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ChemOffice.Com - CambridgeSoft

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Chapter 20: Working with Data<br />

Overview<br />

Working with data includes:<br />

• “Opening Databases”<br />

• “Browsing Databases”<br />

• “Creating a Database”<br />

• “Creating a Portal Database”<br />

• “Entering Data into a Database”<br />

• “Editing Data”<br />

• “Changing the Database Scheme”<br />

You work with data within ChemFinder by entering<br />

it into a database, editing it, and interfacing with<br />

ChemDraw and Chem3D.<br />

You can perform all of these functions on data<br />

using the commands in the menus, or you can use<br />

the buttons in the Record toolbar for most of these<br />

functions.<br />

Add<br />

Record<br />

<strong>Com</strong>mit<br />

Changes<br />

Omit<br />

Record<br />

• Secured access—you must open the database<br />

with a user name and password. You are<br />

subject to the security restrictions applied to<br />

the database.<br />

NOTE: Earlier versions of ChemFinder cannot read<br />

ChemFinder 7.0 .cfw files.<br />

Read-Only Access<br />

Any of the following conditions determine whether<br />

a database opens in read-only mode:<br />

• If the component files (extensions .cfw, .mdb,<br />

.ldb, .mst, .msi) have read-only attributes.<br />

• If the files are on read-only media, such as<br />

CD-ROM.<br />

• If you select Read-only in the File Open dialog<br />

box when you open a form or database.<br />

When you open a read-only database, the following<br />

conditions apply:<br />

• READ appears in the status line.<br />

• You can not modify data in text or structure<br />

boxes.<br />

ChemFinder<br />

Undo<br />

Changes<br />

Delete<br />

Record<br />

Opening Databases<br />

When you open a database in ChemFinder, you can<br />

access the data in any of three ways:<br />

• Normal access—you can read and write data.<br />

• Read-Only access—you can read but not<br />

write data. The database is write-protected.<br />

NOTE: If only the form (.cfw) file is set to read-only<br />

READ does not appear on the status line and the database<br />

can be modified.<br />

Multi-user Access<br />

If a database resides on a network, more than one<br />

ChemFinder user may access it at the same time.<br />

Each user can view, print, or modify records<br />

independently of the others.<br />

<strong>ChemOffice</strong> 2005/ChemFinder Working with Data • 283<br />

Opening Databases

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