GOVERNMENT OF MADHYA PRADESH ... - Mptreasury.org

VII – MONITORING OF SUBMISSION OF MONTHLY
ACCOUNT/ OTHER REQUIRED INFORMATIONS
Electronic transmission of Information
Main Activity:
(i). General official correspondence relating to general administration,
collection of information, issue of circulars etc.
(ii). General instruction to subordinate offices through e-mail.
(iii). Monitoring of complaints regarding hardware & software, received
from Divisional offices & Treasuries.
(iv). Monitoring of complaint other than hardware & software.
(v). Forwarding of e-mails to respective addresses.
(vi). Maintenance of address book.
A) General Process:
(i). Receive & send all mails through departmental mail account.
(ii). Check the contents of mail draft before sending.
(iii). Maintain daily record of mail sent & received.
(iv). Printing of mails received & refer to concerned officer/ section.
(v). Take necessary actions on complaints received from subordinate
offices & monitoring.
B) Performer:
i) Data Entry Operator
• Preparation of draft mail.
• Send, receive & printing of mail.
• Maintain record of mail
ii) Assistant Programmer
• Working support to the Data Entry Operator
• Maintenance of address book.
• Solving of problem relating to system/ mailing procedure.
• Refer received mail to concerned officer/ section.
iii) EDP Incharge
C) Validation:
Send/ receive all mail minimum three times per day.
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