Joint Field Office Activation and Operations - Federal Emergency ...

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Interagency Integrated SOPUNCLASSIFIED14.6.1.Assign a DAN to accountable SCI material only. DANs are not required for SI/TK/G orSecret/BYE documents.14.6.2.The designated document control officer assigns DANs. The numbers consist of theidentifying trigraph, a 6-digit number on a one-up basis, and the last 2 digits of thecurrent year, separated by a hyphen (e.g., BYE-000235-97). Place a DAN in thedesignated block on the cover sheet and on the front cover (if any), the title page (if any),and on all succeeding pages in the lower right corner.14.6.3.Assign copy numbers to individual documents (e.g., Copy 1 of 3 copies). Place the copynumber next to or near the control number at the lower right corner of the document.Show reproduced copies with a combination of digits and letters (i.e., Copy 1A, Copy4C, etc.) or identify the copy as Series B, Series C, etc.14.7. Records RetentionFor accountable SCI, retain records of incoming and outgoing accountable SCI (such asreceipts and document control logs) and certificates of destruction as permanent records. Fornon-accountable SCI, transmission receipts may be destroyed on acknowledgment ofsuccessful transmission to the intended recipient.15.0 Transportation and Transmission of SCI MaterialIn developing SCI material, give primary consideration to the intended use of the informationand organize the document, if possible, so that SCI can be disseminated separately on a morelimited basis, such as an annex or supplement. Review the document before final production toensure that only the minimum scope and level of information essential to the task are included.15.1.SCI materials sent between accredited SCIFs will be hand-carried by individuals who areproperly briefed on courier procedures, possess a valid courier card or letter, and who arecleared for the material being transported. SCI material will not be sent to a facility orbuilding that does not have a SCIF, or to an individual who does not have access to a SCIF.15.1.1. Courier RequirementsCouriers will be a U.S. Government civilian employee, or a DHS contractor orconsultant. Couriers will meet DCID 6/4 standards, be specifically designated as acourier, and have authorized access to the SCI material they are transporting or hold aPROXIMITY access. They must be familiar with all rules and regulations governingcouriers and transporting information, including hand-carrying aboard commercial orprivate aircraft. SCI material will be properly wrapped prior to giving the material to acourier with a proximity access.134Version 8.3Interim Approval April 28, 2006
Interagency Integrated SOPUNCLASSIFIED15.1.2. Issuing Courier Letters to Non-assigned PersonnelLocal SCI security officials may issue courier letters of authorization to non-assignedpersonnel to hand-carry SCI under the following conditions:15.1.2.1. The local SCI security official verifies the individual has the appropriateclearance and access level.15.1.2.2. The parent or supporting SCI security office confirms the requirement forthe individual to courier the material. The confirmation may be by telephone.15.1.2.3. The local SCI security official packages the material and prepares theproper receipts and inventory list.15.1.3.Materials carried within a building should be in a sealed opaque envelope that is properlyaddressed.15.1.4.SCI shall be enclosed for shipment in two opaque envelopes or be otherwise suitablydouble-wrapped using approved containers.15.1.5.Outer containers shall be secured by an approved means that reasonably protects againstsurreptitious access. The inner and outer containers shall be annotated to show thepackage number and addresses of the sending and receiving SCIF. The notation “TO BEOPENED BY THE (appropriate SCI Special Security Officer)” shall be placed above thepouch address of the receiving SCIF on the inner container. The inner wrapper shallcontain the document receipt and name of the person or activity for which the material isintended. The applicable security classification and the legend “CONTAINSSENSITIVE COMPARTMENTED INFORMATION” shall appear on each side of theinner wrapper only.15.1.6.Materials transported between buildings will be double-wrapped in the same mannerrequired for National Security Information.15.1.7.SCI materials may be electronically transferred between appropriately accreditedmachines (facsimile, computers, secure voice, secure e-mail, or any other means oftelecommunication ensuring that such transmissions are made only to authorizedrecipients). It is essential to ensure that appropriate secure devices are used for any typetransfer of SCI material.135Version 8.3Interim Approval April 28, 2006
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Joint Field OfficeActivation and Op
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UNCLASSIFIED3.0 External Communicat
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UNCLASSIFIEDAppendix 1: List of Acr
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UNCLASSIFIEDDSENDSODTDTRIMPCCDULEAP
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UNCLASSIFIEDIDSIMSURTIOIOCIPIRITJFO
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UNCLASSIFIEDAppendix 2: References
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UNCLASSIFIED• Threat environment
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UNCLASSIFIEDAnnex B: Administrative
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UNCLASSIFIEDSOPs, personnel require
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UNCLASSIFIEDJoint Field OfficeQUICK
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UNCLASSIFIEDAnnex C: Operations1.0
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