GOVERNMENT OF MADHYA PRADESH ... - Mptreasury.org

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XXII REPORTS / RETURNS GENERATION INCLUDING (A) General Process:- MONTHLY ACCOUNTS • District Treasuries are responsible for Compilation / Submission of Monthly Account to Accountant General. This includes all payments made out of consolidated fund and receipts received there in with in the District. It comprises of Transactions of District Treasury, Banks and Sub Treasuries located in the District. • From Banks, District Treasury receives daily Account as well as from Sub Treasuries of the District. This is checked and verified by the Account Section of the Treasury. The Dealing Assistant should check and ensure that all Vouchers, cheques and challans entered in daily Account are received. In addition to these Accounts the Dealing Assistant in Account Section receives paid bills (Vouchers) from cheque section. • Assistant supervise preliminary scrutiny and receipt of daily account and paid voucher from cheque section. Vouchers and challans received in Accounts Section are sorted out head wise and entered in concerned subsidiary register, by dealing Assistant. • The dealing assistant enters the paid vouchers in a sequence in concerned subsidiary register. A continuous serial number is allotted to every voucher entered in, starting from No. 1 at the beginning of every month. This 19 6
number is entered on the voucher as well as Treasury Voucher slip. This number is important for tracking of a particular bill as paid vouchers are sent to AG, Tr. Vr. Slip to DDO and subsidiary register available for treasury record. • On completion of entry of all voucher and challans in concerned subsidiary register, the summation of each register is done by the dealing assistant daily. These sums of each head are transferred to ATO to enter them in daily cash book. The ATO enter total head wise payment and receipts in cash book daily. • Dealing Assistant is responsible for entering of vouchers, verifying with all adjustments by Transfer and after including the amount he transfers the entry along with challans to dealing assistant responsible for entry of receipts. He ensures their incorporation. Similarly the Treasurer provides the account of commission paid to stamp vendors for its incorporation in Daily Account. • The Dealing Assistant / ATO of Accounts Section ensures that the daily sheet of sub Treasury should be enfaced :- "Entered in account of (date)". The Treasury officer should scrutinize and examine receipts and payments at sub treasuries. It is not possible for him to scrutinize each voucher, so this should be delegated to A.T.O. and dealing Assistant. But at least 10% vouchers must be checked by Treasury Officer himself, 40% by ATO and remaining 19 7
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GOVERNMENT OF MADHYA PRADESH DEPART
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Section III - Office of Divisional
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Section V - Functioning of Accounts
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Section - I Introduction Finance De
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It issues all necessary directions
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Section II - Directorate, Treasurie
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• Information of total posts sanc
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(B) Validation:- 1) Personal Record
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(D) Rules / Reference:- 1) M.P. Civ
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• The CR's are then sent to the r
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(E) Reports:- 1) Status report of p
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(D) Rules & Reference:- As per vali
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• In cases where a minor penalty
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(B) Validations:- 1) Notices issued
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nominates the examination in-charge
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EARMARKETING INSTITUTE:- (A) Genera
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Overall - Head of Department (C) Va
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POST PROGRAMME FORMALITIES:- Evalua
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sanctioning a training programme, t
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III- MONITORING OF TREASURY OPERATI
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exceeding the total payments or tot
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(iii). If found necessary, especial
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(The detailed responsibilities are
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(iii). The treasury officers are re
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(F) Report on submission of Account
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(v). On receipt of reports from Joi
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Officer who puts the case to office
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• Copy of the roster is sent to t
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IV - MONITORING / CONDUCTING OF INT
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(B) Validation :- • Audit Program
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• The section officer will examin
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V. MONITORING OF PENSION AND PAY FI
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• Accounts Officer will examine t
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• Act of Superannuation age. •
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eappropriation has to be done from
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VII - MONITORING OF SUBMISSION OF M
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• Rules/ codes D) Budget informat
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VIII - IMPLEMENTATION OF FINANCIAL
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IX DRAWING & DISTBURSEMET • These
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Bill Transit Register T.C.S. 1 Regi
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(B) Validation:- • Indent sent to
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X-STORE The term "STORE" is used ge
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(B) Validation:- • Receipt of ind
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Section- III Office of Divisional J
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(C) Performer:- 1) Concerned Cleric
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1) Entries in service book are made
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(C) Performer:- a) Section clerk af
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Activities 1.5(A) : SANCTION OF LOA
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Photo Copies Allowance:- F.D. Memo
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(C) Performer:- 1.Concerned clerk p
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in Bill Transit Register, to the Tr
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ACTIVITIES 2.2 : REGISTRATION OF PE
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(C) Performer:- 4. Last pay certifi
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List of finalised cases Name, numbe
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ACTIVITIES 2.6 : MONITORING PENDING
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(D) Responsibility:- 3. Joint Direc
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(D) Responsibility:- 1. Primary : S
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XIV - MONITORING / CONDUCTING OF IN
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XV. ISSUE/MONITORING OF LETTER OF C
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(B) Validation (C) Performer (D) Re
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(E) References: As per reference of
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(D) Responsibility: 4. Primary : S.
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XVIII: CONDUCTING OF EXAMS AND OTHE
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XV. Withdrawal of Money from consol
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(D) Rules/References : • S. Rule
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• The allowed BTR No. is entered
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(B) Validation:- • Messenger iden
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(iv) Scrutiny of Bills :- (A) Gener
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(C) • Unacceptable combination of
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• Sanction a certificate should b
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• The bill should be supported by
Page 145 and 146: General Process:- • The bill shou
Page 147 and 148: Grant-in-Aid Bill:- General Process
Page 149 and 150: • Entries in the bill are in conf
Page 151 and 152: 4. Error ____ for Rs. _______ in th
Page 153 and 154: 29.Claim is over than allotment. 30
Page 155 and 156: different in Banking Sub-treasury a
Page 157 and 158: (B) from original record, the chequ
Page 159 and 160: XX : Deposit / Receipt in Consolida
Page 161 and 162: (B) monthly Account, the required c
Page 163 and 164: REVENUE DEPOSIT :- (A) General Proc
Page 165 and 166: (C) (D) • Bill for Refund should
Page 167 and 168: PERSONAL DEPOSIT, EDUCATION DEPOSIT
Page 169 and 170: (B) • In case of education deposi
Page 171 and 172: (E) • MPFD Memo No. 534/1024/B-1/
Page 173 and 174: (B) (C) • After thorough scrutiny
Page 175 and 176: (C) Rules/Reference:- • S.R. 418,
Page 177 and 178: Officer should ensure the genuinene
Page 179 and 180: (B) (C) (D) Validations:- • PPO r
Page 181 and 182: transferred to desired district by
Page 183 and 184: (B) (C) (D) Validation:- • The pe
Page 185 and 186: XXII STRONG ROOM OPERATIONS 1) PROV
Page 187 and 188: these properties in the register ma
Page 189 and 190: (B) cheque book and money receipt b
Page 191 and 192: 2) ISSUE OF STAMPS, VALUEBLES, DUPL
Page 193 and 194: (B) • Sealed cash boxes deposited
Page 195: (E) • Directorate Memo No. Tr. In
Page 199 and 200: (B) and schedules, the Assistant Tr
Page 201 and 202: (D) (E) accounts and returns to the
Page 203 and 204: month may be operated which may be
Page 205 and 206: normal balance, prompt step should
Page 207 and 208: 5. RECEIPT OF GOVERNMENT MONEY •
Page 209 and 210: • Finally a balance sheet should
Page 211 and 212: (B) (i) Maintenance of database reg
Page 213 and 214: • To identify/ (ensure) the signa
Page 215 and 216: (ii) Assistant Treasury Officer:-
Page 217 and 218: (7) STRONG ROOM (A) SINGLE LOCK (i)
Page 219: • Responsible to put up all recor
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