GOVERNMENT OF MADHYA PRADESH ... - Mptreasury.org

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• The Treasurer and Treasury Officer should ensure all prescribed measures for safe and secure keeping of stamps viz. Almirahs with double lock system, arrangement to prevent insects and dampness etc. • On receipt of stamps, the Treasury Officer and Treasurer should verify the receipt with that of invoice. The quantity said to have contained in sealed packets should be tallied with the Invoice. After being satisfied, this should be entered in double lock register and sealed packets containing stamps should be arranged in concerned Almirah / Section of Almirah. • It is not necessary to open all sealed packets received. But once a sealed packets is opened, the stamps should be counted physically. In case of any shortage / surplus/torn/blank/mutilated stamp received, it should immediately be communicated to the depot concerned while furnishing full particulars under intimation to I.G. (Registration) and Director, Treasuries. • In case of receipt of B.T.R., cheque books, money receipt books it should be physically counted by the Treasurer & Treasury Officer before taking them into Accounts. In case of any discrepancy the matter should immediately be reported to the authorities concerned. • Each B.T.R. should be entered & registered in their number sequence. Like entries are made in the case of 18 8
(B) cheque book and money receipt books in the concerned register (from Dist. Try) • The packets containing the duplicate keys should be accompanied by duly signed letter of the concerned head of the office. These packets should be checked properly by the treasurer before entering them into the register. These packets should be arranged year wise and number be allotted to them accordingly. Every year these packets should be returned to the office concerned for renewal. Validations:- • Required certificate for fitness of Double-Lock is obtained. • Proper arrangement regarding store of stamps are made. • Indents for various inventory is sent in time. • Security of Treasurer is deposited. • Key of Strong Room is maintained as per procedure in SR 91 of MPTC Vol. I. • All the prescribed registers are maintained. • Every month physical verification of stamp is made on behalf of collector by Treasury Officer. Six monthly September/March inspection is to be done by the Collector. • Authorities of cash chest of different offices is available. • All valuable and sealed packets are kept under order issued by competent authority. 18 9
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GOVERNMENT OF MADHYA PRADESH DEPART
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Section III - Office of Divisional
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Section V - Functioning of Accounts
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Section - I Introduction Finance De
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It issues all necessary directions
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Section II - Directorate, Treasurie
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• Information of total posts sanc
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(B) Validation:- 1) Personal Record
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(D) Rules / Reference:- 1) M.P. Civ
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• The CR's are then sent to the r
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(E) Reports:- 1) Status report of p
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(D) Rules & Reference:- As per vali
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• In cases where a minor penalty
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(B) Validations:- 1) Notices issued
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nominates the examination in-charge
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EARMARKETING INSTITUTE:- (A) Genera
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Overall - Head of Department (C) Va
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POST PROGRAMME FORMALITIES:- Evalua
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sanctioning a training programme, t
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III- MONITORING OF TREASURY OPERATI
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exceeding the total payments or tot
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(iii). If found necessary, especial
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(The detailed responsibilities are
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(iii). The treasury officers are re
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(F) Report on submission of Account
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(v). On receipt of reports from Joi
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Officer who puts the case to office
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• Copy of the roster is sent to t
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IV - MONITORING / CONDUCTING OF INT
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(B) Validation :- • Audit Program
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• The section officer will examin
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V. MONITORING OF PENSION AND PAY FI
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• Accounts Officer will examine t
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• Act of Superannuation age. •
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eappropriation has to be done from
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VII - MONITORING OF SUBMISSION OF M
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• Rules/ codes D) Budget informat
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VIII - IMPLEMENTATION OF FINANCIAL
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IX DRAWING & DISTBURSEMET • These
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Bill Transit Register T.C.S. 1 Regi
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(B) Validation:- • Indent sent to
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X-STORE The term "STORE" is used ge
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(B) Validation:- • Receipt of ind
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Section- III Office of Divisional J
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(C) Performer:- 1) Concerned Cleric
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1) Entries in service book are made
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(C) Performer:- a) Section clerk af
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Activities 1.5(A) : SANCTION OF LOA
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Photo Copies Allowance:- F.D. Memo
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(C) Performer:- 1.Concerned clerk p
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in Bill Transit Register, to the Tr
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ACTIVITIES 2.2 : REGISTRATION OF PE
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(C) Performer:- 4. Last pay certifi
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List of finalised cases Name, numbe
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ACTIVITIES 2.6 : MONITORING PENDING
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(D) Responsibility:- 3. Joint Direc
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(D) Responsibility:- 1. Primary : S
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XIV - MONITORING / CONDUCTING OF IN
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XV. ISSUE/MONITORING OF LETTER OF C
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(B) Validation (C) Performer (D) Re
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(E) References: As per reference of
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(D) Responsibility: 4. Primary : S.
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XVIII: CONDUCTING OF EXAMS AND OTHE
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XV. Withdrawal of Money from consol
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(D) Rules/References : • S. Rule
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• The allowed BTR No. is entered
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(B) Validation:- • Messenger iden
Page 137 and 138: (iv) Scrutiny of Bills :- (A) Gener
Page 139 and 140: (C) • Unacceptable combination of
Page 141 and 142: • Sanction a certificate should b
Page 143 and 144: • The bill should be supported by
Page 145 and 146: General Process:- • The bill shou
Page 147 and 148: Grant-in-Aid Bill:- General Process
Page 149 and 150: • Entries in the bill are in conf
Page 151 and 152: 4. Error ____ for Rs. _______ in th
Page 153 and 154: 29.Claim is over than allotment. 30
Page 155 and 156: different in Banking Sub-treasury a
Page 157 and 158: (B) from original record, the chequ
Page 159 and 160: XX : Deposit / Receipt in Consolida
Page 161 and 162: (B) monthly Account, the required c
Page 163 and 164: REVENUE DEPOSIT :- (A) General Proc
Page 165 and 166: (C) (D) • Bill for Refund should
Page 167 and 168: PERSONAL DEPOSIT, EDUCATION DEPOSIT
Page 169 and 170: (B) • In case of education deposi
Page 171 and 172: (E) • MPFD Memo No. 534/1024/B-1/
Page 173 and 174: (B) (C) • After thorough scrutiny
Page 175 and 176: (C) Rules/Reference:- • S.R. 418,
Page 177 and 178: Officer should ensure the genuinene
Page 179 and 180: (B) (C) (D) Validations:- • PPO r
Page 181 and 182: transferred to desired district by
Page 183 and 184: (B) (C) (D) Validation:- • The pe
Page 185 and 186: XXII STRONG ROOM OPERATIONS 1) PROV
Page 187: these properties in the register ma
Page 191 and 192: 2) ISSUE OF STAMPS, VALUEBLES, DUPL
Page 193 and 194: (B) • Sealed cash boxes deposited
Page 195 and 196: (E) • Directorate Memo No. Tr. In
Page 197 and 198: number is entered on the voucher as
Page 199 and 200: (B) and schedules, the Assistant Tr
Page 201 and 202: (D) (E) accounts and returns to the
Page 203 and 204: month may be operated which may be
Page 205 and 206: normal balance, prompt step should
Page 207 and 208: 5. RECEIPT OF GOVERNMENT MONEY •
Page 209 and 210: • Finally a balance sheet should
Page 211 and 212: (B) (i) Maintenance of database reg
Page 213 and 214: • To identify/ (ensure) the signa
Page 215 and 216: (ii) Assistant Treasury Officer:-
Page 217 and 218: (7) STRONG ROOM (A) SINGLE LOCK (i)
Page 219: • Responsible to put up all recor
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