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In particular, Divisional Managers, General Managers and Membership Consultantscannot take vacation time during designated promotional days, including, but not limitedto:• the last 5 days of the month• sales launch days• and club special eventsSimilarly, club associates cannot take vacation time in the months of September andJanuary as these are our busiest months._______________________________________________________________________________All associates must take vacation timeYour vacation is a time to rest and relax and do all of the fun things you enjoy doing onyour own time. Salary associates must take the vacation time that they earned the yearbefore. Vacation time cannot be saved and carried over to the next year or be paidout.Managers are responsible for ensuring that all salary associates take the vacation timethey earned the year before and that hourly associates aren’t scheduled for any shifts for 2calendar weeks between January and December 31 st each year. GoodLife can schedulean associate's vacation time and require them to take that scheduled vacation time, if theassociate does not request and take the vacation on their own._______________________________________________________________________________Vacation and Pregnancy/Parental/Emergency/Family Medical LeaveAll associates continue to accrue vacation time when off work on pregnancy, parental,emergency, family medical and/or other type of statutory leave required under theapplicable provincial employment standards. However, since vacation pay is calculated asa percentage of wages earned, vacation pay will effectively not continue to accrue whenan associate is off work on an unpaid leave of absence.For example, if a 3-year hourly associate takes an unpaid pregnancy/parental leave fromJanuary 1, 2007 to December 31, 2007, then that associate will earn 2 weeks' vacationtime in respect of the 2007 calendar year, which the associate can take in 2008. However,since that associate didn’t earn wages in 2007, then that associate earned (nor received)no vacation pay for the 2007 calendar year. As such, the 2 weeks they take in 2008 willbe unpaid.Time Off Tracking[back to top]Here are Step-by-Step Instructions on what to do when an associate takes time off forvacation, sick days, or bereavement leave etc.GoodLife is counting on the Manager or Club Administrator to track the days eachassociate takes off from work. It’s very important that all time off is tracked!_______________________________________________________________________________The importance of tracking Vacation TimeIt is especially important that Vacation Time is tracked for both full and part timeassociates.All hourly and salary associates must take vacation time and it must be tracked using the“Time Off Tracking” excel doc. Please note the doc has 2 different tabs; one for salaryassociates and the other for hourly associates.If an associate doesn’t request vacation dates then it’s up to the Manager to schedule theassociate “off” for 2 calendar weeks during the year (January to December 31 st ).Confidential and Proprietary Information of Goodlife Fitness Clubs | V14 July 2009 42