School Improvement - Louisiana Department of Education

DIG TEAM LEADER INSTRUCTIONS
Coordinating and Conducting the Quarterly Evaluation
Before Site Visit:
1. Contact school to arrange site visit date at a time when there are no scheduled field trips,
convocations, school‐wide tests, or other special events.
Obtain a faculty roster with room numbers.
Obtain a schedule of classes.
Obtain a school map.
Obtain a copy of the SIP that was written the previous year (for implementation in the current
year), and distribute copies to other team members, with instructions that each member must
thoroughly review the SIP prior to the visit.
Inform the principal that the following documentation should be available on the day of the site
visit.
a. From the school leader:
- School Improvement Plan with Data Notebook
- Evidence of all professional development activities and School Improvement
Team meetings that have been conducted as indicated in the SIP (agendas,
rosters, meeting minutes, logs, sign in sheets, enrollment in programs)
- Evidence of Family and Community Involvement activities
b. From the teachers:
- Each teacher in the school is required to have the current day’s lesson plan,
plus previous additional 3‐5 previous lesson plans available for review. The
classroom observer(s) will be looking for evidence of how the scientifically
based research strategy identified in the SIP has been implemented in their
classroom.
- Copies of teacher‐made assessments that provide evidence that the planned
scientifically based research strategy are being implemented
- Samples of student work related to instructional strategies
Inform the principal that you will be sending teacher questionnaires for the principal to distribute
state very clearly that a member will personally pick up the questionnaires from the teachers the
day of the fourth‐quarter site visit.
2. Send, as follow‐up, the list of required documentation for the site visit.
3. Send teacher questionnaires to the school at least one week prior to the fourth‐quarter site visit.
4. Develop schedule for site visit. (The following page provides a sample schedule.)
5. Team leader should fill in the scientifically based research strategies and indicators on all forms requiring
such information, prior to visit.
During Site Visit:
1. Based on the team leader’s designed schedule, team members will conduct:
Teacher observations
Site visit school climate observations
Review the summary of documentation
2. Fourth‐quarter visits will also include:
Teacher Questionnaire
School Administrator Interview
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