GOVERNMENT OF MADHYA PRADESH ... - Mptreasury.org

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messenger. He should also maintain the Authority of drawing power of these officers. On receipt of demand the treasurer verifies specimen signature, Validity of drawing authority, identity of authorized messenger, and then prepares an indent for issue from double lock. The demand being found correct, the cheque books are issued after all necessary entries and delivered to the authorized messenger. Money receipt books are issued in like manner. • B.T.R. is issued to the drawing officers who are authorized to draw money at the treasury. The demand for it is presented by D.D.O. to treasurer with required challans and proof regarding exhaustion of previous B.T.R. The treasurer verifies the identity of the D.D.O. with specimen signature as well as identity of messenger with available record. If documents are found correct, the B.T.R. is issued to the messenger after prescribed certificate of Treasury Officer as per DTA Memo No. 121 Dt. 7-11-2000. The treasurer provides a list of BTR issued to different DDO to the counter clerk for his record. • Sealed packets containing valuables are issued against the requisition received from the competent authority. After proper identification of the packet it is handed over to the authorized messenger after acknowledging his receipt. Packets containing duplicate keys are also returned in like manner. 19 2
(B) • Sealed cash boxes deposited are returned to the authorized employee of that office, on production of valid requisition letter/authority after acknowledging his receipt in relevant register. • Treasurer should complete his daily Account and communicate to Assistant Treasury Officer to incorporate it into daily balance sheet. The ATO shall reconcile his accounts with that of treasurer's figure. The treasurer will prepare a memo of total sale of stamps to forward it to Accounts section. Treasurer will prepare of Plus and Minus memorandum of stamps and list of commission given to stamp venders. The Treasury Officer will verify these statements before forwarding it to IG (Registration) as well as Accountant General. After physical verification of stamps, Position of stamps is communicated to AGMP in month of April / Sept. every year under intimation to DTA and IG (Registration). • Due to strike in Banking <strong>org</strong>anization or any emergent circumstances temporary currency chest is operated with the prior permission of the District Collector. Treasury should maintain the cash book, cash balance statement, reports forwarded to Currency officer RBI. Validations:- • Specimen signature of all DDO, Cheque-drawing officers are maintained. 19 3
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GOVERNMENT OF MADHYA PRADESH DEPART
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Section III - Office of Divisional
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Section V - Functioning of Accounts
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Section - I Introduction Finance De
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It issues all necessary directions
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Section II - Directorate, Treasurie
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• Information of total posts sanc
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(B) Validation:- 1) Personal Record
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(D) Rules / Reference:- 1) M.P. Civ
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• The CR's are then sent to the r
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(E) Reports:- 1) Status report of p
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(D) Rules & Reference:- As per vali
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• In cases where a minor penalty
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(B) Validations:- 1) Notices issued
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nominates the examination in-charge
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EARMARKETING INSTITUTE:- (A) Genera
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Overall - Head of Department (C) Va
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POST PROGRAMME FORMALITIES:- Evalua
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sanctioning a training programme, t
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III- MONITORING OF TREASURY OPERATI
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exceeding the total payments or tot
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(iii). If found necessary, especial
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(The detailed responsibilities are
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(iii). The treasury officers are re
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(F) Report on submission of Account
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(v). On receipt of reports from Joi
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Officer who puts the case to office
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• Copy of the roster is sent to t
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IV - MONITORING / CONDUCTING OF INT
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(B) Validation :- • Audit Program
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• The section officer will examin
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V. MONITORING OF PENSION AND PAY FI
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• Accounts Officer will examine t
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• Act of Superannuation age. •
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eappropriation has to be done from
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VII - MONITORING OF SUBMISSION OF M
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• Rules/ codes D) Budget informat
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VIII - IMPLEMENTATION OF FINANCIAL
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IX DRAWING & DISTBURSEMET • These
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Bill Transit Register T.C.S. 1 Regi
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(B) Validation:- • Indent sent to
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X-STORE The term "STORE" is used ge
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(B) Validation:- • Receipt of ind
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Section- III Office of Divisional J
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(C) Performer:- 1) Concerned Cleric
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1) Entries in service book are made
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(C) Performer:- a) Section clerk af
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Activities 1.5(A) : SANCTION OF LOA
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Photo Copies Allowance:- F.D. Memo
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(C) Performer:- 1.Concerned clerk p
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in Bill Transit Register, to the Tr
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ACTIVITIES 2.2 : REGISTRATION OF PE
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(C) Performer:- 4. Last pay certifi
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List of finalised cases Name, numbe
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ACTIVITIES 2.6 : MONITORING PENDING
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(D) Responsibility:- 3. Joint Direc
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(D) Responsibility:- 1. Primary : S
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XIV - MONITORING / CONDUCTING OF IN
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XV. ISSUE/MONITORING OF LETTER OF C
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(B) Validation (C) Performer (D) Re
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(E) References: As per reference of
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(D) Responsibility: 4. Primary : S.
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XVIII: CONDUCTING OF EXAMS AND OTHE
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XV. Withdrawal of Money from consol
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(D) Rules/References : • S. Rule
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• The allowed BTR No. is entered
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(B) Validation:- • Messenger iden
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(iv) Scrutiny of Bills :- (A) Gener
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(C) • Unacceptable combination of
Page 141 and 142: • Sanction a certificate should b
Page 143 and 144: • The bill should be supported by
Page 145 and 146: General Process:- • The bill shou
Page 147 and 148: Grant-in-Aid Bill:- General Process
Page 149 and 150: • Entries in the bill are in conf
Page 151 and 152: 4. Error ____ for Rs. _______ in th
Page 153 and 154: 29.Claim is over than allotment. 30
Page 155 and 156: different in Banking Sub-treasury a
Page 157 and 158: (B) from original record, the chequ
Page 159 and 160: XX : Deposit / Receipt in Consolida
Page 161 and 162: (B) monthly Account, the required c
Page 163 and 164: REVENUE DEPOSIT :- (A) General Proc
Page 165 and 166: (C) (D) • Bill for Refund should
Page 167 and 168: PERSONAL DEPOSIT, EDUCATION DEPOSIT
Page 169 and 170: (B) • In case of education deposi
Page 171 and 172: (E) • MPFD Memo No. 534/1024/B-1/
Page 173 and 174: (B) (C) • After thorough scrutiny
Page 175 and 176: (C) Rules/Reference:- • S.R. 418,
Page 177 and 178: Officer should ensure the genuinene
Page 179 and 180: (B) (C) (D) Validations:- • PPO r
Page 181 and 182: transferred to desired district by
Page 183 and 184: (B) (C) (D) Validation:- • The pe
Page 185 and 186: XXII STRONG ROOM OPERATIONS 1) PROV
Page 187 and 188: these properties in the register ma
Page 189 and 190: (B) cheque book and money receipt b
Page 191: 2) ISSUE OF STAMPS, VALUEBLES, DUPL
Page 195 and 196: (E) • Directorate Memo No. Tr. In
Page 197 and 198: number is entered on the voucher as
Page 199 and 200: (B) and schedules, the Assistant Tr
Page 201 and 202: (D) (E) accounts and returns to the
Page 203 and 204: month may be operated which may be
Page 205 and 206: normal balance, prompt step should
Page 207 and 208: 5. RECEIPT OF GOVERNMENT MONEY •
Page 209 and 210: • Finally a balance sheet should
Page 211 and 212: (B) (i) Maintenance of database reg
Page 213 and 214: • To identify/ (ensure) the signa
Page 215 and 216: (ii) Assistant Treasury Officer:-
Page 217 and 218: (7) STRONG ROOM (A) SINGLE LOCK (i)
Page 219: • Responsible to put up all recor
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