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ChemOffice.Com - CambridgeSoft

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Administrator<br />

atoms contained in the structure. Implicit<br />

hydrogens are not counted. Sorting the formula<br />

field orders the records by increasing C-H-N count<br />

(for compounds containing carbon) followed<br />

alphabetically by any other elements. Formulas for<br />

compounds without carbon are sorted in<br />

alphabetical order. Sorting text fields such as<br />

molecular name sorts the records alphabetically.<br />

After sorting, the database must be reset to its<br />

original state before you can update it.<br />

NOTE: You cannot edit records sorted by formula or<br />

molecular weight. However, if you attempt to sort one of these<br />

fields, ChemFinder offers to set up a database (a portal<br />

database) which allows the operation. For details, see<br />

“Attaching Tables from Other Applications” on page 289.<br />

Sorting Fields<br />

To sort a field:<br />

• Right-click in the field you want to sort, point<br />

to Sort, and then choose Ascending or<br />

Descending.<br />

Sorting from the Data Table<br />

Sorting in Reverse Order<br />

To sort a column in reverse order:<br />

• Double-click on the table header again.<br />

NOTE: There is also a context menu option for sorting in<br />

Data Table view. Right-click in a column and choose Sort<br />

Column.<br />

Sorting Languages Other Than English<br />

Text that you sort must be in the same language as<br />

default language of the system on which the<br />

database was created, or an incorrect sort order can<br />

occur.<br />

The ChemFinder sample databases, created in<br />

English, can be sorted correctly using the following<br />

languages:<br />

• English<br />

• German<br />

• French<br />

• Portuguese<br />

• Italian<br />

• Modern Spanish<br />

To sort directly from the Data Table:<br />

1. From the View menu, choose Data Table.<br />

2. In the Data Table, double-click on the table<br />

header of the field you want to sort.<br />

If you want to sort text in a different language than<br />

the one in which the database was created, perform<br />

the following procedure:<br />

1. On a computer using the same language as the<br />

text you want to sort, open MS Access.<br />

2. Open the .mdb file you want to sort.<br />

3. <strong>Com</strong>pact the database: on the Tools menu,<br />

point to Database Utilities, and click <strong>Com</strong>pact<br />

Database.<br />

4. After the database is compacted, close MS<br />

Access.<br />

The correct sort information is written into the<br />

database. When you perform a sort in<br />

ChemFinder, the sort order will be correct.<br />

296•Working with Data<br />

<strong>CambridgeSoft</strong><br />

Editing Data

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