DM1100™ DM Series™ Digital Mailing System Operator Guide

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7 • Standard Accounting Your Accounting System Features Account Structure and Hierarchy You can configure your mailing system to track and account for postage used by departments or individuals within your organization. Your system stores the following information for each account. • Account name (alphanumeric) - 32 characters for top level accounts - 16 characters for subaccounts - 16 characters for subsubaccounts • Account ID number • Item total. This is the total number pieces of mail charged to an account since it was last cleared. • Value total. This is the total amount of postage charged to an account since it was last cleared. • Account password. Your mailing machine has 25 standard accounts. You have the option to increase your accounts to 100 or 300 accounts. Only your chargeable level accounts are counted towards your account total. (Chargeable accounts are explained in the next section.) If you need information on how to structure your accounts, refer to the Account Structure and Hierarchy section in this chapter. You can structure your accounts in single or multiple levels. For example, you can divide a top level department (account) into two or more major sections or subaccounts. You can further divide these subaccounts into two or more sections or subsubaccounts. The following examples demonstrate some of the ways in which you can structure your accounts. • When you create a top level account, you can charge funds and pieces to that account. This is the working (chargeable) account because at this point it does not have any subordinate accounts: EXAMPLE: Account - Engineering • If you create subaccounts for the original account, they become the end links in the account chain and identify the departments where you disperse funds: EXAMPLE: Account - Engineering, Subaccount - Software Account - Engineering, Subaccount - Industrial Design • The original Account now serves as an administrative account that owns and contains totals for the lower subaccounts. 7-12 SV62220 Rev. A
DM1100 Digital Mailing System Operating Guide • If you create subsubaccounts for subaccounts, the subsubaccounts become the end links and identify the departments that are charged for postage. EXAMPLES: Account - Engineering, Subaccount - Software, Subsubaccount - Software Testing Account - Engineering, Subaccount - Software, Subsubaccount - Software Design Account - Engineering, Subaccount - Industrial Design, Subsubaccount - Graphics and Layout Account - Engineering, Subaccount - Industrial Design, Subsubaccount - User Friendly Testing When accounts are linked (account/subaccount, or account/subaccount/ subsubaccount) they become a set and are treated as one separate account, with one account number and one password. The existing account number and password are rolled down to the subaccount when the first subaccount is created. When you create another subaccount to this account, you create another linked set of accounts with a different account number and password. This type of account structure allows you to view accounts and create reports that show total charges for the top level account, or you can view or create reports that show the charges for each of the subaccounts or subsubaccounts. This is graphically illustrated on the following page using the above examples. You can have all single top level accounts or you can mix both single and multi-layered accounts. The lowest level in the account structure is where charges are incurred. An account or subaccount, just like the subsubaccount is the chargeable account when it’s the last, or single, link in the structure. Piece count totals and funds used are transferred among accounts, subaccounts and subsubaccounts when they are chargeable accounts. When you use an account to print postage, you are using the chargeable account in a link of accounts (e.g., Engineering/Industrial Design/Graphics and Layout) to draw from the meter’s postage funds obtained through Postage By Phone®. When you view accounts or print reports you are being given information on funds used and pieces processed for each account in the hierarchal structure. For example, (Engineering) with totals for all its subaccounts and subsubaccounts. The subaccounts (e.g., Industrial Design) show totals for their subsubaccounts (e.g., Graphics and Layout and User Friendly Testing) and the subsubaccounts show their individual totals. SV62220 Rev. A 7-13
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DM1100 DM Series Digital Mailing S
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Alerting Messages Various messages
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SV62220 Rev. A Pitney Bowes Contact
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SV62220 Rev. A 1 • Read This Firs
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What You Need to Know Canada Post R
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U7PS Power Stacker DM1100 Digital M
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SV62220 Rev. A 2 • Meet the DM110
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Variety of Communications Options A
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Parts of the Mailing System Mailing
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Mailing System Interior DM1100 Digi
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The IntelliLink® Control Centre DM
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1 2 3 4 5 The Main Screen DM1100 Di
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SV62220 Rev. A 3 • Mail in a Minu
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Running the Mail DM1100 Digital Mai
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Test Print/Zero Dollar Indica DM110
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SV62220 Rev. A 4 • Running Mail N
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Applying Postage and Running Mail D
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DM1100 Digital Mailing System Opera
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About Printing Postage Tapes DM1100
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Mode Selection: WOW - WEIGH- ON-THE
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Mode Selection: Manual Weight Entry
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Mode Selection: Time and Date Stamp
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Deselecting an Account DM1100 Digit
Page 53 and 54: 6 Selecting the Meter Stamp Options
Page 55 and 56: 7 Adding Postage or Changing the Da
Page 57 and 58: 9 Processing a Statement of Mailing
Page 59 and 60: SV62220 Rev. A 5 • Mailing System
Page 61 and 62: Overview of Mailing System Set Up D
Page 63 and 64: 4 Setting the Date and Time of Day
Page 65 and 66: 7 Setting Up the Scale and Selectin
Page 67 and 68: Scale/Rates: Destination if New Pie
Page 69 and 70: Phone/Network Set Up: My Phone # NO
Page 71 and 72: 9 Configuring High/Low Funds Warnin
Page 73 and 74: Timeouts: Normal Preset Timer NOTE:
Page 75 and 76: Defining Custom Preset Values NOTE:
Page 77 and 78: 13 14 Taking the IntelliLink® Cont
Page 79 and 80: Setting the Default Scan Type DM110
Page 81 and 82: Combining Barcodes DM1100 Digital M
Page 83 and 84: SV62220 Rev. A 6 • Adding Postage
Page 85 and 86: Connection Alternatives NOTE: Featu
Page 87 and 88: 2 Connecting Your IntelliLink® Con
Page 89 and 90: 5 Adding Postage DM1100 Digital Mai
Page 91 and 92: 6 Postage Pass - Automated Postage
Page 93 and 94: SV62220 Rev. A 7 • Standard Accou
Page 95 and 96: Overview of Accounting DM1100 Digit
Page 97 and 98: 1 2 Viewing Accounts Creating Accou
Page 99 and 100: 3 4 Editing Accounts Setting an Acc
Page 101 and 102: 8 9 Resetting (Clearing) all Accoun
Page 103: Selecting an Accounting Type Resync
Page 107 and 108: SV62220 Rev. A 8 • Reports Introd
Page 109 and 110: Single Account Report NOTE: Reports
Page 111 and 112: External Printer Version NOTE: Repo
Page 113 and 114: Account List Report (External Print
Page 115 and 116: DM1100 Digital Mailing System Opera
Page 117 and 118: Installed/ Pending Rates Report NOT
Page 119 and 120: SV62220 Rev. A 9 • Maintaining an
Page 121 and 122: Tape Maintenance Installing a New T
Page 123 and 124: Cleaning the Moistener Brush Replac
Page 125 and 126: Replacing the Ink Cartridge DM1100
Page 127 and 128: Changing the Printhead DM1100 Digit
Page 129 and 130: Changing the Wiper Blade Assembly D
Page 131 and 132: SV62220 Rev. A 10 • Troubleshooti
Page 133 and 134: Ink Waste Tray Full Warning DM1100
Page 135 and 136: Envelope Feeding Problems Descripti
Page 137 and 138: Envelope Feeding Problems Descripti
Page 139 and 140: Tape Feeding Problems Description P
Page 141 and 142: Tape Feeding Problems Description P
Page 143 and 144: IntelliLink® Control Centre Proble
Page 145 and 146: Printing Problems Description Possi
Page 147 and 148: Postage Refill Problems Description
Page 149 and 150: SV62220 Rev. A 11 • Supplies and
Page 151 and 152: Accessories You Can Order DM1100 Di
Page 153 and 154: SV62220 Rev. A 12 • Specification
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Optimum Performance (Throughput) DM
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13 in. (330 mm) DM1100 Digital Mail
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SV62220 Rev. A Glossary A • Gloss
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A AC adapter connector location 6-5
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O On/off switch description and loc
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5500 Explorer Drive Mississauga, ON
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DM1100™ DM Series™ Digital Mailing System Operator Guide

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