Ektron CMS400.NET User Manual

Using the Document Management System
4. Ektron CMS400.NET’s folders appear. The folder that contains
the Word document is the default folder. Select that or any
other Ektron CMS400.NET folder.
5. In the Save as Type field, select Web page (*.htm, *.html) or
Web Page, filtered (*.htm, *.html). See Also: ”Saving an
Office Document as a Web Page” on page 250.
6. Click the Save button.
7. You may be warned about formatting features not supported in
HTML. Press Continue.
8. A dialog prompts you to enter your Ektron CMS400.NET user
name and password.
9. The Office document is saved as an .html file into Ektron
CMS400.NET.
10. Close the document and exit from Office.
The status of the document depends on the approval chain and the
user who signed in when the mapped network folder was created.
Working with Managed Files
• If you are the last approver, or if there is no approval chain, its
status is Approved.
• If there is an approval chain and you are not the last approver,
its status is Checked In (I).
Ektron CMS400.NET can also track and manage any non-Office
type of file that runs on your computer (for example, .PDF, .gif and
.zip).
You use a host application to create the file. For example, you
might use Photoshop to create a .jpg file. Next, save it to Ektron
CMS400.NET using any method explained in ”Importing Office
Documents” on page 230. While importing, add supporting
information, such as summary, metadata, taxonomy category and
schedule. Use standard toolbar buttons to perform actions like
view history, submit for publishing, and delete.
If you want to edit a managed file, use the Check out and Save
As menu option to place a copy of it on your computer. Then, edit it
using the host application. When done, drag and drop the changed
file to Ektron CMS400.NET.
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