Ektron CMS400.NET User Manual

Using the Document
Management System
The Document Management System (DMS) lets you import
Microsoft Office files along with other types of files into Ektron
CMS400.NET. (Non-Office files are known as managed files.)
Collectively, these files are known as assets.
After being saved to Ektron CMS400.NET, assets can be updated
and tracked like HTML and XML content. If you’re familiar with how
content is handled, most of what you know applies to assets. For
example, assets
• can be stored in folders with other content, or in separate
folders that you create just for them
• are assigned content ID numbers
• can have summary, metadata, comment, task, schedule, and
taxonomy information
• inherit permissions and approvals from their folder properties
• progress through the workflow (check out, check in, publish)
• retain a history so you can restore earlier versions
• can be searched
• support foreign language editions
• can have a task assigned to them
• appear on content reports
• update the Smart Desktop listing of files awaiting approval,
checked out, tasks, to expire
When an asset is imported to the CMS then saved, a copy of it is
saved to the Document Management server. Then, whenever a
user edits and saves the asset, a new copy is stored. In this way,
you can review and, if needed, restore a prior version.
Ektron CMS400.NET User Manual, Version 7.5 222