GOVERNMENT OF MADHYA PRADESH ... - Mptreasury.org

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A PROFILE OF RESPONSIBILITIES AT DIFFERENT LEVEL OF (1) COUNTER SECTION :- (i) Dealing Assistant:- ACTIVITIES • To identify the authorized messenger according to messenger guard file. • To ensure the correct sequence of BTR issued to specific DDO. • To check the Number of bills as described in all the 3 copies of BTR. • To ensure the signature of DDO. • To maintain the register of BTRs received. • To receive the PD cheques/other documents regarding claim according to parameter set for normal BTRs/Bills. • To deliver/distribute the prepared cheques to the authorized messengers/persons after acknowledging receipts and maintaining all accounts. • To return the objected BTR/bills to the messenger in TCS (9). • To maintain a Bill Objection Register. (ii) Assistant Treasury Officer:- Responsible for verifying different prescribed returns to be prepared by dealing assistant and correctness of all returns. (iii) Treasury Officer:- Responsible for over all functioning of counter and verifying/signing daily prescribed returns. (2) BILL SECTION :- (i) Dealing Assistant:- 21 2
• To identify/ (ensure) the signature of DDOs on each Bills according to file of specimen signatures. • To check DDO code, BTR No, Bill No, Detailed head, classification and budget computer sheet. • To check arithmetical calculation of the bills. To check the bills according to M.P.T.C. Vol I, S.R. 161-169. • To check budget allocation/Allotment and expenditure. • To check the bills as per prescribed proforma accompanied with necessary sanction/documents. • To ensure propriety in view of the bans/relaxation's, validity of sanction according to different rules and regulations issued by the Government time to time. (ii) Assistant Treasury Officer:- • To ensure the proper sanction authority. • To identify the specimen signature of DDO. • To examine the claim/bill in the perspective of provision of MPTC and different regulations, Directives issued by finance deptt/DTA for financial control. • To ensure the genuineness of objections raised by bill Assistant. (iii) Treasury Officer:- • To sign the pass order after ensuring that it is in conformity with the amount mentioned in the bill. • To identify the DDO signatures. 21 3
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GOVERNMENT OF MADHYA PRADESH DEPART
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Section III - Office of Divisional
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Section V - Functioning of Accounts
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Section - I Introduction Finance De
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It issues all necessary directions
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Section II - Directorate, Treasurie
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• Information of total posts sanc
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(B) Validation:- 1) Personal Record
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(D) Rules / Reference:- 1) M.P. Civ
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• The CR's are then sent to the r
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(E) Reports:- 1) Status report of p
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(D) Rules & Reference:- As per vali
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• In cases where a minor penalty
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(B) Validations:- 1) Notices issued
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nominates the examination in-charge
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EARMARKETING INSTITUTE:- (A) Genera
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Overall - Head of Department (C) Va
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POST PROGRAMME FORMALITIES:- Evalua
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sanctioning a training programme, t
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III- MONITORING OF TREASURY OPERATI
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exceeding the total payments or tot
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(iii). If found necessary, especial
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(The detailed responsibilities are
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(iii). The treasury officers are re
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(F) Report on submission of Account
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(v). On receipt of reports from Joi
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Officer who puts the case to office
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• Copy of the roster is sent to t
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IV - MONITORING / CONDUCTING OF INT
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(B) Validation :- • Audit Program
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• The section officer will examin
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V. MONITORING OF PENSION AND PAY FI
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• Accounts Officer will examine t
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• Act of Superannuation age. •
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eappropriation has to be done from
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VII - MONITORING OF SUBMISSION OF M
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• Rules/ codes D) Budget informat
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VIII - IMPLEMENTATION OF FINANCIAL
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IX DRAWING & DISTBURSEMET • These
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Bill Transit Register T.C.S. 1 Regi
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(B) Validation:- • Indent sent to
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X-STORE The term "STORE" is used ge
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(B) Validation:- • Receipt of ind
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Section- III Office of Divisional J
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(C) Performer:- 1) Concerned Cleric
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1) Entries in service book are made
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(C) Performer:- a) Section clerk af
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Activities 1.5(A) : SANCTION OF LOA
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Photo Copies Allowance:- F.D. Memo
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(C) Performer:- 1.Concerned clerk p
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in Bill Transit Register, to the Tr
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ACTIVITIES 2.2 : REGISTRATION OF PE
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(C) Performer:- 4. Last pay certifi
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List of finalised cases Name, numbe
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ACTIVITIES 2.6 : MONITORING PENDING
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(D) Responsibility:- 3. Joint Direc
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(D) Responsibility:- 1. Primary : S
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XIV - MONITORING / CONDUCTING OF IN
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XV. ISSUE/MONITORING OF LETTER OF C
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(B) Validation (C) Performer (D) Re
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(E) References: As per reference of
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(D) Responsibility: 4. Primary : S.
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XVIII: CONDUCTING OF EXAMS AND OTHE
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XV. Withdrawal of Money from consol
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(D) Rules/References : • S. Rule
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• The allowed BTR No. is entered
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(B) Validation:- • Messenger iden
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(iv) Scrutiny of Bills :- (A) Gener
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(C) • Unacceptable combination of
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• Sanction a certificate should b
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• The bill should be supported by
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General Process:- • The bill shou
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Grant-in-Aid Bill:- General Process
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• Entries in the bill are in conf
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4. Error ____ for Rs. _______ in th
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29.Claim is over than allotment. 30
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different in Banking Sub-treasury a
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(B) from original record, the chequ
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XX : Deposit / Receipt in Consolida
Page 161 and 162: (B) monthly Account, the required c
Page 163 and 164: REVENUE DEPOSIT :- (A) General Proc
Page 165 and 166: (C) (D) • Bill for Refund should
Page 167 and 168: PERSONAL DEPOSIT, EDUCATION DEPOSIT
Page 169 and 170: (B) • In case of education deposi
Page 171 and 172: (E) • MPFD Memo No. 534/1024/B-1/
Page 173 and 174: (B) (C) • After thorough scrutiny
Page 175 and 176: (C) Rules/Reference:- • S.R. 418,
Page 177 and 178: Officer should ensure the genuinene
Page 179 and 180: (B) (C) (D) Validations:- • PPO r
Page 181 and 182: transferred to desired district by
Page 183 and 184: (B) (C) (D) Validation:- • The pe
Page 185 and 186: XXII STRONG ROOM OPERATIONS 1) PROV
Page 187 and 188: these properties in the register ma
Page 189 and 190: (B) cheque book and money receipt b
Page 191 and 192: 2) ISSUE OF STAMPS, VALUEBLES, DUPL
Page 193 and 194: (B) • Sealed cash boxes deposited
Page 195 and 196: (E) • Directorate Memo No. Tr. In
Page 197 and 198: number is entered on the voucher as
Page 199 and 200: (B) and schedules, the Assistant Tr
Page 201 and 202: (D) (E) accounts and returns to the
Page 203 and 204: month may be operated which may be
Page 205 and 206: normal balance, prompt step should
Page 207 and 208: 5. RECEIPT OF GOVERNMENT MONEY •
Page 209 and 210: • Finally a balance sheet should
Page 211: (B) (i) Maintenance of database reg
Page 215 and 216: (ii) Assistant Treasury Officer:-
Page 217 and 218: (7) STRONG ROOM (A) SINGLE LOCK (i)
Page 219: • Responsible to put up all recor
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