Updated Policy and Procedure Handbook - GoodLife Fitness

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Forms[back to top]Pregnancy and Parental Leave FormIf you have an associate on your team who is taking a pregnancy or parental leave please completethe following form and email to cthibodeau@goodlifefitness.com. A copy of this form must beplaced in the associates personnel file.Pregnancy/Parental Leave Checklist for ManagersCall Chenelle Thibodeau in the People Department at 289-314-5573 to review the1process and discuss the associates vacation entitlement2 Meet with the associate to discuss the following:Present the associate with the Baby Starter Kit from the Employee Assistance Programa) by calling 877-207-8833 or order online at www.lifeworks.com User ID: goodlifePassword: wellnessGive the associate the ‘Pregnancy and Parental Leave Policy’, and the ‘Pregnancy andParental Leave Questions and Answers’ documents found in the Policy and Procedureb)Handbook on SharePoint - internally at the club at http://glfc7/default.aspx or externallyat https://sharepoint.goodlifefitness.com/default.aspxRemind the associate they must give you written notice 2 weeks before the leave begins.c)Place this written notice in the associate’s file.Associates wishing to continue health benefits while on Pregnancy Leave must provided)post dates cheques and contact payroll.e) Discuss the policy concerning vacation and Pregnancy/Parental LeavesExplain to the associate that they don’t receive wages from GoodLife for the duration oftheir leave and that they must apply for Maternity Benefits through Employmentf)Insurance.http://www100.hrdc-drhc.gc.ca/ae-ei/dem-app/english/home2.htmlNotify Payroll of the start and end dates of the leave because the associate needs their3Record of Employment to apply for Maternity benefits through Employment Insurance.Call the associate at home every 2 months during the leave to see how they are doing4and update them on any changes or news in the dept.5 Call the associate 1 month prior to the end of their leave to discuss their return to work.Associate Name:Associate Payroll ID:Manager:Position and Full or Part timeLeave Requested (Pregnancy and/or Parental Leave):Duration of Leave: From: To:Annual Vacation Entitlement:# of vacation days earned last year to be taken prior to the Pregnancy Leave:For SALARY associates# of paid vacation days earned last year to be set aside to take upon return from leave:Comments:Manager SignatureEmployee SignatureDateDateConfidential and Proprietary Information of GoodLife Fitness Clubs | V16 October 2009 96
VacationAn associate is still an employee of GoodLife even while one a Pregnancy/Parental Leaveand continues to accrue vacation time. Hourly associates will not receive vacation paywhile they are on leave because they are not earning wages from GoodLife during thistime although they continue to accumulate their vacation time.Full time salary associates will have some paid vacation days the year after they returnand some will be unpaid because vacation pay is not earned when wages are notreceived from GoodLife for the duration of the leave.For example: if a salaried associate with 3 weeks of vacation takes a Pregnancy/Parentalleave from April 30 th 2008 to April 30 th 2009 the following chart would apply:YearVacation TimeEarned2007 15 days with payTime period you can take earnedvacationJanuary 2008-December 20082008thWorked from Jan to April 305 days with pay January 2009-December 20092008On leave from May 1 st stto Dec 3110 days without pay January 2009-December 20092009thOn leave from Jan to April 305 days without pay January 2010-December 20102009Worked from May 1 st stto Dec 3110 days with pay January 2010-December 2010An option for the salary associate in the example above would be to set aside half of theirvacation earned in 2007 to take when they return from leave instead of taking thecomplete 15 days from January to April 30 th 2008 before the leave begins. The chartbelow describes this option:Year Vacation Time Earned Time period you can takeearned vacation15 days with payTake 8 days before April 30 th 2008January 2008-December2007and 7 days in 2009 instead of2008taking the 15 days before April 30 th20082008Worked from Jan to April 30 th 5 days with pay January 2009-December20092008On leave from May 1 st 10 days without pay + 7 days withto Dec31 st pay earned in 20072009On leave from Jan to April30 th 5 days without pay2009Worked from May 1 st to Dec31 st 10 days with payFor People Dept Use OnlyJanuary 2009-December2009January 2010-December2010January 2010-December2010Year Vacation Time Earned Time period you can take earnedvacation200_ __ days with pay January 200_-December 200_200_ Worked from ______to ______ __ days with pay January 200_-December 200_200_ On leave from _______to ______ __ days without pay January 200_-December 200_200_ On leave from ______ to ______ __ days without pay January 20__-December 20__200_ Worked from ______ to _______ __ days with pay January 20__-December 20__Confidential and Proprietary Information of GoodLife Fitness Clubs | V16 October 2009 97
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Policy and Procedure HandbookAcknow
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Child Pornography .................
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Respecting Diversity at GoodLifeHum
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Examples of harassmentHarassment is
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All associates have a responsibilit
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DefinitionsAccommodation: Accommoda
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Complimentary Family Membership aft
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Suitably qualified Canadian citizen
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Labour Market Opinion in order to o
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and enter this into CARE (for non-c
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Reference checksReference checks mu
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6. Quickly help new hires to become
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easonable and despite the problems
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Employee Assistance ProgramFree acc
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Employee Assistance ProgramFree acc
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A person who has resided in Canada
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**Personal Trainers are not permitt
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worked for at least 30 days or shif
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When you’re Not at WorkAbsenteeis
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Stub Period Charts2 weeks (10 days)
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In particular, Divisional Managers,
Page 45 and 46: Managers are responsible for ensuin
Page 47 and 48: Sick Leave[back to top]Every GoodLi
Page 49 and 50: Leaves of Absence without PayJury a
Page 51 and 52: Who can take a Pregnancy Leave?An a
Page 53 and 54: a child is placed for adoption and
Page 55 and 56: In certain cases, the leave may be
Page 57 and 58: claim had started during the 52 wee
Page 59 and 60: you present a claim for maternity b
Page 61 and 62: serious medical condition with a si
Page 63 and 64: On the Job at GoodLifeMember Health
Page 65 and 66: Inspections by Government Agencies[
Page 67 and 68: are not designated (e.g. Home Offic
Page 70 and 71: Information such as business strate
Page 72 and 73: Associates expecting a childAssocia
Page 74 and 75: Dress Code for Fitness Trainers, Cu
Page 76 and 77: Women’s Top ChoicesName TagFoot w
Page 78 and 79: Associates smoking on GoodLife prem
Page 80 and 81: Internet and e-mail use may be moni
Page 82 and 83: GoodLife will only use this data to
Page 84 and 85: • Ensure your full legal name, as
Page 86 and 87: The most senior level position in a
Page 88 and 89: [back to top]The purpose of this po
Page 90 and 91: 1. Fitness Plus members have access
Page 92 and 93: ___________________________________
Page 94 and 95: the premises in its employment-rela
Page 98 and 99: [back to top]Associate Sponsorship
Page 100 and 101: [back to top]Associate Referral For
Page 102 and 103: [back to top]Foreign Worker Acknowl
Page 104 and 105: [back to top]E-mail and Internet Ac
Page 106 and 107: [back to top]Free Resources Availab
Page 108 and 109: [back to top]Dismissal EmailTo: Hom
Page 110 and 111: Revenue Type 2Term Mem (you can lea
Page 112 and 113: SourceSelect ‘Referral - Staff’
Page 114 and 115: Associate Discounted 1 Year Term Me
Page 116 and 117: Referring Membership #Skip - not ap
Page 118 and 119: ___________________________________
Page 120 and 121: ___________________________________
Page 122: loss suffered by him/her, or any ot
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Updated Policy and Procedure Handbook - GoodLife Fitness

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