Updated Policy and Procedure Handbook - GoodLife Fitness

her General Manager to go to Canada’s Wonderland, her manager can give her that dayoff and not schedule her for any other shifts during that calendar week and this willcount as her 1 calendar week of vacation. Between then and December 31 st 2009 she willhave to take one more calendar week off of work with no scheduled shifts.Managers must follow the “Time Off Tracking” procedure and ensure that all hourly full andpart time associates are not scheduled to work for 2 calendar weeks from January toDecember 31 st each year. The 2 weeks do not have to be one after the other._______________________________________________________________________________The Importance of Tracking Vacation TimeIt is especially important that Vacation Time is tracked for both full and part time hourlyand salary associates.All associates vacation time must be logged in the “Time Off Tracking” Excel doc found onPublic Folders under People Dept, Time Off Tracking.If a salary associate doesn’t request vacation, it is the responsibility of the Manager toensure they take the vacation time earned the year before.If an hourly associate doest request vacation time, it is the responsibility of the Manager tochose the 2 calendar weeks for them from January to December 31 st and ensure that theyaren’t scheduled to work any shifts for those 2 calendar weeks chosen._______________________________________________________________________________Vacation PayWho is eligible for Vacation Pay?All full-time and part-time associates are eligible for vacation pay. Vacation pay for 2weeks of vacation is 4% of gross wages, 6% for 3 weeks and 8% for 4 weeks.When is Vacation Pay paid out?Salaried associates are only paid vacation pay when they take vacation time. Salariedassociates who earn commission receive vacation pay on all commission payouts. Salaryassociates must take vacation time each year; vacation time not taken cannot be paid outor carried over to the next year.Hourly associates (full and part time) receive vacation pay on each paycheck.Save your vacation pay in a separate bank accountBecause hourly associates must take vacation time (2 calendar weeks with no scheduledshifts) even though they receive vacation pay on each paycheck, they can provide payrollwith a 2 nd bank account number to have their vacation pay deposited into that 2 nd accountto ensure they have money to withdraw when they take their vacation time. Please fill outthe “Payroll Information Form” found on Public Folders under People Dept and clearlyindicate that the account # you are providing is for vacation pay; please send this form topayroll._______________________________________________________________________________When you can take Vacation TimeAll vacation time must be approved by your Manager. Associates must request vacationdates using the “Team Vacation Request Form” found in the club. A blank “TeamVacation Request Form” can be found on Public Folders under People Dept, Time OffTracking.GoodLife will make reasonable effort to grant the requested time off work, butunfortunately may not always be able to do so.Confidential and Proprietary Information of GoodLife Fitness Clubs | V16 October 2009 42