Joint Field Office Activation and Operations - Federal Emergency ...

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Interagency Integrated SOPUNCLASSIFIED15.1.7.1. Facsimile Control Procedures●●●SCI documents transmitted by secure facsimile will be marked, controlled,and accounted for in the same manner as hardcopy documents.Individual header or cover sheets used to precede the transmission of SCImaterial by secure facsimile will be conspicuously marked with the highestsecurity classification of the transmitted material and unclassifieddigraphs/trigraphs, handling caveats, and DCID 6/6 control markings. Thecover sheet will include the originator’s name, organization, and phonenumber; a brief description of the SCI or subject; the classification; thenumber of pages; and the receiver’s name, organization, and phone number,and a portion requesting the name, organization, and phone number of thereceiver.For accountable SCI documents, the receiver will complete the receipt portionof the cover sheet and immediately retransmit the cover sheet to the sender.15.1.7.2. Temporary release outside a SCIF. If operational needs require SCI to bereleased for accessing or temporary use by SCI-indoctrinated persons in non-SCIaccredited areas, only the responsible SCI security official may grant such release.The responsible officer will obtain signed receipts for SCI released in this manner andwill ensure that conditions of use of the released material provide adequate securityuntil the SCI is returned to a SCIF by the end of the duty day. If used in a 24-houroperation, the SCI material must be sighted by the responsible SCI security official atleast once every 24 hours. SCI material contained in a locked or sealed courier pouchor other container may not be left with non-SCI indoctrinated personnel. This doesnot include transmission of properly wrapped SCI by DCS or U.S. DiplomaticCourier Service personnel.15.1.7.3. Any loss, compromise, or suspected compromise of SCI materials will beimmediately reported to the JFO Security Officer.16.0 ReproductionReproduction of SCI documents will be kept to a minimum consistent with operational necessity.SCI will be reproduced in a SCIF on equipment designated and matted for the reproduction ofSCI. Post notices prohibiting the reproduction of SCI on equipment used for reproduction ofcollateral or unclassified information.16.1.Stated prohibitions or limitations against reproduction will be honored. The originator is theapproval authority for reproduction in such cases. Only the organizational SCI securityofficial, designee, or originator may authorize reproduction of Gamma or BYE material.136Version 8.3Interim Approval April 28, 2006
Interagency Integrated SOPUNCLASSIFIED16.2.Copies of documents are subject to the same control, accountability, and destructionprocedures as the original documents. Extracts of documents will be matted according tocontent and treated as working materials.16.3.Equipment that leaves latent images in the equipment or on other material or that has thecapability to connect to remote diagnostic centers, such as by telephone lines, is prohibitedfor SCI reproduction.17.0 Disposition and Destruction17.1.SCI will be retained for the time periods specified in records control schedules approved bythe Archivist of the United States (44 U.S.C. 3302 and FPMR 101-11.4). Destroy duplicateand non-record copies of SCI documents as soon as their purpose has been served.17.2.Destroy SCI in a manner that will prevent reconstruction. Only those DCI-approved methods(e.g., burning, pulping, shredding, pulverizing, melting, or chemical decomposition,depending on the type of materials to be destroyed) may be used. Appropriatelyindoctrinated person(s) will conduct the destruction.17.3.Destruction certificates are required for accountable SCI. If an organization maintains amaster record of accountable SCI and destruction is recorded in the master record, individualdestruction certificates may be destroyed after recording in the master record. Microfichecopies of accountable records are authorized provided all information is readable andhardcopy prints can be made to meet investigative or judicial requirements.17.4.SCI in computer, IT application, or other magnetic media will be destroyed as specified inthe “Guide to Understanding Data Remanence in Automated Information Systems,” (NCSC-TG-025) September 1991, or successor publication or as authorized by NSA in otherpublications.17.5.If burn bags are used to hold SCI waste, mark the bag when placed in use with the highestsecurity classification of the material it might contain, the phrase “CONTAINS SCIMATERIAL,” and the office symbol and phone number of the SCIF. When filled, seal thebag with staples or tape to prevent accidental tearing or breaking. In SCIFs not accreditedfor open storage, SCI waste must be secured in approved GSA security containers.137Version 8.3Interim Approval April 28, 2006
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Joint Field OfficeActivation and Op
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UNCLASSIFIED3.0 External Communicat
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UNCLASSIFIEDAppendix 1: List of Acr
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UNCLASSIFIEDAnnex B: Administrative
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