to the extent required by operational needs. Foraccountability purposes, reproduction of TOP SECRET information will be coordinatedthrough the Top Secret Control Officer (TSCO).7.1.1.The following conditions must be met:7.1.1.1. Classified material is not reproduced on equipment that posesunacceptable risks, for example, machines that are connected to an unclassified LAN,equipped with remote diagnostics, equipped with an internal memory, or in someother way retain images;7.1.1.2. Reproduced material is clearly identified as classified at the applicablelevel;7.1.1.3. Reproduced material is placed under the same accountability and controlrequirements as apply to the original material; and7.1.1.4. Waste products generated during reproduction are properly protected anddisposed of.8.0 Accountability8.1. Top Secret8.1.1. Top Secret Control Officer (TSCO)118Version 8.3Interim Approval April 28, 2006
Interagency Integrated SOPUNCLASSIFIEDThe JFO Security Officer will serve as the primary TSCO to manage the TOP SECRETControl Account (TSCA). Officials appointed as TSCO will possess a final Top Secretsecurity clearance. The TSCO will maintain records for the accountability,dissemination, and destruction of TOP SECRET information. All TOP SECRETinformation will be processed (incoming and outgoing) to and through the TSCO.8.1.1.1. Top Secret Document Register: A TOP SECRET Document Registerwill be maintained by the TSCO to record the receipt, disposition, and destruction ofTOP SECRET information. DHS Form 11000-03, Document Control Register, TopSecret National Security Information, may be used for this purpose.8.1.1.2. Top Secret Control Number: Each TOP SECRET document enteredinto the TSCA will be assigned a document control number (DCN). The DCN willconsist of the office identifier, or other coding information, indicating the specificoffice possessing the document, the calendar year, and a sequential number indicatingthe number of documents generated/received within the calendar year.8.1.1.3. Top Secret Signature Record: Each TOP SECRET document in theTSCA will have attached to it a TOP SECRET Signature Record, DHS Form 11000-04. Each person having access to the TOP SECRET information will sign and datethe form indicating they had access.8.1.2. Secret and ConfidentialExcept as required by the originator or as specified for certain categories of SECRET andCONFIDENTIAL information, there is no requirement to maintain accountability recordsor conduct inventories for SECRET and/or CONFIDENTIAL information.9.0 DestructionClassified documents and other materials shall be retained by the JFO only if they are requiredfor effective and efficient operation of the organization, or if law or regulation requires theirretention. Documents that are no longer required for operational purposes shall be disposed of inaccordance with the provisions of the Federal Records Act and appropriate implementingdirectives and records schedules. Material that has been identified for destruction shall continueto be protected, as appropriate for its classification, until it is actually destroyed. Destruction ofclassified documents and materials shall be accomplished by means that eliminate risk ofreconstruction of the classified information they contain.9.1. Methods and Standards9.1.1.Classified information identified for destruction shall be destroyed completely topreclude recognition or reconstruction of the classified information. Methods andequipment used to routinely destroy classified information include burning, cross-cutshredding, wet-pulping, mutilation, chemical decomposition, or pulverizing.119Version 8.3Interim Approval April 28, 2006
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Joint Field OfficeActivation and Op
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UNCLASSIFIED3.0 External Communicat
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UNCLASSIFIEDAppendix 1: List of Acr
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UNCLASSIFIEDDSENDSODTDTRIMPCCDULEAP
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UNCLASSIFIEDIDSIMSURTIOIOCIPIRITJFO
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UNCLASSIFIEDSMBSMESOSOICSOPSPOTREPS
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UNCLASSIFIEDAppendix 2: References
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UNCLASSIFIED• Threat environment
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UNCLASSIFIEDAnnex B: Administrative
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UNCLASSIFIEDTab 3 to Annex B: After
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UNCLASSIFIEDSOPs, personnel require
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UNCLASSIFIEDJoint Field OfficeQUICK
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UNCLASSIFIEDAnnex C: Operations1.0
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UNCLASSIFIED3 to Annex B of this SO
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UNCLASSIFIEDWhen:Facilitator:Attend
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UNCLASSIFIED• Agenda.• Identify
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UNCLASSIFIEDpriorities: it is also
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UNCLASSIFIEDAttendees:JFO PSC, JFO
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UNCLASSIFIEDUnit, and current conso
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UNCLASSIFIEDGeneral TasksJFO CG: Re
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UNCLASSIFIEDSTEPS DESCRIPTION REMAR
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