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Managers are responsible for ensuing that all hourly full and part time associates are notscheduled to work for 2 calendar weeks from January to December 31st each year. The2 weeks do not have to be one after the other.Please note: Hourly associates don’t get paid when they take vacation days because theyreceive 4% vacation pay on each pay check.Save your vacation pay in a separate bank accountBecause hourly associates must take vacation time (2 calendar weeks with no scheduledshifts) even though they receive vacation pay on each paycheck, they can provide payrollwith a 2nd bank account number to have their vacation pay deposited into that 2ndaccount to ensure they have money to withdraw when they take their vacation time.Please fill out the “Payroll Information Form” found on Public Folders under People Deptand clearly indicate that the account # you are providing is for vacation pay; please sendthis form to payroll._______________________________________________________________________________Tracking Vacation Time - Managers must follow these steps………STEP 1Fill in the ‘TimeOff TrackingExcel’ docSTEP 2Have all staff fillout the “TeamVacation RequestForm”STEP 3Approve theVacation andtransfer the datesto a calendarSTEP 4Track the vacationtime using the‘Time OffTracking’ docSalary Associates OnlyUsing the ‘Salary Associates’ tab in the “Time Off Tracking Excel doc” fillin columns A, B, C and D for all salary associates.Also fill in the “# of vacation days to be taken” column in the ““TeamVacation Request Form” so that your salary associates know how manydays to request off.In December of each year have all associates fill out the “Team VacationRequest Form” to be sure everyone is scheduled off for vacation. Print boththe ‘Hourly Associates’ tab and the ‘Salary Associates’ tab and pass themaround to all associates.Please note the form has a different tab for salary and hourlyassociates.If throughout the year associates want to change the vacation datesoriginally requested they must request the change a minimum of 1 monthbefore the vacation would occur.Review the “Team Vacation Request Form” and approve the requestedvacation dates for each associate based on your club/department needs(CAP, peek seasons etc) and availability of staff. You can also speak toyour Divisional Manager or Department Head about approving the vacation.If certain associates don’t request enough vacation days or don’t requestany at all, you must choose the vacation dates for them and ensure they arescheduled off on those dates.Purchase a calendar you can hang in the office and record all vacation dateson that calendar to ensure that when you are creating the schedule youremember to schedule the associate “off” for that time. You can also postthe completed and approved “Team Vacation Request Form” next to thecalendar.Salary AssociatesWhen salary associates actually take the vacation, record it in the “Time OffTracking Excel” doc in column E (vacation taken). The “Vacation Balance”column will automatically tell you how many days they have left to takebefore the year is over.Hourly AssociatesFor each part time and full time hourly associate, record what 2 calendarweeks (Thurs to Wed for clubs) they take off during the year in the “Time OffTracking Excel” doc and fill in columns A, B, C and D for each hourlyassociate.Confidential and Proprietary Information of Goodlife Fitness Clubs | V14 July 2009 44