Ektron CMS400.NET User Manual

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Entering Custom Metadata NOTE Adding or Editing Metadata For example, your Web site sells motorcycle helmets. On a page that shows a particular helmet, the left column lists a collection of motorcycle drivers who use that helmet. • Image data - this standard metadata field is available to every content item. It identifies an image that can be retrieved by Ektron Markup Language’s (EKML) [$Image] and [$ImageThumbnail] variables. (EKML is described in the Ektron CMS400.NET Developer’s Guide.) An example of using Image data is a list summary that includes a photo of every item on the list. For example, your site promotes a soccer team. The list summary shows every player on the team. To the left of each player’s name is a thumbnail of his image. Metadata is more fully explained through the following topics. • ”Entering Custom Metadata” on page 78 • ”Entering Title and Keywords” on page 85 Your system administrator defines the metadata that can be added to content. The metadata being collected can be customized for each folder. When you create or update content, you can define metadata using fields that the administrator specified. In order to add metadata to content, an administrator must have created definitions for it in the language of the content. For example, each document stored in the Document Management functionality has a unique part number. Your system administrator adds a custom search field called Part Number, and specifies that only numbers can be inserted into the field. When you add a document to Ektron CMS400.NET, you access the content’s metadata and insert the correct part number for the document (illustrated below). Ektron CMS400.NET User Manual, Version 7.5 78
NOTE Adding or Editing Metadata Then, anyone visiting your Web site can find that document by its part number using your Web site’s search screen. When your system administrator sets up metadata, he determines whether or not is it “publicly viewable.” If it is, the search field appears on the search screen that site visitors use along with the search screen in the Ektron CMS400.NET Workarea. If the data is not publicly viewable, it only appears on the Workarea search screen. Entering or Editing Metadata WARNING! To enter or edit content’s metadata, follow these steps. You may only edit metadata of content that is published, checked in, or checked out by you. Ektron CMS400.NET User Manual, Version 7.5 79
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Ektron CMS400.NET User Manual Versi
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EKTRON, INC. SOFTWARE LICENSE AGREE
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What’s New in the 7.5 Release Wha
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What’s New in the 7.5 Release •
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Securing Ektron CMS400.NET Security
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ServerControlWS.asmx password to Bu
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Table of Contents What’s New in t
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The View Content Difference Screen
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Blog Properties ...................
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Deleting a Table ..................
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Using Bookmarks....................
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Introduction to Ektron CMS400.NET W
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Introduction to Ektron CMS400.NET Y
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Introduction to Ektron CMS400.NET B
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Types of Content Introduction to Ek
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Editing Content Finding Content The
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Logging In and Out Prerequisites Lo
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Site Preview Button Appearance Togg
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The Workarea and Smart Desktop Acce
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The Workarea and Smart Desktop CMS4
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NOTE The Workarea and Smart Desktop
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From the Smart Desktop, you can als
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The Workarea and Smart Desktop 2. W
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Sending Instant Email The Workarea
Page 49 and 50: Modifying Instant eMail The Workare
Page 51 and 52: Working with Folders and Content In
Page 53 and 54: Each folder lists the following inf
Page 55 and 56: Menu Option Lets you create or uplo
Page 57 and 58: Menu option Lets you For more infor
Page 59 and 60: Dropdown Menu Options Viewing a Fol
Page 61 and 62: Force Check In Only appears if user
Page 63 and 64: Viewing Content 5. Continue reading
Page 65 and 66: Button or Tab Properties tab NOTE A
Page 67 and 68: Button or Tab View (language) Add -
Page 69 and 70: Viewing Content Once the content ar
Page 71 and 72: Adding HTML Content 2. Click View >
Page 73 and 74: Button Name Description Publish Pub
Page 75 and 76: NOTE NOTE Editing HTML Content If y
Page 77 and 78: 5. The editor opens with the conten
Page 79 and 80: Deleting Content NOTE NOTE Deleting
Page 81 and 82: 4. The following message appears. 5
Page 83 and 84: Button Name Description Workarea To
Page 85 and 86: Button Name Description Publish Sav
Page 87 and 88: Scheduling Content to Begin and End
Page 89 and 90: NOTE Scheduling Content to Begin an
Page 91 and 92: NOTE Scheduling Content to Begin an
Page 93 and 94: Option Can site visitors view conte
Page 95 and 96: Adding a Content Summary Adding a C
Page 97 and 98: Adding a Content Summary 6. Enter s
Page 99: Adding or Editing Metadata Adding o
Page 103 and 104: 4. Edit the metadata. Note that Add
Page 105 and 106: Adding or Editing Metadata If the r
Page 107 and 108: Entering Title and Keywords NOTE Se
Page 109 and 110: Approving/Declining Content Approvi
Page 111 and 112: Approve/Decline One Content Item Ap
Page 113 and 114: Approving/Declining Content 4. To c
Page 115 and 116: First Approver Approving/Declining
Page 117 and 118: Approving/Declining Content EditorI
Page 119 and 120: Approving/Declining Content Ektron
Page 121 and 122: Tab Shows this content IMPORTANT! E
Page 123 and 124: • highlighting in yellow added co
Page 125 and 126: Toolbar Each area is explained belo
Page 127 and 128: Option Description Compare visual a
Page 129 and 130: View Description Published Displays
Page 131 and 132: • A Web page Viewing and Restorin
Page 133 and 134: Viewing and Restoring Previous Cont
Page 135 and 136: With XSLT Without XSLT Viewing and
Page 137 and 138: The Workarea search has two tabs: T
Page 139 and 140: Search Screen Option Documents •
Page 141 and 142: • proximity of search term to beg
Page 143 and 144: NOTE • a range of created or modi
Page 145 and 146: The Noise File Specifying Match Cri
Page 147 and 148: Content ID Additional Search Criter
Page 149 and 150: Result Display Options View option
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Column Header Description Searching
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Library Folder Library Folder The l
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Library Folder 4. The sub-folders a
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3. The screen displays the followin
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The fields are described below. Lib
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Field Description NOTE Displaying S
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• ”Copying Files to the Library
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Viewing Files Field Description Lib
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Editing a File Overwriting Files NO
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Library Link Searching Library Fold
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Adding a Library File to Content NO
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Images Adding Hyperlinks Viewing Hy
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Quicklinks and Forms Library Folder
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Library Folder 6. Click the Update
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Working with HTML Forms This chapte
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Creating a New Form NOTE NOTE Worki
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Working with HTML Forms •Display
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Working with HTML Forms To modify a
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Chart Types Chart Type Description
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Working with HTML Forms Note that s
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Inserting Form Fields Working with
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Working with HTML Forms After you c
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TIP! Form Fields Working with HTML
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Field Description Default value Ins
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Fields on the Plain Text Field Dial
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NOTE Working with HTML Forms Your W
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Fields on the Password Dialog Field
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Fields on the Textarea Dialog Field
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Inserting a Choices Field Working w
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Field Description Descriptive Name
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Inserting a Select List Field Worki
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Field Description Working with HTML
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Working with HTML Forms 1. Place a
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Assigning a Task to a Form Note Wor
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Working with HTML Forms email Autom
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• a checkbox that lets you delete
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List of Submitted Values • a chec
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• - description of the form •
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Field Description Send data in XML
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Working with HTML Forms 2. Go to th
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Editing a Form’s Content Working
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Button or Tab Working with HTML For
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Working With Polls • ”Viewing a
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NOTE NOTE Working with HTML Forms T
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Working with HTML Forms 10. Once pu
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Working with HTML Forms •Title -
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Supported Types of Assets EXCEPTION
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Installing FireFox Plug In Using th
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Using the Document Management Syste
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NOTE Using the Document Management
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Drag and drop into CMS400.NET, from
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NOTE 5. The following screen appear
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NOTE You can only import files from
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NOTE 10. The following screen appea
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WARNING! Using the Document Managem
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Saving an Office Document Using the
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Menu option Edit Overwrite a manage
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Deleting a Managed File NOTES Using
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See Also: Approving Assets • ”A
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Working with Calendars Working with
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Understanding Calendars Working wit
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NOTE 2. Click the Calendars folder.
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Field Description Working with Cale
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Field Description Viewing a Calenda
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Working with Calendars From the Vie
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Adding a Calendar Event NOTE NOTE N
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Field Description Event Title Enter
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Field Description Event Type 6. Cli
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4. Finish your edits. For documenta
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3. Click the View Events ( ) button
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Editing Recurring Events Working wi
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Deleting a Single Recurring Event W
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• ”Viewing a Task’s History
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IMPORTANT! Managing Tasks The Add b
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Field Description Managing Tasks St
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You should only select a content fo
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NOTE From this screen you can perfo
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4. The Edit Task Type screen appear
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Creating a Task from the Web Site I
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Task View Options Managing Tasks 1.
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Managing Tasks Folder Displays thes
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emailing Tasks Editing a Task Colum
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NOTE Managing Tasks Several comment
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Deleting a Task Managing Tasks 3. T
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Task Module Toolbar Managing Tasks
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Blogs Ektron CMS400.NET User Manual
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Element Description Blog Workflow T
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Field Description 4. The Add a Blog
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Property or Setting Available When
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Field Description Metadata Blogs Ta
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NOTE NOTE Editing Blog Subjects NOT
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NOTE NOTE 5. Click Remove Last Subj
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NOTE The Blog Roll • Review text
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Field Description Relationship Ente
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NOTE 3. Click the Edit Properties b
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NOTE To remove any blog roll link o
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Function Permissions that affect th
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NOTE Searching Blogs The following
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Unsubscribe to a Blog Blogs A messa
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Blog Posts Blogs 4. Select the Noti
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Item Description Title The headline
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See Also: ”Blog Posts” on page
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Blogs 3. If the user creating the p
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Deleting a Blog Post NOTE NOTE Blog
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Field Description Moderate Comments
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The Comment Form NOTE See ”Contro
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NOTE Adding a Comment NOTE This lea
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Deleting a Comment Approving a Comm
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Step Windows Live Writer Setup Scre
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Step Windows Live Writer Setup Scre
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Personalizing a Web Page IMPORTANT!
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Personalizing a Web Page Personaliz
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Editing Sequence Personalizing a We
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Editing Content Personalizing a Web
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NOTE Adding Content Personalizing a
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Deleting Content Minimizing a Conte
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The Page Catalog Personalizing a We
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My Workspace My Workspace A communi
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Documents • Message Board - see
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2. Click the Manage Folder Button (
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Deleting a Folder in My Workspace >
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Creating HTML Content in My Workspa
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My Workspace Moving and Copying Con
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My Workspace 8. A dialog box appear
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. My Workspace In the Workarea, Mes
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From the Inbox, you can: • view a
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4. Click the Reply button ( ). 5. T
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Message Board My Workspace The Mess
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My Workspace • Avatar - an image
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Managing Existing Colleagues To man
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My Workspace To invite a non-site u
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Performing a Basic User Search My W
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My Workspace filter. In the tags fi
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My Workspace 1. Search for a user a
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My Workspace 2. Place a check mark
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My Workspace • view community gro
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My Workspace 3. Click the Accept Co
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Photos My Workspace 5. Click OK to
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My Workspace 2. Click the folder’
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3. Click the Add Image button ( ).
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4. Click the Share Folder button (
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NOTE Finding Collections Working wi
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NOTE NOTE Column Title Description
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Working with Collections The screen
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Note Adding a Collection NOTE •
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NOTE Working with Collections the c
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NOTE Working with Collections • c
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NOTE 9. Create the content. Working
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Reordering Collections List Working
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• a foreign edition of an existin
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Display additional content informat
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NOTE Working with Menus For more in
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Managing Menus • the Workarea, by
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Working with Menus 6. Using the fol
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Field Description Working with Menu
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Adding a Menu via the Menus Module
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NOTE Working with Menus 3. In the V
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NOTE WARNING! Working with Menus 1.
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NOTE Working with Menus 1. Follow t
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Assign this type of content to the
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NOTE 5. Click Edit from the popup m
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• navigation link on a Web page S
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Viewing a Menu Working with Menus 1
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2. The Menus Report screen displays
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Deleting a Menu Working with Menus
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NOTE Working with Menus When moving
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These capabilities are described in
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Ektron CMS400.NET System Management
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Field Description Updating Your Use
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Field Description Updating Your Use
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Online Help Accessing Online Help O
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NOTE 1. Access the Workarea. 2. Fro
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NOTE eWebEditPro+XML Toolbar Introd
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Using eWebEdit400 Introduction to e
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Button Equivalent Keystroke Select
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Button Equivalent Keystroke Italic
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Button Equivalent Keystroke Insert
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Copying from Other Applications You
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Finding Text Finding and Replacing
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Considering the Case of a Search Te
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Checking Spelling NOTE The Spelling
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Checking Spelling • If you want t
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Working with Images 4. From the fol
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• border width • border color
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Field Description Working with Imag
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Setting a Border regular size enlar
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To align Click this Alignment optio
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Using Bookmarks Creating a Bookmark
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Using Bookmarks If you leave the Ta
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Using Hyperlinks NOTE Use hyperlink
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Testing a Hyperlink Using Hyperlink
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Editing a Hyperlink Removing a Hype
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Inserting email Links You can easil
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Working with HTML Viewing and Editi
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Working with Tables Creating a Tabl
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3. Click the mouse. At this point,
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Modifying Table Properties Working
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Accessibility Lets you assign acces
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Working with Tables Alternatively,
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NOTE Working with Tables To set the
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Specifying Table Width or Height by
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Alignment Example center Working wi
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3. Select Set Table Properties. 4.
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Then, click the top left choice (ci
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Setting Table Borders Border type U
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1. Click the question mark in the t
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NOTE Working with Tables 5. Use the
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Modifying a Single Cell Modifying S
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Deleting a Cell Working with Table
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5. A color selection box appears. 6
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Spanning More than One Row or Colum
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Splitting a Cell To set cell alignm
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Word Wrap Working with Table Cells
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Assigning Cell Padding and Spacing
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Accessibility Dialog 4. Click Set T
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Working with Table Cells 1. Select
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Working with HTML Forms This chapte
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NOTE NOTE NOTE Working with HTML Fo
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Composing the Postback Message Work
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Working with HTML Forms To modify a
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Working with HTML Forms 3. Choose w
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Chart Type Description Sample Combi
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The Form Toolbar Options Adding a F
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Button or Tab Description Working w
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Inserting a Checkbox Field Fields o
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3. Click the Text field button ( ).
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Fields on the Text Field Dialog - V
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Option Characteristics of Valid Res
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Option Characteristics of Valid Res
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NOTE - maximum length (usually for
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Working with HTML Forms 7. Click Ma
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Inserting a Choices Field Working w
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Field Description Inserting a Calen
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Field Description Fields on the Cal
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Toolbar Button Working with HTML Fo
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Implementing a Form on a Web Page A
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Task Information Working with HTML
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NOTE Working With Polls Working wit
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NOTE NOTE Working with HTML Forms
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Working with HTML Forms 10. Once pu
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Working with HTML Forms 5. Choose B
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Using eWebEditPro+XML Introduction
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Creating a Sample Web Page To creat
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Changing the Size of Text Creating
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Toolbar Buttons • To select a sin
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Button Equivalent Keystroke Copy Pa
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Button Equivalent Keystroke Data De
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Button Equivalent Keystroke Backgro
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Button Function Below Text Text Dir
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Miscellaneous Toolbar Button Equiva
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Customizing Your Toolbar The eWebEd
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Removing or Adding Menu Items NOTE
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Using the Customize Toolbar Dialog
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2. Right click the mouse. 3. A drop
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Changing the Menu’s Orientation T
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The Context Sensitive Menu Menu Opt
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Using eWebEditPro+XML’s Advanced
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Finding and Replacing Text NOTE Fin
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To search from the cursor location
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Checking Spelling The eWebEditPro+X
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The Spelling Dialog Box The Spellin
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Checking Spelling Specifically, you
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Editing in Microsoft Word 8. When d
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Inserting Images To insert a pictur
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Inserting Images You can also acces
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Inserting Images Pictures that you
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NOTE Inserting Images 3. Click in t
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You can also use the Picture Proper
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Aligning the Picture dialog box. He
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To align Click this in the Alignmen
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Inserting Images For information ab
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Editing Images NOTE Using WebImageF
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Saving the Image Editing Images Onc
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Toolbar Button View Menu Options To
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Annotation Menu Options Toolbar But
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Choose Color Standard Toolbar Butto
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Color Depth Standard Toolbar Button
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Copy Standard Toolbar Button Descri
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Dialog Box Exit Standard Toolbar Bu
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Horizontal Flip Standard Toolbar Bu
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Open Standard Toolbar Button Descri
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Dialog Box Paste as New Image Stand
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Rectangle Standard Toolbar Button D
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Rotate Standard Toolbar Button Desc
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Dialog Box Select Standard Toolbar
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Editing Images The following table
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Undo Standard Toolbar Button Descri
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Introduction to Tables Sometimes, t
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Deleting a Table When creating a ta
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Table Dialog Boxes and Menus This s
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The Table Properties Dialog Box Tab
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The Cell Properties Dialog Box Tabl
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Table Dialog Boxes and Menus All it
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Manipulating Your Table’s Format
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NOTE Manipulating Your Table’s Fo
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Specifying Table Width by Pixels Ma
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the Width field. Specifying Horizon
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Specifying a Table’s Background C
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Specifying a Background Image for a
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Inserting a Cell Working with Table
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Before After Setting a Cell’s Bor
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Working with Table Cells 2. Click T
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Working with Table Cells • If the
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Spanning More than One Row or Colum
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Setting Vertical Alignment Working
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Splitting a Cell 6. Click your choi
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Word Wrap 2. Click the Insert Table
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Assigning Cell Spacing Working with
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1. Select the bookmark text or imag
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Changing the Destination Window Usi
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Using a Quicklink Using Hyperlinks
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Testing a Hyperlink Using Hyperlink
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Removing a Hyperlink Using Hyperlin
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Working with HTML 2. The HTML code
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Inserting Content from MS Office Wo
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Using the Wiki Button Using Ektron
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Using Ektron CMS400.NET’s Wiki Fe
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Using Ektron CMS400.NET’s Wiki Fe
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Using eWebEditPro+XML without a Mou
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Section 508 Tables Section 508 Comp
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NOTE 3. Click the Tables button ( )
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Section 508 Compliance After you co
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Field Description Section 508 Compl
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WARNING! Inserting Comments within
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Inserting Comments within Content 1
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Letter Border Color D Pending Delet
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Appendix A: Content Statuses Button
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Submitted Content Appendix A: Conte
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Button Name Description The table b
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Index Note: All eWebEdit400 entries
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document, document management featu
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emoving 773 testing 771 to a bookma
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searchable properties creating 79 e
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