Joint Field Office Activation and Operations - Federal Emergency ...

UNCLASSIFIED2.3 Special Purpose Meetings.The Special Purpose Meetings are most applicable to larger coordination and support effortsrequiring a robust Coordination and Support Cycle, but may be useful during InitialCoordination, Support, and Assessment.2.3.1 JFO Coordination Staff MeetingCoordinate JFO Coordination Staff functions, responsibilities, and objectives. It is heldbefore the Strategy Meeting, and JFO Coordination Staff (JFO Coordination Group,Chief of Staff, External Affairs, Office of the Inspector General, Defense CoordinatingOfficer, JFO Section Chiefs, JFO Legal Affairs Officer, and JFO External AffairsOfficer) attend.2.3.2 Coordination and Section Staff MeetingThis meeting provides an opportunity for the JFO Coordination and Section staffs (i.e.,the Section Chiefs) to gather under informal conditions (breakfast/dinner) to discussdeveloping issues.2.3.3 Business Management MeetingThis short meeting develops and updates the strategic plan for JFO-internal finance andlogistical support. The agenda could include: documentation issues, cost sharing, costanalysis, finance requirements, resource procurement, and financial summary data.Attendees include: JFO Finance/Administration Section Chief, JFO Cost Unit Leader,JFO Logistics Section Chief, JFO Situation Unit Leader, and JFO Documentation UnitLeader.2.3.4 News BriefingThis meeting briefs media and the public on the most current and accurate facts. It is setup by the External Affairs Officer, moderated by a JFO Coordination Groupspokesperson (usually the External Affairs Officer), and features selected spokespersons.This briefing must be held away from the JFO. Spokespersons should be prepared by theExternal Affairs Officer to address anticipated issues. The briefing should be wellplanned, organized, and scheduled to meet the media’s needs.42Version 8.3Interim Approval April 28, 2006