Agenda - City of Santa Monica

Contractor Selection
On July 19, 2012, the City published Notices Inviting Bids for construction services for
the Universally Accessible Playground Project. The bid was posted on the City’s on-line
bidding site and notices were advertised in the Santa Monica Daily Press in accordance
with City Charter and Municipal Code provisions. Over 750 vendors were notified and
49 prospective bidders made requests for bid documents. Three bids were received
and publicly opened on August 9, 2012. The bids were evaluated based on price, direct
experience on similar projects, record performing public sector work, hourly rates for
services, understanding of the project’s scope, approach to the work, qualifications of
proposed staff, and scheduling of project activities. Based on these criteria, Micon
Construction, Inc. was recommended as the best bidder to provide construction
services for the Universally Accessible Playground Project.
Discussion
Unforeseen Conditions
Due to unforeseen conditions and additional requirements encountered during
construction, the scope of work required has increased. The total cost for unforeseen
conditions and additional requirements is $46,305 and includes:
• The project was bid by contractors before construction documents had been
approved by Building & Safety in order to meet CDGB funding requirements to
commit grant funds before the end of Fiscal Year 2012-13. After Micon
Construction, Inc. was selected, a number of plan check changes were made to
the scope of work which increased project costs. These plan check changes
include: an increased size and strength of the structural foundations, redesigned
entranceway, ramp and gate, and more slip resistant concrete sidewalk finishes.
Inaccurate soil quantity estimates included with the construction documents
resulted in additional soil removal costs.
• Old, buried concrete footings, wooden piles and steel structures were
encountered on the site.
Alternate Bid Items
The community engagement process included a community workshop, a focus group,
outreach to the special education and preschool communities, coordination with the
Disabilities and Recreation & Parks Commissions and on-going outreach to the
immediate neighbors of the project site (Sea Colony condominium complex). The
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