Updated Policy and Procedure Handbook - GoodLife Fitness

STEP 5For salaryassociates onlySend email toPayrollSAVE it to your desktop for easy access when you need it again in thefuture!When salary associates take vacation you must fill out the “Sample Email”and send to payroll before the associate’s scheduled vacation to ensurethey continue to receive pay while on vacation.Payroll does not need to be informed when hourly associates take vacationor sick days.Tracking sick or bereavement days………Note: Salary associates receive 5 paid sick days per year and 3 paid bereavement days ifa family member passes away.Hourly associates receive 3 paid bereavement days if a family member passes away.Any sick days taken by hourly associates are not paid.STEP 1Revise ScheduleSTEP 2Fill out the“Time OffTracking Doc”.Look at your schedule and call in associates to cover shifts to ensure yourclub is fully staffed!Fill in the “Time Off Tracking Excel Doc” and indicate the # of sick orbereavement days they are taking.Salary AssociatesOnce the “Sick Days” column reaches 5, any other sick days taken beyondthis are unpaid and payroll would need to be notified using the “SampleEmail” that the sick days are unpaid.Salary AssociatesWhen salary associates take sick or bereavement days you must fill out the‘Sample Email’ and send it to payroll.STEP 3Notify PayrollPayroll must be notified when salary associates take sick days so that theyget paid their full salary. If payroll is not notified and the associate’s hoursshow 32 for a given week, payroll will only pay this associate based on 32hours instead of 40. The same applies if the associate takes 3 paidbereavement days.Sick days beyond 5 are unpaid and payroll will adjust the pay accordingly forsalary associates. Bereavement days beyond 3 are unpaid.Hourly AssociatesWhen hourly associates take 3 paid bereavement days you must fill out the‘Sample Email’ and send it to payroll to ensure the associate gets paid forthe 3 days. Payroll does not need to be notified when hourly associates takesick days as they are unpaid.Required Forms: Forms can be found in Public Folders under People Department >TimeOff Tracking• Team Vacation Request Form Dec 2008• Time Off Tracking Updated Dec 2008• Sample email to notify payroll of associate time off_________________________________________________________________________QuestionsPlease contact Chenelle Thibodeau in the People Dept atcthibodeau@goodlifefitness.com if you have any questions regarding time off tracking.Confidential and Proprietary Information of GoodLife Fitness Clubs | V16 October 2009 46