Updated Policy and Procedure Handbook - GoodLife Fitness

Mileage cannot be claimed for travel to or from home to the “home” club but it can beclaimed for travel to other clubs from the home club. If the return trip home is from anotherclub other than the home club then mileage should be subtracted from the distancebetween the home club and home. The same applies for the mileage to travel directly to aclub other than the “home club” in the morning. The easiest way to do this is to track totalbusiness mileage for the day and then from this subtract whatever the roundtrip mileagewould be to and from home to the “home club”.It is the responsibility of the associate to secure adequate automobile insurance and thisshould be provided to the employer if requested._______________________________________________________________________________Company Vehicle ExpensesAssociates with company vehicles will be reimbursed for 100 percent of expenses relatedto operation of the vehicle. This includes gas, maintenance, registration and insurance.These should be reported in the Other Expense section of the expense report worksheet.Kilometre usage must be recorded on the report. An associate must claim a taxablebenefit for the personal use of the company vehicle._________________________________________________________________________Internet Charges100 percent reimbursement of internet costs will be provided to associates that areworking from a home office. A “Home Office” is only applicable if an associate does nothave a home club or designated office space. Divisional Mangers and/or DepartmentHeads will be determining the associates who qualify for this reimbursement. Anyone thathas office space outside of their home would not be eligible for reimbursement.Personal Calls[back to top]GoodLife associates may use company telephones solely for conducting GoodLifebusiness or other authorized uses as defined in this policy._________________________________________________________________________Guidelines for Other Authorized UsesOther authorized uses of GoodLife telephones are calls that:1. Do not adversely affect GoodLife or the associate’s performance of his/her official duties2. Are of a reasonable duration and frequency, in accordance with the examples listedunder "Examples of Other Authorized Uses" in this section3. Could not have reasonably been made during non-work hours, in accordance with theexamples listed under "Examples of Other Authorized Uses" in this section_________________________________________________________________________Examples of Other Authorized UsesNote: In the context of this policy, "brief" means the time it takes to accomplish thepurpose of the call.1. An associate is required to work overtime without advance notice and calls within thelocal commuting area (the area from which the associate regularly commutes) to advisehis or her family of the change in schedule or to make alternate transportation, child orelder care arrangements2. An associate makes brief calls to locations within the local commuting area to speak toa spouse, a minor child, an elderly parent (or those responsible for them, for example,school or day care center, and nursing home)3. The associate makes brief calls within the local commuting area that can be reachedonly during working hours, such as a local government agency or a physician4. An associate makes brief calls to locations within the local commuting area to arrangefor emergency repairs to his or her residence or automobile5. While on official business, the associate makes a call of three (3) minutes or less toannounce safe arrival, delay, or a change in plansIncident ReportingConfidential and Proprietary Information of GoodLife Fitness Clubs | V16 October 2009 87