KIRTLAND AIR FORCE BASE ALBUQUERQUE, NEW MEXICO ...

APPENDIX C
When sample analyses and necessary QA checks have been completed in the laboratory, the
unused portion of the sample and the sample container must be disposed of as required.
The laboratory will maintain records of all identifying sample labels and other QA
documentation. Samples received by the laboratory will be retained until analyses and QA
checks are completed.
2.19 Record-keeping
6.1.3 Field Records
Field records include completed copies of the C-O-C records, the project log book(s), photographs, video
tapes, documentation of reagent sources (i.e., decontamination water, preservatives, standards for field
analyses), field sampling forms, soil boring logs, well construction logs, and copies of the completed
shipping forms, as applicable.
A bound field logbook will be maintained by the sampling team leader to provide daily records of
significant events, observations, and measurements during field investigations. All entries will be signed
and dated. Designated members of the field investigation team are to will also be assigned a log book,
which will be kept as permanent records in the project file.
Field logbooks are intended to provide sufficient data and observations to enable participants to
reconstruct events that occurred during field projects. The field logbook entries will be factual, detailed,
and objective. A numbering system will be assigned to field notebooks for ease of reference and
reconstruction of field events. A record of the numbering system and the individuals assigned field
logbooks will also be maintained.
Unless restricted by weather conditions, all original data recorded in field logbooks and on sample labels,
C-O-C records, and receipt-for-samples forms are written in waterproof black ink. These accountable,
serialized documents will not be destroyed or thrown away, even if they are illegible or contain
inaccuracies that require a replacement document.
If an error is made on an accountable document assigned to one person, that individual may make
corrections by crossing out the error, entering the correct information. The erroneous information will
not be obliterated. Any error discovered on an accountable document will be corrected by the person
who made the entry. All corrections will be initialed by the person who made the entry and dated.
For all photographs taken, a photographic log will be maintained to record the date, time, subject, frame
and roll number (if applicable), and name of the photographer.
6.1.4 Laboratory Data Deliverables
Laboratories will submit all sample results and QC information as required by their contract and projectspecific
requirements. The deliverables may include a hardcopy data package including instrument data,
and also electronic data files. Electronic data formats may include Environmental Resources Program
Information Management System (ERPIMS) data deliverables, or laboratory standard electronic data
files. The laboratory will also comply with data archiving as required by the contract.
Two levels of hardcopy data package deliverables are defined for environmental restoration activities at
Kirtland AFB, screening and definitive. Deliverables for each level are described in the following
Kirtland AFB
Quality Assurance Project Plan C-34 April 2004