Joint Field Office Activation and Operations - Federal Emergency ...

Interagency Integrated SOPUNCLASSIFIED14.6.1.Assign a DAN to accountable SCI material only. DANs are not required for SI/TK/G orSecret/BYE documents.14.6.2.The designated document control officer assigns DANs. The numbers consist of theidentifying trigraph, a 6-digit number on a one-up basis, and the last 2 digits of thecurrent year, separated by a hyphen (e.g., BYE-000235-97). Place a DAN in thedesignated block on the cover sheet and on the front cover (if any), the title page (if any),and on all succeeding pages in the lower right corner.14.6.3.Assign copy numbers to individual documents (e.g., Copy 1 of 3 copies). Place the copynumber next to or near the control number at the lower right corner of the document.Show reproduced copies with a combination of digits and letters (i.e., Copy 1A, Copy4C, etc.) or identify the copy as Series B, Series C, etc.14.7. Records RetentionFor accountable SCI, retain records of incoming and outgoing accountable SCI (such asreceipts and document control logs) and certificates of destruction as permanent records. Fornon-accountable SCI, transmission receipts may be destroyed on acknowledgment ofsuccessful transmission to the intended recipient.15.0 Transportation and Transmission of SCI MaterialIn developing SCI material, give primary consideration to the intended use of the informationand organize the document, if possible, so that SCI can be disseminated separately on a morelimited basis, such as an annex or supplement. Review the document before final production toensure that only the minimum scope and level of information essential to the task are included.15.1.SCI materials sent between accredited SCIFs will be hand-carried by individuals who areproperly briefed on courier procedures, possess a valid courier card or letter, and who arecleared for the material being transported. SCI material will not be sent to a facility orbuilding that does not have a SCIF, or to an individual who does not have access to a SCIF.15.1.1. Courier RequirementsCouriers will be a U.S. Government civilian employee, or a DHS contractor orconsultant. Couriers will meet DCID 6/4 standards, be specifically designated as acourier, and have authorized access to the SCI material they are transporting or hold aPROXIMITY access. They must be familiar with all rules and regulations governingcouriers and transporting information, including hand-carrying aboard commercial orprivate aircraft. SCI material will be properly wrapped prior to giving the material to acourier with a proximity access.134Version 8.3Interim Approval April 28, 2006