GOVERNMENT OF MADHYA PRADESH ... - Mptreasury.org

VIII – IMPLEMENTATION OF FINANCIAL CONTROL
MEASURES
CO-ORDINATION OF VARIOUS ACTIVITIES
(A) General process :-
• Preparation of Vidhan Sabha Questions & if required information
sought from subordinate offices also. Follow Up as to assurances given
in the Vidhan Sabha has to be monitored.
• Organising various meetings held at the DTA level. Also co-ordination
of meetings at secretariat level in which DTA is a participant.
• Monitoring of various timely information to be sent to the Government
in the prescribed proforma. These information include:-
1) Monthly Returns of citizen charter/ monthly returns of Employee
welfare programme.
2) Monthly return under Right to Information.
3) Compliance report with regard to reservation (half yearly Report)
4) Reservation of Ex service men/ Women/ Handicapped, etc
5) Annual return of representation of SC/ST officer/ Employees in
Government.
6) Other information's like back-log etc.
• The headquarter also has a receipt & dispatch section. All letters
addressed to the Directorate (except in the cases where addressed by
name) are received in the central receipt section of DTA. From here it is
marked to the respective section to which it is concerned & received by
the dealing assistant of that section. The dealing assistant will be
responsible for all receipts.
• Any correspondence, which has to be dispatched is sent to the central
dispatch. The letter/ matter is first dispatched on the dispatch register of
the concerning section and sent to the central dispatch along with the
register. The dealing assistant of dispatch, receives the matters & then
posts/ deliver it on the concerned address. The register of the concerned
section is sent back. The dealing assistant are responsible for all
dispatches.
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