Part 2 - LA84 Foundation

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19. Olympic Village
8. Flag-raising ceremonies were held 58
times between September 5 and 20; flags
were hoisted as the country's national
anthem was played, words of welcome
were presented by Kim Yong-shik, the
Olympic Village Mayor (shown at center), a
reply was made by the delegation
representative, and then gifts were
conferred.
19.3
Securing and Managing
Materials
19.3.1
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Overview
Basic guidelines for materials
management of the Olympic Village
were to: 1) determine an appropriate
materials support system for
managing the Olympic Village;
2) supply materials appropriate for the
specific purpose in an economic
manner; 3) effectively manage needed
materials in proper time, place and
amount; and, 4) efficiently and accurately
recover and return used
materials after the Games.
Under these guidelines, a basic
materials supply and demand plan
was worked out in March 1987, and in
November, a "Guidebook for Materials
Management" was produced detailing
materials procurement, storage, distribution,
recovery and return.
The materials distribution system was
organized between June and August
just before the Games commenced
after a series of preparatory steps
such as selection of living quarter
furnishings, acquisition of storage
space, set-up of supply plan, pooling
computer input data, determining
various regulations and completing an
operation manual.
The Olympic Village administration
director oversaw the general operation
with the logistics manager supervising
the logistics supply officers and
administration officers under him. The
staff was made up of 36 Games
operation personnel and 78 people
from materials supply and transport
contractors.
19.3.2
Supply of Materials
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Various project officers were
responsible for recording and
requesting the required materials for
village operation, while the logistics
supply officer processed information
on required items according to a
standardized list of article types,
making sure that departmental
requests did not overlap.
The Olympic Village Headquarters
minimized the budget and expenses in
securing the materials by relying as
much as possible on articles used
during the Seoul Asian Games. Orders
were referred to the Logistics
Department, but for items that were
newly or additionally required, the
headquarters made its own purchases
and reported them to the Logistics
Support Unit.
The Logistics Department made
careful surveys of size and quality
prior to the delivery of materials.
Decisions were made after consultations
with each department officers to
make sure the regulations and design
were appropriate for the village and in
accordance with supply plans. Such
consultations were reflected in the
Olympic marketing program and at the
time of purchase.
Special attention was paid to reducing
expenses when securing materials.
Free leasing was preferred, followed
by Olympic marketing program
contributions, paid lease, and, finally,
purchase. A total of 2.66 million
articles of 288 different kinds were
acquired for the village, valued at 7.7
billion won.
The Office of Supply and the Defense
Ministry supplied, free of charge, 39
types of articles, including desks,
chairs, blankets and mattresses,
amounting to 40 million won's worth.
Sixty other types of articles, valued at
1.42 billion won, such as household
electronics goods, cosmetics, office
equipment and audio equipment, were
acquired through the Olympic
marketing program.
Beds, dining tables and safes were
among 20 items that were leased for a
total payment of 1.9 billion won, while
3.24 billion won was spent for
purchasing curtains, bedspreads,
sheets, closets and other lodging
necessities.
19.3.3
Management of Materials
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Supply and distribution of materials
was completed three months before
the Games began. The order of
installation, according to the
"Guidebook for Materials Management,"
placed curtains first, furniture
(beds, closets, dining tables) second,
fixtures third, household articles
fourth, and other expendable items
fifth.
Management procedures involved
each commodity management team
drawing up a distribution plan for each
area and presenting it to the Olympic
Village logistics manager 25 days
before the date needed. Logistics
supply officers would refer to this plan
to formulate a "program of distribution
date and articles" and present the
commodity request to the materials
support team 15 days before the date
needed. When the articles were
delivered to the village by the
Logistics Support Unit, Logistics
officer attached proper seals to
receipt documents and signed storage
records before the articles were put in
storage.
Storage space was secured in May
1988 and operated from June 1 to
November 30. Standard article
distribution was one bed per person; a
closet and coat hangers, a dining
table, basic furniture, TV and a
telephone per room. Blankets,
slippers, shoe brush and tissue
papers were supplied according to the
number of occupants.
Commodity distribution at NOC
delegation offices totalled 28 articles,
although differing slightly depending
on the delegation size, including office
equipment such as desks, chairs,
sofas and typewriters, as well as
telephone, TV, refrigerator, computer
and iceboxes.
Additional articles requested by individual
NOCs outside of basic
distribution were rented by the NOC
concerned. It was officially required
that applications for rental services be
made by the end of July in writing, but
requests were accepted after delegations
checked in the village as well.
There were 26 NOCs that rented a
total 1,341 items.
The rented articles were 34 electric
fans, 245 TVs, 199 refrigerators, 16
VTRs, 19 copiers, eight typewriters,
88 desks, 52 chairs, 652 folding chairs
and 37 cabinets.
19.3.4
Post-Games Disposal of
Materials
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An efficient disposal system was
sought for materials after the Games.
They were handled in five different
ways-consumption, return, donation,
sale and disposal. Items given to
individuals were left to them for
personal consumption; free and paid
lease items and those supplied
through Olympic marketing program
were returned to suppliers;
commodities with high marketability
were put up for sale; and items that
could not be reused, sold, or donated
were discarded. Items supplied to
individuals or organi-zations helping in
the Games in some way or another
were fundamentally regarded as
donations.
In handling maintenance and damage
of materials, 1) after-sale service
personnel dispatched from supplying
contractors took charge of natural
damage, 2) commodities intentionally
or erroneously damaged were compensated
according to a decision by
Post-Gams Materials Disposal
Committee. Losses incurred by NOC
were reported in compensation
documents by housing officers and/or
NOC service officers two days before
the delegation left the village. The
reports were forwarded to logistics
maintenance officer or accounting,
officer, and collection of compensation
money was handled by accounting
officer.
Commodity returns began October 4
soon after the Games concluded and
were completed by November 30. The
order of returns were high-priced and
fragile items first, beds and other
fixtures second, furniture and office
equipment third, curtains and
decorations fourth and other articles
fifth.
Articles secured through the Olympic
marketing program were returned
directly to the suppliers as stated in
the Logistics Department guidelines,
and free lease items were sorted
according to suppliers and returned
by Korea Express Co. Materials were
speedily reclaimed after the Olympics,
and 48,624 items of 38 kinds were
reutilized at the Seoul Paralympic
Games that began October 15,
including 20,200 blankets, 2,610
closets, 2,400 bedspreads and sheets
and 2,000 raincoats.