GOVERNMENT OF MADHYA PRADESH ... - Mptreasury.org

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(B) Validations:- • Receipt of Vidhan sabha questions & time limit mentioned. • Agenda for various meetings. • Regular information's to be collected from all sections & sent to the Government. • Receipt & dispatch of letters / correspondence. (C) Responsibility:- • As required the dealing assistant will be required to regularly put up the concurred correspondence. • The Section Officer will collect information from various section & put up draft proposal to the Assistant Director. • The Assistant Director will examine the proposals & when necessary put up the proposal for further approval to Deputy Director / Joint Director / Additional Director, who in turn will examine the proposal & propose accordingly. • The Commissioner's approval is sought where ever found necessary. (D) Rules & References:- • Vidhan sabha manual. • Citizen charter: F.D. memo No F.5 (A) 38/E/four/dt: 15.6.99. • Employees welfare program: GAD memo No F.115/98/MA.NE/1 dt: 9.3.98. • Right to information F.D memo No 961/1362/2001/E/four dated 20.4.2001. • Reservation Act of 1994 GAD Memo No F-7-3/2001.A.p/07 dt. 6.3.2001 • Reservation of Ex servicemen. FD Memo No 407/583/99/E/four det 22.2.99. • Provision for handicapped person ACT 195 FD Memo No 1183/429/99/E/four dt 15.4.99 • Representation of SC/ST officer /Employees in Government service, GAD Memo F1-1198/AP/1 dt 14.12.98 • 81st amendment of constitution FD Memo No 1455/2249/2001/E/four dt. 10.7.2001 • Register of Vidhan Sabha question & answers sent (Date-wise) (E) Reports:- • List of various report & returns sent to the Government. List of pending information & reason of pending. 76
IX DRAWING & DISTBURSEMET • These are general instruction followed for drawal of money from time to time, for receipt handling of cash & expenditure I) Receipt :- • All monetary transaction entered in the cashbook either received by • Drawal from Treasury or by cash through M.P.T.C.6 (A) General Process :- • The Drawing disbursing officer is authrorized for any money handling, whether receipt or payment. • For any such transaction, the bills are prepared in the prescribed forms after due sanction is received. • All kinds of bills are prepared on printed & prescribed from as under :- Estt. pay bill forms M.P.T.C. 24 Medical allowance " 24 A Traveling allowance bill " 28 Contingent bill " 34 Bill for withdrawal " 63 Simple receipt " 76 A " " 76 B Refund bill " 44 • Bill are prepared on the bill format & presented with the bill register to the drawing officer. • All Bills are then entered on the bill transit register and signed by the D.D.O. • The BTR along with bills is taken to the Treasury by the bill messenger. • The bill messenger collects the cheque from Treasury. 77
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GOVERNMENT OF MADHYA PRADESH DEPART
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Section III - Office of Divisional
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Section V - Functioning of Accounts
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Section - I Introduction Finance De
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It issues all necessary directions
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Section II - Directorate, Treasurie
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• Information of total posts sanc
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(B) Validation:- 1) Personal Record
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(D) Rules / Reference:- 1) M.P. Civ
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• The CR's are then sent to the r
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(E) Reports:- 1) Status report of p
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(D) Rules & Reference:- As per vali
Page 25 and 26: • In cases where a minor penalty
Page 27 and 28: (B) Validations:- 1) Notices issued
Page 29 and 30: nominates the examination in-charge
Page 31 and 32: EARMARKETING INSTITUTE:- (A) Genera
Page 33 and 34: Overall - Head of Department (C) Va
Page 35 and 36: POST PROGRAMME FORMALITIES:- Evalua
Page 37 and 38: sanctioning a training programme, t
Page 39 and 40: III- MONITORING OF TREASURY OPERATI
Page 41 and 42: exceeding the total payments or tot
Page 43 and 44: (iii). If found necessary, especial
Page 45 and 46: (The detailed responsibilities are
Page 47 and 48: (iii). The treasury officers are re
Page 49 and 50: (F) Report on submission of Account
Page 51 and 52: (v). On receipt of reports from Joi
Page 53 and 54: Officer who puts the case to office
Page 55 and 56: • Copy of the roster is sent to t
Page 57 and 58: IV - MONITORING / CONDUCTING OF INT
Page 59 and 60: (B) Validation :- • Audit Program
Page 61 and 62: • The section officer will examin
Page 63 and 64: V. MONITORING OF PENSION AND PAY FI
Page 65 and 66: • Accounts Officer will examine t
Page 67 and 68: • Act of Superannuation age. •
Page 69 and 70: eappropriation has to be done from
Page 71 and 72: VII - MONITORING OF SUBMISSION OF M
Page 73 and 74: • Rules/ codes D) Budget informat
Page 75: VIII - IMPLEMENTATION OF FINANCIAL
Page 79 and 80: Bill Transit Register T.C.S. 1 Regi
Page 82 and 83: (B) Validation:- • Indent sent to
Page 84 and 85: X-STORE The term "STORE" is used ge
Page 86 and 87: (B) Validation:- • Receipt of ind
Page 88 and 89: Section- III Office of Divisional J
Page 90 and 91: (C) Performer:- 1) Concerned Cleric
Page 92 and 93: 1) Entries in service book are made
Page 94 and 95: (C) Performer:- a) Section clerk af
Page 97 and 98: Activities 1.5(A) : SANCTION OF LOA
Page 99 and 100: Photo Copies Allowance:- F.D. Memo
Page 101 and 102: (C) Performer:- 1.Concerned clerk p
Page 103 and 104: in Bill Transit Register, to the Tr
Page 105 and 106: ACTIVITIES 2.2 : REGISTRATION OF PE
Page 107 and 108: (C) Performer:- 4. Last pay certifi
Page 109 and 110: List of finalised cases Name, numbe
Page 111 and 112: ACTIVITIES 2.6 : MONITORING PENDING
Page 113 and 114: (D) Responsibility:- 3. Joint Direc
Page 115 and 116: (D) Responsibility:- 1. Primary : S
Page 117 and 118: XIV - MONITORING / CONDUCTING OF IN
Page 119 and 120: XV. ISSUE/MONITORING OF LETTER OF C
Page 121 and 122: (B) Validation (C) Performer (D) Re
Page 123 and 124: (E) References: As per reference of
Page 125 and 126: (D) Responsibility: 4. Primary : S.
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XVIII: CONDUCTING OF EXAMS AND OTHE
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XV. Withdrawal of Money from consol
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(D) Rules/References : • S. Rule
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• The allowed BTR No. is entered
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(B) Validation:- • Messenger iden
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(iv) Scrutiny of Bills :- (A) Gener
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(C) • Unacceptable combination of
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• Sanction a certificate should b
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• The bill should be supported by
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General Process:- • The bill shou
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Grant-in-Aid Bill:- General Process
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• Entries in the bill are in conf
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4. Error ____ for Rs. _______ in th
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29.Claim is over than allotment. 30
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different in Banking Sub-treasury a
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(B) from original record, the chequ
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XX : Deposit / Receipt in Consolida
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(B) monthly Account, the required c
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REVENUE DEPOSIT :- (A) General Proc
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(C) (D) • Bill for Refund should
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PERSONAL DEPOSIT, EDUCATION DEPOSIT
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(B) • In case of education deposi
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(E) • MPFD Memo No. 534/1024/B-1/
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(B) (C) • After thorough scrutiny
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(C) Rules/Reference:- • S.R. 418,
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Officer should ensure the genuinene
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(B) (C) (D) Validations:- • PPO r
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transferred to desired district by
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(B) (C) (D) Validation:- • The pe
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XXII STRONG ROOM OPERATIONS 1) PROV
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these properties in the register ma
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(B) cheque book and money receipt b
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2) ISSUE OF STAMPS, VALUEBLES, DUPL
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(B) • Sealed cash boxes deposited
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(E) • Directorate Memo No. Tr. In
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number is entered on the voucher as
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(B) and schedules, the Assistant Tr
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(D) (E) accounts and returns to the
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month may be operated which may be
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normal balance, prompt step should
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5. RECEIPT OF GOVERNMENT MONEY •
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• Finally a balance sheet should
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(B) (i) Maintenance of database reg
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• To identify/ (ensure) the signa
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(ii) Assistant Treasury Officer:-
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(7) STRONG ROOM (A) SINGLE LOCK (i)
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• Responsible to put up all recor
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