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TO:Club LeadersCc:FROM: Home Office AccountingDATE: May 26, 2009SUBJECT: Cash deposits under $100 ReminderPRIORITY: HighGREAT NEWS regarding your daily deposits.As of June 1, 2009, the club deposit process will change as follows:1. Do not deposit any amounts at the bank totaling less than $100. Previously, the limit was$10. You must ensure your daily cash journal in CARE is still balanced. It was determined thatthe administrative costs associated with deposits in general did not justify going to the bank todeposits funds totally less than $100, but,2. All clubs must make a deposit on the first working day of every month for all the cash andcheques on hand for the last day of the month. You will need to add this as part of your Monthend process.3. When doing your daily approvals of Daily Cash Journal in CARE you still must balance your cashand Cheques for the day: enter $0 for Actual Deposit and under the Comments section, note:“cash held for deposit-under $100”, for the days you are not taking a deposit to the bank. Putthis money in an envelope with the date written on it and place in your safe until you are goingto deposit this money at the bank. Do not do up a separate deposit slip for each day.4. On day cash deposit is made, when doing your approvals of Daily Cash Journal, enter totaldollars deposited that day in “Actual Deposit” field, and under the Comments section, notethe dates and amounts included in deposit. Example Actual Deposit $105.00, under commentsput “June 3, 4 and 5 deposits”, attach the deposit slip to the June 5 th journal. When doing upyour deposit for the bank, do up one slip for the number of days you are doing the deposit for.Your club is charged for separate deposits by the bank so please make sure you are onlycompleting one deposit slip to ensure you are only charged once.What does NOT change?Activity is still to be entered into CARE daily and approved daily by NOON.Print your batch totals daily from Moneris and attach to Daily Cash Journal.Ensure that the total cash and cheques (deposit) balances to the information in CARE daily.Have the deposit slips stamped by the bank when the deposit is made.Attach the Bank Deposit slip to the Approved Payment Schedule for the day you are doing theactual deposit.Attach all Bank Machine slips (Interac and Credit Cards) to the Approved Payment Schedule.General Manager must review the Daily Cash Journals AND initial the bank deposit slips andsubmit the Daily Cash Journals and Approved Payment Schedule with ALL slips, including thedeposit slips attached to Home Office in the weekly courier.Order deposit slips from Home Office Banking if you have less than a month’s supply on hand at:hobanking@goodlifefitness.com.These exciting changes should make your jobs a little easier while saving the company money.Thank You,Zena NurseManager, General Accounting znurse@goodlifefitness.com or ext 255