The_Rule_Book - Brooklyn Scouts, Wellington

Dated 26 March 2011
10.3 The Region representatives shall be elected by postal ballot to represent the region at
two successive Annual General Meetings of the National Council. At the end of such
term they shall retire but are eligible for re-election if they qualify as in 10.2 above.
10.4 A postal ballot shall be conducted under the authority of the Regional Development
Manager and must be completed and reported to the National Secretary at least 65
days before the date scheduled for the next Annual General Meeting of the National
Council.
10.5 Any two persons who are themselves eligible for election may nominate any other
eligible person for election. Nominations must include: the surname and full given
names of the nominee; date of birth; residential address; the nominee’s consent and
certify that they are eligible as in 10.1 and 10.2 above. Nominations will close at 5.00
p.m. on the day 30 days prior to the date on which the postal ballot will close.
10.6 If the number of nominations does not exceed the number of vacancies, no ballot shall
be held and those nominated shall be declared elected. If the nominations fall short of
the number of vacancies the Regional Development Manager may co-opt to fill the
vacancies.
10.7 If a ballot is necessary ballot papers will be distributed to each Scout Group, Zone and
Region. Votes shall be as follows:
Each Scout Group that has a total membership of less than 50 youth members and
Adult Leaders may cast one vote.
Each Scout Group that has a total membership of 50 (and less than 100) youth
members and Adult Leaders may cast two votes.
Each Scout Group that has a total membership of 100 or more youth members and
Adult Leaders may cast three votes.
Membership numbers will be those recorded at the most recent census of
membership.
In addition to the votes cast by Groups, one vote may be cast on behalf of each Zone.
Votes should reflect the majority view of all adult uniformed and lay members.
It is recommended that in the case of Groups having Venturer Units, and in the case
of Combined Venturer Units, the Adult Leaders of the Venturer section should consult
with the Unit Executive before determining how they will vote.
10.8 The Regional Development Manager may suspend the voting right of any Scout Group,
if it has not fully paid National or other membership fees owing prior to the current
financial year.
10.9 The National Secretary shall advise in matters of procedure relating to the election of
Region Representatives and shall be sole arbitrator of any dispute arising there from.
No accidental omission or act shall void the election.
10.10 Where the appointment of Regional Development Manager is vacant or the appointee
is absent or for any other reason unable to conduct the postal ballot the National
Secretary shall act in the place of the Regional Development Manager.
NATIONAL EXECUTIVE COMMITTEE
11. There shall be a Committee of the Council to be known as the National Executive
Committee referred to in these By-laws as "The Executive" which shall consist of:
11.1 Ex-Officio:
National Chairman
National Commissioner
Constitution - Page viii