Agenda - City of Santa Monica

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City Council Report To: From: Subject: City Council Meeting: May 14, 2013 Agenda Item: 3-H Mayor and City Council Martin Pastucha, Director of Public Works Bid Award for Purchase of Nine Police Motorcycles Recommended Action Staff recommends that the City Council award Bid #F4049 for the purchase and delivery of nine police motorcycles to Hollister Honda, a C alifornia-based company, in the amount of $234,433. Executive Summary This purchase would replace nine motorcycles that have reached the end of their useful life. In January 2013, the City solicited bids for the purchase of nine new and unused Honda police motorcycles. A fter reviewing the four bids received, staff recommends Hollister Honda as the best bidder for the purchase and delivery of nine police motorcycles in the amount of $234,433. Discussion The City replaces vehicles that have reached the end of their useful life through the vehicle replacement program. The nine motorcycles to be r eplaced are used by the Santa Monica Police Department Special Enforcement Division. Vendor Selection In January 2013, the City published a N otice Inviting Bids to furnish and deliver nine new and unused Honda police motorcycles. The bid was posted on the City’s on-line bidding site and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. Four bids were received and publicly opened on February 15, 2013 per Attachment A. The bids were evaluated based on price, ability to deliver, and quality of product. 1
Only two of the four companies that competed submitted bid packages referencing a Honda motorcycle. Of the two companies that submitted bids for the referenced Honda police motorcycle, Hollister Honda offered the lowest price and the shortest delivery window and ha d no bidder’s exceptions associated with their bid package. The City previously purchased two multipurpose utility vehicles (MUVs) from Hollister Honda (for the Police Department) with positive results. Based upon these criteria, Hollister Honda is recommended as the best bidder for the purchase of these vehicles in accordance with City specifications. Currently, Fleet Management does not service the City’s motorcycles. Normal service and any applicable warranty service for the Honda motorcycles could be provided by any authorized Honda service center regardless of where the motorcycles are purchased. The nearest Honda motorcycle service centers are in Marina Del Rey, Inglewood and Hollywood. Financial Impacts & Budget Actions The purchase order amount to be awarded to Hollister Honda is for an amount not to exceed $ 234,433. Funds are available in the FY2012-13 Capital Improvement Program budget in account C540167.589200. Prepared by: David Lasher, Administrative Analyst Approved: Forwarded to Council: Martin Pastucha Director of Public Works Rod Gould City Manager Attachments: A – Summary of Bids 2
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CITY OF SANTA MONICA REGULAR CITY C
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3-G: 3-H: 3-I: 3-J: Award Bid for t
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and Virginia Avenue; 34 th Street b
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(NOT APPROVED) CITY OF SANTA MONICA
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CONSENT CALENDAR: All items were co
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AYES: Councilmembers McKeown, Winte
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ANNOUNCEMENTS Upon returning, Mayor
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City of Santa Monica SEMS/NIMS Mult
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City Disclaimer: This Multi Hazard
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Multi Hazard Functional Emergency P
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GENERAL This Multi Hazard Functiona
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Automatically on receipt of an atta
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PLAN RECORD OF REVISIONS Date Secti
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Mitigation Phase Mitigation efforts
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Care and shelter operations. Perime
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Disaster Animal Care Considerations
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STANDARDIZED EMERGENCY MANAGEMENT S
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Identification of special districts
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the response phase. During the reco
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SEMS EOC Organization SEMS regulati
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Major Concepts of SEMS Organization
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NATIONAL INCIDENT MANAGEMENT SYSTEM
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The NIMS identifies the requirement
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The City EOC will communicate situa
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All existing city and departmental
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SEMS/NIMS RESPONSIBILITIES CHART Ma
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Obtain briefing from whatever sourc
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Confer with EOC Operations Section
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Define priority actions to be accom
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LIAISON OFFICER SUPERVISOR: EOC Dir
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Anticipate potential situation chan
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EOC COORDINATOR SUPERVISOR: EOC Dir
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Establish operating procedure with
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SAFETY OFFICER SUPERVISOR: EOC Dire
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Ensure that your personnel and equi
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LEGAL OFFICER SUPERVISOR: EOC Direc
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Ensure that your personnel and equi
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Determine your personal operating l
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Deactivation Ensure that all requi
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Open and maintain a position activi
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Deactivation Coordinate deactivati
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Report to EOC Director. Obtain a b
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of information. Provide necessary w
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and quantities of clothing, food, m
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OPERATIONS SECTION Purpose To enhan
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SEMS/NIMS RESPONSIBILITES CHART Man
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Review your position responsibiliti
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Keep up to date on situation and re
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Conduct periodic EOC Operations Sec
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Ascertain if all key Fire Departmen
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Ensure that all your Branch/Unit pe
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LAW BRANCH SUPERVISOR: EOC Operatio
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Obtain regular briefings from field
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Radio stations carrying instruction
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Consider vehicle security and parki
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MED/HEALTH BRANCH SUPERVISOR: EOC O
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Precise information is essential to
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Provide to the PIO the locations of
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CARE AND SHELTER BRANCH SUPERVISOR:
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Activation Check in upon arrival a
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Refer all media contacts to your EO
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PUBLIC WORKS BRANCH SUPERVISOR: Ope
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Using activity log maintain all req
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In coordination with the Los Angele
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In coordination with the Logistics
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BUILDING AND SAFETY BRANCH SUPERVIS
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Based on the situation as known or
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Congregate care facilities (includi
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PLANNING SECTION Purpose The Planni
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SEMS/NIMS ORGANIZATION CHART EOC Di
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PLANNING SECTION CHIEF SUPERVISOR:
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Procedural instructions for obtaini
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Use face-to-face communication in t
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RESOURCES UNIT SUPERVISOR: EOC Plan
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SITUATION STATUS UNIT SUPERVISOR: E
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Provide periodic situation or statu
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Determine weather conditions; curre
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DOCUMENTATION UNIT SUPERVISOR: EOC
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Keep up to date on the situation an
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DAMAGE ASSESSMENT UNIT SUPERVISOR:
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ADVANCE PLANNING UNIT SUPERVISOR: E
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RECOVERY PLANNING UNIT SUPERVISOR:
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Ensure that all relevant communicat
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Coordinate with City Manager’s Of
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DEMOBILIZATION UNIT SUPERVISOR: EOC
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Review situation reports as they ar
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TECHNICAL SPECIALIST SUPERVISOR: EO
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LOGISTICS SECTION Purpose To enhanc
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SEMS/NIMS RESPONSIBILITIES CHART Ma
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LOGISTICS SECTION CHIEF SUPERVISOR:
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Open and maintain Section logs. Us
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Meet with EOC Finance/Administratio
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INFORMATION SYSTEMS BRANCH SUPERVIS
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ACCESS AND FUNCTIONAL NEEDS COORDIN
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End of Shift Actions Participate i
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COMMUNICATIONS UNIT SUPERVISOR: Inf
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Monitor your Branch/Unit activities
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COMPUTER UNIT SUPERVISOR: Informati
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TRANSPORTATION UNIT SUPERVISOR: EOC
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communications. Determine and anti
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PERSONNEL UNIT SUPERVISOR: EOC Logi
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PROCUREMENT UNIT SUPERVISOR: EOC Lo
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General Operational Duties Develop
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Assemble resource documents that wi
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FACILITIES UNIT SUPERVISOR: EOC Log
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Deactivate the EOC Facilities Unit
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FINANCE SECTION Purpose This Sectio
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FINANCE/ADMINISTRATION SECTION CHIE
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General Operational Duties Open an
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PURCHASING UNIT SUPERVISOR: Finance
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Deactivation Brief incoming person
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COST RECOVERY DOCUMENTATION UNIT SU
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Upon proclamation of a disaster, co
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TIME UNIT SUPERVISOR: Finance/Admin
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Ensure that all employee identifica
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COMPENSATION/CLAIMS UNIT SUPERVISOR
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Keep the Section Chief advised of y
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COST ANALYSIS UNIT SUPERVISOR: Fina
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Submit completed logs, time cards,
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THREAT SUMMARY AND ASSESSMENT FOR C
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Threat Assessment 5: Transportation
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THREAT ASSESSMENT 1 - MAJOR EARTHQU
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The 1994 Northridge Earthquake The
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Scientists have stated that such de
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Santa Monica-UCLA Medical Center ha
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The Fire Department’s radio syste
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determine response and recovery nee
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The City’s Moss Avenue Pumping St
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ATTACHMENT 2 EARTHQUAKE PLANNING SC
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THREAT ASSESSMENT 2 - HAZARDOUS MAT
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LOS ANGELES COUNTY FREEWAY MAP 273
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THREAT ASSESSMENT 3 - SEVERE STORMS
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THREAT ASSESSMENT 4 - RESERVOIR/DAM
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THREAT ASSESSMENT 5 - TRANSPORTATIO
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Airport Administration Building ser
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ATTACHMENT 9 LOCAL AIRPORTS 283
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THREAT ASSESSMENT 7 - CIVIL UNREST
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THREAT ASSESSMENT 8 - TERRORISM Gen
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WMD Hazard Agents Weapons of mass d
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Conventional bombs have been used t
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Emergency Response Actions Response
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THREAT ASSESSMENT 10 - TSUNAMI What
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designated ―Tsunami Inundation Zo
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CITY OF SANTA MONICA RESPONSIBILITI
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CITY OF SANTA MONICA TSUNAMI INUNDA
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THREAT ASSESSMENT 11 - FIRE General
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Drought Recent concerns about the e
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THREAT ASSESSMENT 12 - LANDSLIDES G
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THREAT ASSESSMENT 13 - WINDSTORMS G
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Specific Situation Utilities Histor
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Existing Windstorm Mitigation Activ
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MUTUAL AID The foundation of Califo
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MUTUAL AID REGION EMERGENCY MANAGEM
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CITY OF SANTA MONICA'S MUTUAL AID A
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MUTUAL AID COORDINATORS: GENERAL FL
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Subsequent Contact (No OARRS) Copy
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325
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EMERGENCY OPERATIONS Concept of Ope
Page 345 and 346: CHART 1 − SEMS/NIMS EOC FUNCTION
Page 347 and 348: Emergency Operations Center (EOC) I
Page 349 and 350: Emergency Operations Center The EOC
Page 351 and 352: City Manager Assistant City Manager
Page 353 and 354: Resource Request Process When a dis
Page 355 and 356: CITY OF SANTA MONICA’S EMERGENCY
Page 357 and 358: CITY OF SANTA MONICA’S EOC ACTIVA
Page 359 and 360: EMPLOYEE RESPONSE: If a disaster oc
Page 361 and 362: esponse and increase available reso
Page 363 and 364: Assessing need for mutual aid assis
Page 365 and 366: CONTINUITY OF GOVERNMENT Purpose A
Page 367 and 368: Second Alternate: Emergency Manager
Page 369 and 370: EMERGENCY PROCLAMATION PROCESS Gene
Page 371 and 372: Whenever the Governor proclaims a S
Page 373 and 374: SUPPORTING DOCUMENTATION CONTENTS A
Page 375 and 376: c. The Public Information Officer G
Page 377 and 378: and staff presenting their school i
Page 379 and 380: City Council Report City Council Me
Page 381 and 382: Discussion On September 10, 2012, t
Page 383 and 384: discovered as opposed to paying con
Page 385 and 386: Discussion Annual street and sidewa
Page 387 and 388: two construction notices. The first
Page 389 and 390: ALTA WILSHIRE AVE BLVD PACIFIC SHEE
Page 391 and 392: Contractor Selection On July 19, 20
Page 393 and 394: City Council Report To: From: Subje
Page 395: Attachment A ‐ Pricing Bid No.: 4
Page 401 and 402: The bids were evaluated on competit
Page 405 and 406: ATTACHMENT A Bid No.: 4025 Bid Clos
Page 407 and 408: determined that not all of the Anim
Page 409 and 410: City Council Report To: Mayor and C
Page 411 and 412: Advisory Committee A volunteer advi
Page 413 and 414: Figure 1. Demand Analysis: Comparis
Page 415 and 416: capacity, rainwater harvesting and
Page 417 and 418: Table 1. Water Conservation Program
Page 419 and 420: Additional Local Groundwater Opport
Page 421 and 422: Beyond the additional local groundw
Page 423 and 424: Figure 5. Proposed Recycled Water S
Page 425 and 426: Figure 6. Water Supply and Demand C
Page 427 and 428: The State formula for calculating G
Page 429 and 430: potential risk of litigation. A t C
Page 431 and 432: Community benefits have been negoti
Page 433 and 434: Existing Conditions: Mid-block on w
Page 435 and 436: Second Street Elevation Located in
Page 437 and 438: 15’-0” 15’-0” The ground fl
Page 439 and 440: alconies provide added depth, varia
Page 441 and 442: Architecture Review Board - Concept
Page 443 and 444: Zoning and IZO Comparison A project
Page 445 and 446: Open Space Contribution The project
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• Transit Welcome Package for Res
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Nonetheless, the Planning Commissio
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in-lieu fees established for the do
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subject to wild-land fire hazard, h
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Attachments: A. Ordinance Adopting
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CA:f\atty\muni\laws\barry\1318 2 nd
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approved. The City Manager is autho
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EXHIBIT 1 DEVELOPMENT AGREEMENT 5
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enefits including additional afford
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Recording Requested By: City of San
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5.1 Development Standards for the P
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15.7 Time .........................
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F. Developer has paid all necessary
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1.9 “Floor Area Ratio" and FAR”
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improvements, including, without li
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Restaurants are automatically to be
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from the building by one a.m. Sunda
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4. Notwithstanding the foregoing, i
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C. Public Bicycle Parking. Develope
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proportional share of the vehicle c
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outreach plan designed to notify Do
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2.7 Prohibited Activities in the En
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noise of more than thirty (30) deci
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(a) “Existing Regulations” coll
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(g) Regulations which do not impair
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7.2.1 Upon satisfaction of the cond
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of Developer and the City or their
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11.1.2 Monetary Breach. In the case
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Chapter 1.09 and 1.10 respectively
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termination of this Agreement. In s
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12.1.4 Secured Lender Not Obligated
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or Developer, as applicable, by (i)
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acknowledges that an Estoppel Certi
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15.15 Other Governmental Approvals.
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Performance shall be signed by the
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Title: ___________________________
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EXHIBIT “B” PROJECT PLANS 54 F:
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(d) Upon inspection of the Project
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The TIC shall also include a list o
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Transit Week, etc.). This survey mu
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Developer shall participate as a fu
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Changes to the TDM Plan in accordan
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12. Project Design. As a result of
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27. Landscaping plans shall comply
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44. Wheel washers shall be installe
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62. For the life of the project, th
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closures and any other ingress or e
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81. If the project involves dewater
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92. Prior to implementing any tempo
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plans. Visit the Resource Recovery
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• During construction, water truc
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system and shall be in accordance w
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a. The minimum clear width shall be
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i. Buildings or facilities exceedin
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Total Floor Area of Building or Pro
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II. RESPONSIBILITY 4. Multiple fami
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structures shall be in compliance w
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(2) Non-Urban Properties (less than
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NOTE: ONE OF THE TWO HYDRANTS TESTE
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5. The owner-developer shall be res
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Barricade/Clearance Details Figure
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H. Private fire protection systems
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a. A 25% reduction shall be granted
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EXHIBIT “F-1” LOCAL HIRING PROG
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EXHIBIT "F-2" LOCAL HIRING PROGRAM
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a. Advanced Local Recruitment - Ini
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EXHIBIT "G" [RESERVED] 114 F:\RECOR
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• Trucks shall only travel on a C
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(g) Fugitive Dust Control Measures.
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Approvals with respect to the Proje
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ATTACHMENT D PUBLIC NOTIFICATION IN
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Esto es una noticia de una audienci
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MEMORANDUM To: From: Steve Mizokami
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To: Steve Mizokami, City of Santa M
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APPENDIX A BASE ZONING ALTERNATIVE
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APPENDIX A - TABLE 2 ESTIMATED STAB
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APPENDIX B PROPOSED PROJECT PRO FOR
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APPENDIX B - TABLE 2 ESTIMATED STAB
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APPENDIX C PROPOSED PROJECT FISCAL
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APPENDIX C - TABLE 2 ANNUAL GENERAL
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APPENDIX D PLANNING COMMISSION RECO
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APPENDIX D - TABLE 2 ANNUAL GENERAL
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ATTACHMENT F HISTORIC ASSESSMENT ME
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HISTORICAL ASSESSMENT REVIEW: 1318-
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State of California -- The Resource
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ATTACHMENT G PROJECT PLANS & RENDER
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This report summarizes the design r
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vibrant Downtown gateways through t
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• View corridor: Preserving and i
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Core Project: $10.7 Million Reduced
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station plaza to the Pier, and to m
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To provide clarity about where each
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Design Refinements: The new facilit
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application, the commissioners requ
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need for separate roadway and pedes
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a highly recognized Los Angeles bas
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Funding: The proposed improvements
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5. Bus Stops: As noted above, the M
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The Esplanade improves critical sou
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may recommend that additional Gener
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City Council Meeting 5-14-13 Santa
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eplace this proposed extensio n wit
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Page - 32 Vehicular Circulation C-2
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Attachment B Colorado Esplanade Pla
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COLORADO ESPLANADE PALISADES PARK T
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FRAMING THE VIEW Preserving the vie
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EXISTING GINGKOS -TO REMAIN BLOOMIN
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PARKING STRUCTURE 8 SANTA MONICA PL
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The one-way westbound traffic allow
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LANDSCAPE ARCHITECTURE BLOOMINGDALE
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GATEWAY TRIANGLE The Gateway Triang
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LANDSCAPE ARCHITECTURE 739 ALLSTON
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STRING LIGHTING NIGHT LIGHTING CONC
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N Downtown WAY FINDING W Bike Stati
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City Council Report To: From: Subje
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family homes and commercial uses al
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new, more restrictive regulations.
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WHEREAS, consistent with long stand
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Exhibit A: Preferential Parking Zon
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No vehicle shall be parked adjacent
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Zone T [Ord. No. 1545CCS, adopted 1
Page 723 and 724:
No vehicle shall be parked adjacent
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Zone PP [Ord. No. 1913CCS Sec. 1, a
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1. 26th Street and Princeton Street
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Attachment C Peak Parking Occupancy
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ATTACHMENT D Preferential Parking f
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parking to assist residents in find
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expressed unanimous support for mor
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City Council Meeting May 14, 2013 A
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SECTION 4. Exhibit A to this Resolu
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1. Hill Street and Raymond Street b
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Zone O [Reso. No. 9836, adopted 2/2
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Zone X [Ord. No. 1594CCS Sec. 1, ad
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Zone KK [Ord. No. 1905CCS Sec. 1, a
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1. Franklin Street between Santa Mo
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Attachment B Existing Regulations E
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Attachment C Peak Parking Occupancy
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13-B May 14, 2013 CITY CLERK’S OF
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City of Santa Monica 2013 Fourth of
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Agenda - City of Santa Monica

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