Part 2 - LA84 Foundation

cm, one SLOOC flag and six Seoul
city flags were placed.
The materials secured for the reception
affairs covered a total of 613,306
pieces in 131kinds, including desks,
chairs, copiers, typewriters, communications
equipment, various office supplies
and computer equipment.
Computerization of reception
affairs
Reception affairs are complex, calling
for the classification of guests by
nationality, category and group, and
dealing with the arrivals and departures
by day. The SLOOC therefore
utilized a computer system to process
the reception for arrivals and
departures.
At the beginning stage of the computerization,
the equipment required
in the Reception Operation Headquarters
included 13 CRTs and 13 PRTs,
but only six were allocated due to the
shortage of the computer equipment
secured by the SLOOC. Three units
which were considered indispensable
were leased.
The computerization operated by a
total of 22 computer personnel con-
Organization of Reception Operation Headquarters
Commissioner
cerned: 1) the publication and distribution
of projected data on arrivals and
departures, 2) the publication and distribution
of data on projected daily
arrivals and departures, and 3) the
confirmation of daily changes.
Input items for computerization
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• Numbers: In the case of VIPs, individual
number on the list of the projected VIPs
was used.
• Group and position: Memberships of IFs
and position
• Names and sexes
• Categories and ID numbers: Accreditation
categories classified by the SLOOC,
and ID numbers
• Nationality: Nationality of individual was
used regardless of the names of NOC
• Occupation: Position involved in the
participation in the Olympics and sports
involved
• Date of arrivals and flights: Scheduled
date of arrival and flight details
• Date of departure and flights: Scheduled
date of departure and flight details
• Remarks: For VIPs, companions and
cargo were noted.
Secretary-General
Director/
Operation Center
Director-General/
Reception Support
Director-General/
Airport Reception
Director-General/
Harbor Reception
Operation Center
Manager
Security Manager
2
16.1.3
—————————————–
VIP Reception
Eligibility of reception and
procedures
Official participants such as VIPs,
athletes and officials, and invitees
were accorded international routines
of protocol and reception with respect
to security during their arrival and
departure, the reduction of waiting
times, simplicity of procedures and
guide services. The reception was
based on different standard of protocol
according to how the VIPs, general
Olympic Family and other guests were
classified in terms of personal status
and position.
Arriving and departing VIPs were classified
into those eligible to use the
special VIP room and those who could
use the ordinary VIP room. Eligible for
the special VIP room were the IOC
president, ANOC president, ASOIF
president, heads of state and prime
ministers.
Director/
Reception Support
Director/
Olympic Hall Protocol
Director/
VIP Reception
Director/
Airport Reception
Director/
Harbor Reception
The reception procedures for special
VIPs included presentation of flower
bouquet as they arrived, guidance into
the special VIP room on the third floor
of terminal through a red carpeted
hallway, and the processing of
procedural papers done on their
behalf as they relaxed. After going
through such procedures as press
conferences and photo-taking, they
were driven to the designated hotels
under police escort in cars provided by
the SLOOC.
Under protocol arrangement, the
president of the SLOOC, sports
minister, Seoul mayor, KOC president,
and the superintendent of the Reception
Operation Headquarters were
required to greet and send off the IOC
president.
2. Kimpo Airport Reception Center
staffers helping Olympic Family members
with entry and exit procedures, customs
clearance and transportation guidance.
Family Manager 2, Center
Accreditation Operations
Airport Transportation
Manager
General Affairs
Manager
Reception Manager,
Seoul Airport
Press & Broadcasting
Support Manager
Reception Manager,
Kimhae Airport
Reception Manager,
Kimpo Airport I
Reception Manager,
Kimpo Airport
Reception Manager,
Inchon Harbor
Reception Officer/
Pusan Harbor